Executive Steering Committee TABS Project Executive Steering Committee September 14, 2014 Lynne Shanafelt, Executive Sponsor Patty Henson, Project Manager www.del.wa.gov

Agenda 3:00 to 3:05 Announcements 3:05 to 3:15 Project status report 3:15 to 3:25 Quality assurance report, August 3:25 to 3:35 Project vision 3:35 to 3:45 Decision packages 3:45 to 3:50 Kiehl Northwest services, October 3:50 to 3:55 Requirements management plan 3:55 to 4:00 Committee decisions 4:00 Adjourn

Announcements Project leadership Bette Hyde will be Executive Sponsor. Lynne Shanafelt will be Project Director, and will represent DEL on DSHS steering committee. Project name change to ABCS, Attendance and Billing for Child Care Subsidy

Project Vital Signs Overall status = Scope Schedule Budget = Issues   Budget =  Issues Risks caution managed = No change from last reporting period Improved from last reporting period Downgrade from last reporting period no major issues at risk

Current Accomplishments AI discovery continued, led by Kiehl Northwest. AP re-procurement activity continued. QA report for August delivered by CASE Associates, Inc. on schedule. Prepared requirements management plan. Decision packages prepared, in process for submission. DEL and DSHS leadership communication began shaping cohesive project vision.

AP Re-procurement Update Revising requirements to clarify and fill identified gaps. Reaching out to potential bidders to assess interest and encourage responses. Writing RFI; to publish September 15th. Re-writing RFP; to publish October 24th. Pre-bid conference planning underway for November 5th. Bids due December 15th.

Activities Planned Complete AI discovery by October 3rd. Kiehl Northwest to begin AI development and technical services. Publish AP RFI by September 15th. Rewrite AP RFP; draft by September 26th. Update project management plan documents. Charter Communication Management, Change Management, Risk Management, Deliverables Management, Schedule Management plans

Risk Log TABS Risk Register Risk Title ID Status Probability Impact   Risk Title ID Status Probability Impact Score Risk Strategy At Risk AP procurement cancellation 9  Active 3 9 Accept Schedule Project changes affect the way consumers & providers interact with state 16 Mitigate Scope Lack of a guiding coalition/agreement on vision 23 Data handling capacity between AI and DSHS Barcode 27 Quality ELMS modification for TABS may have impact on current ELMS users 5 Watch Avoid Requiring an IRS Private Letter Ruling may cause project delay 8  Recruiting and retaining developers 10  Closed Resources Potential budget crisis could cause TABS schedule delay 7 6 Possibility of CTS not supporting DEL’s chosen SGN <-> PGN model.  Active  2  3  6 Accept   Quality  Changes to DSHS TABS interfaces 1  Watch  2  Accept  Schedule, Cost, Quality  Direct DB connection w/Barcode 29 Active   2

Quality Assurance Monthly Report Presented by Dick Sperry, CASE Associates, Inc.

Project Vision Presented by Bette Hyde and Lynne Shanafelt.

Decision Packages Presented by Rich Bowman, DEL IT Senior Project Manager.

Kiehl Northwest Services, October 2014 Implementation plan to be delivered October 3rd. Tasks October 6th through 17th Gather and clearly define DEL Monitoring reports, including all needed reports, web interface wireframes. Begin importing data elements from WCAP into DEL development environment. Begin match with ELMS child/family data and imported family/client/child data. Prepare for winter usability study: research specifics such as software needs and execution plan.

Kiehl Northwest Services, October Resources to be assigned October 6th through 17th Developers: 2 full-time, 3 half-time. Project manager: 1 half-time. Business analyst: 1 full-time. Engagement manager: 4 hours. Spending authority needed: $44,968. FY 15 implementation plan to be considered at October Executive Steering Committee meeting.

Requirements Management Plan Prepared by Carly Probasco, Business Analyst.

Committee Decisions Approve Requirements Management plan. Approve spending authority for Kiehl Northwest technical and development services, October 6th through 17th.

Questions?

Thank you! Next meeting: 2 p.m., October 16th, 2014 in Conference Room 203.