FSUN – Payroll Accounting May 18, 2016 Sherrie Kutzler, Director – Accounting Services

Correction related to Retros Incorrect statement: Retros can be completed on payday through current pay-period. Correct statement – Retros cannot be completed on payday thru current pay-period. Reason: Transactions not posted to G/L until Wednesday PM.

Encumbering Expected end date & return date both impact encumbering but in different ways: Expected End Date – last day worked Expected Return Date – first day back to work.

Encumbering - Expected End Date

Encumbering – Expected Return Date

Encumbering Reversed on payday (Wednesday) Reposted on payday (Wednesday) Available in Finance UMReports – Thursday AM Job data changes between payperiods? Encumbrances are processed daily

Encumbering Sponsored Projects – Additional method Encumbering on Sponsored Projects is based on project’s budget period end date System logic used: Project End Date override, if it exists and it’s active Current Budget Period End Date, if #1 doesn’t exist Project End Date, if #1 and #2 do not exist

Encumbering Job Aid located at: The Project End Date Override page can be found in HRMS at: UM Payroll Accounting > UM Encumbering > UM Project End Date Override Job Aid located at: http://finsys.umn.edu/payrollaccounting/

Reporting Sources of HR, Payroll Accounting & Finance reports: UMReports – pre-written reports UMReports – Queries PS Reporting Instance – standard queries

Reporting UMReports - Finance

Reporting UM Reports – HR and Payroll Accounting

Reporting Reports to review payroll expense By HR Dept ID Payroll Verification Report Used for departmental audit sign-off By Finance Dept ID Account Budget Status for Non-Sponsored Funds Actual Account Summary by Accounting Period Budget Account vs Actual Activity

Reporting Transactional Detail Reports: Payroll Detail Payroll Transactions Position Budget Status vs Actuals Position Budget Distribution Details Transaction Detail Payroll Actual and Encumbrances

Reporting Miscellaneous: Used for Effort Reporting Employee Multi-Year Payroll Detail Salary Distribution Report – by Effort period YTD Employee Distribution Report Employees with change in status in pay period Pay Change Report Many reports can be run by RRC, ZDeptID or department or by individual employee

Reporting Queries: Payroll Pre-confirmation Payroll Prior Pay earnings Can run on Friday before payperiod Payroll Prior Pay earnings

Reporting Ever see encumbrances hitting program 21853 or 23000 but can’t find details when using Transaction detail report???

Reporting Encumbrance Summary Report to the rescue! Run the report for 21853 and encumbrance type “salary/fringe” = Employee level detail !

Reporting Payroll transactions hitting the default program code 21853 or 23000? Want to find the distributions that have invalid combo-codes?

Reporting UM Inactive Combo Codes Report is the solution! HRMS >UM Payroll Accounting > UM Inactive ComboCode Report ***Available June 2016

Reporting Requests / Suggestions:

Reporting

Resources Payroll Validation and Reconciliation job aid HRMS Reporting Workshop

Resources Help, corrections, issues: U Financial Helpline 612-624-1617 or controller@umn.edu HR Super User Helpline 612-625-8500 or hrmshelp@umn.edu

Questions