Site License Advisory Team January 31, 2012 meeting

Agenda Microsoft CoreCAL Server Licenses Acrobat Enterprise License Agreement Adobe CLP Renewal SPSS Renewal Apple Volume Purchase Plan DLP RFP Anti-Malware SLS Request Fulfillment Overview Other renewals

Microsoft CoreCAL Servers Enrollment for Education Systems (EES) agreement 6-month term Option to renew at 1 year or 3 years Current MS CA is up on June 30, 2013 Timeline: Approved by IT Leaders and no objections from SFO’s Agreements currently at OSU Legal Pending approval from above (expected in Feb.)

Microsoft CoreCAL Server Site License Includes: Windows servers (including HPC), and Windows External Connector (not RDS external connector!) Sharepoint servers, including Sharepoint Server for Internet Sites Exchange servers and Exchange Standard External Connector Lync servers and Lync Standard External Connector Systems Center Config Manager server and server MLs

Adobe Acrobat ELA “Upgrades” from Acrobat permitted Drives the price down for larger suites, like the Creative Suites FTE based, students may be included Distribution expected to be on OSU SLS Timeline: Approved by IT Leaders and no objections from SFO’s Pending agreement language from Adobe (expected last week) Pending approval from above (expected in Feb.)

Adobe Acrobat CLP Pending agreement language from Adobe WiredOut is likely to be the renewal vendor of choice for compliance and pricing purposes You must renew maintenance on products before expiration but after the agreement is signed to keep products under maintenance Expiration date: 3/30/12 Timeline: Pending agreement language from Adobe (expected last week) OSU Legal or Purchasing will have to review/sign the agreement

SPSS Renewal or Retirement OCIO Site Licensing and OSU Purchasing are in discussions with SPSS Current due date for pricing from SPSS: Feb. 1, 2012 Decision regarding products renewed by Feb. 15, 2012

Apple Volume Purchase Plan Questions from last meeting Who owns the software? Software is owned by the Univeristy, but software under $100 may be treated like other supplies Initial roll out will likely require that Apps are installed on unviersty-owned devices What sort of training is required to be a Program Facilitator? Training needs indicate that Program Facilitators should be in departmental purchasing areas How do we coordinate bulk purchases WiredOut is one option as a Program Facilitator to help here

OCIO DLP RFP OCIO Security has narrowed the field to a final set of vendors to negotiate with Expected award in before our next meeting Details being worked out at this point are architectural in nature

Anti-Malware Current McAfee agreement expires on Sept. 30, 2012 OCIO Site Licensing is discussing pricing with McAfee Additional options are available Forefront and Microsoft Security Essentials Student/Home version of Windows McAfee enters retirement this month

SLS Request Fulfillment OCIO Site Licensing has hired consultants to improve the workflow of the download site. Key improvements sought include: Automation of the checkout process Elimination of paper agreements Increased access to packages via download Improved security Ability to turn on downloads for specific users if necessary Ability to view distribution records Ability to tie software to a department Large file download and distribution

SAS Renewal Codes for all versions (9.1.3, 9.2, 9.3) available for both Admin and Teaching/Research

JMP Renewal New JMP contract signed by Purchasing Codes have arrived Extends JMP to all branch campuses No increase in cost Codes have arrived

Maple Renewal Renewal completed in December Avoided 3.5% increase

Questions/Comments