Rotary Foundation Grants District 5000 Foundation Committee Grants Subcommittee Chair, Mark Harbison Spring Assembly 2016-17

The Mission of the Rotary Foundation The mission of The Rotary Foundation is to enable Rotarians to advance world understanding, goodwill, and peace through the improvement of health, the support of education, and the alleviation of poverty.

The Annual Programs Fund (APF) The Foundation is: The Annual Programs Fund (APF) Rotary Foundation Annual Fund Endowment Fund PolioPlus Fund Primary Fund for the Foundation’s work Relies totally on Annual Giving Works on a three-year cycle to cover admin costs Contributions credited to Club and applied to Club Goals Notes: This will be a conversation among us to briefly discuss the strategic planning process, and then consider how the concepts of R.I. strategic goals relate to one another, and how we can energize those relationships to shape our club strategic plans. Each Fund uses separate investment guidelines & objectives

The Foundation is:

Rotary Foundation Grants District 5000 Share Contribution Notes: This will be a conversation among us to briefly discuss the strategic planning process, and then consider how the concepts of R.I. strategic goals relate to one another, and how we can energize those relationships to shape our club strategic plans.

2016-2017 Share Allocations

District 5000 Funding Model

District 5000 Funding Model he

Rotary Foundation Priorities End polio – Now and forever Strengthen Rotarian’s knowledge, engagement and financial support of TRF Increase the quality & impact of Rotary’s humanitarian service effort through TRF grants and the six Areas of Focus Enhance the image & awareness of TRF’s record of achievements – particularly PolioPlus and 100-yr record of doing good

The Foundation is

Rotary Foundation Grants Club Qualification and Financial Management

Rotary Foundation Grants Why Grant Management? Qualify Clubs to receive Rotary Foundation DDF Stewardship Expectations Implement the MOU and Financial Management Plan

Rotary Foundation Grants Club Qualification 2 members, including the 2017-18, or more attend Foundation Seminar or District Assembly Grants Module Complete MOU, MOU Addendum, and Financial Management Plan Proof of dedicated DG Account Federal Tax Return and GET return Final Report for 2015-16 District Grants

Rotary Foundation Grants Stewardship Responsible management and oversight of all Grant funds: Standard business practices Rotarian supervision Financial records review Oversight of Grant funds Reporting of irregularities Timely submission of reports

Rotary Foundation Grants Stewardship Requirements Separate accounts District Grants—in District 5000, one account, multiple projects Global Grants—only if Club manages project funds 2 signatures on checks (or other disbursements) Club Stewardship Committee 7-year documents retention system Financial Management Plan

Rotary Foundation Grants Club Memorandum of Understanding (MOU) Club Qualification Financial Management Plan Bank Account Requirements Report on Use of Funds Reporting Misuse of Funds

Rotary Foundation Grants Financial Management Plan MOU mandates a written Financial Management Plan—use District 5000 template Standard accounting with records of all receipts and disbursements of Grant funds. Stewardship Committee—Segregation of duties for handling of funds. Inventory system for equipment and other assets purchased and disbursed Ensure Grant activities, including foreign exchange, comply with local laws

Rotary Foundation Grants Bank Accounts District Grants—District 5000 MOU Addendum allows 1 dedicated account for multiple DGs Global Grants—Required only if Club is Principal Contact responsible for project finance and final report Account Names must clearly identify use: Rotary Club of XXXX District Grants Account Rotary Club of XXXX Global Grant 163000 Account

Rotary Foundation Grants Important Any DDF received will be immediately deposited in the District Grants Account and disbursed only to fund approved District Grants. For DG projects in which the Club is contributing cash to the project, the Club will transfer the contributed cash to the District Grant Account and subsequently pay project-related expenses only from the District Grants Account. Do not disburse any funds until your application is approved and all DDF and Club contributions are deposited in the District Grant Account. Failure to comply with this requirement may jeopardize the entire District 5000 District Grant.

Rotary Foundation Grants Important The District Foundation Stewardship Committee will be conducting audits of 15% of District Grants and 100% of all Global Grants where a D5000 club is the lead partner.

Rotary Foundation District Grants Complete the District Grant application form (www.rotaryd5000.org Foundation site page) Submit applications by August 1 to District Grants Coordinator: Bob Ritchie: kailuabob@yahoo.com Clubs will be notified of approvals in September. Clubs need to provide a bank statement showing all matching funds and other Club contributions on deposit in their grant account before District DDF funds are released. Submit the Final Report within 2 months of the project completion date. If the project is not completed, a Progress Report is due by May 31, 2017.

Rotary Foundation Global Grants The deadline for applying for a Global Grant and using your allocated District funds is October 1, 2016. Club Presidents and International Chairs must submit their grant proposal to Mark Harbison: youthexchange@kiheiwailearotary.com ‘

Rotary Foundation Global Grants The minimum World Fund contribution to a Global Grant is $15,000. This means that your Club(s) and your international partner(s) must match that with $15,000 in Cash and DDF. The Rotary Foundation matches District Designated Funds (DDF) 1:1 and Club Cash 0.50:1. For more information on Global Grants, see the RI website https://www.rotary.org/myrotary/en/take-action/apply-grants/global-grants See also http://www.matchinggrants.org/global/ a great place to promote your project to other Clubs looking for projects.

More Resources:

www.rotary.org/myrotary/grants

www.zone2526.org/resources/the-rotary-foundation

The Foundation Celebrates… 100 Years in 2017 * Kick off at the Seoul Convention in 2016 * Culminate at the Atlanta Convention in 2017 * District 5000 will celebrate with two special activities, one in 2016, and another in 2017 * District 5000 will also sponsor two $30,000 Global Grants in China and Vietnam

The Foundation Challenge

The Foundation Mahalo and Questions… Let’s Work Together… In making a difference in the World… Support the Foundation! Mahalo and Questions… Foundation Grant Chair Mark Harbison youthexchange@kiheiwailearotaryrotary.com / 808-283-3785