USING ADOBE ACROBAT READER DC Cathryn A. Hennes, M.Ed.

Table of Contents Introduction Tools Available in Free Acrobat Reader What is Acrobat Reader and how does it differ from Adobe Acrobat? What Platforms can you use Acrobat Reader on? Creating PDF Files Tools Available in Free Acrobat Reader Open and Learn More Choices Comment Fill & Sign Edit PDF Export PDF Create PDF Send & Track Stamp Measure Certificates Send for Signature Tools Not Available in Free Acrobat Reader Add and Learn More Choices Combine Files Organize Pages Redact Protect Prepare Form Optimize Reader Enhance Scans Print Production PDF Standards Create Custom Tools Compare Files Action Wizard Accessibility Rich Media Index Send for Comments JavaScript

Using Adobe Acrobat Reader DC INTRODUCTION Using Adobe Acrobat Reader DC

What is Acrobat Reader and how does it differ from Adobe Acrobat? Acrobat Reader is part of a family of applications, along with Web-based capabilities created and owned by Adobe Systems that will allow you to view, manipulate, print, and manage files in PDF (Portable Document Format). How does Reader differ from full Acrobat? It differs in that many of the modules found in Reader are only available in full Acrobat. Example: You have multiple PDF files that you would like to organize into one PDF. At the same time, you would like to create a Clickable Table of Contents. These two items are ONLY available on the full Acrobat software and not available in Reader.

What Platforms can you use Acrobat Reader on? You can create and read Acrobat Reader files, AKA PDF files from all computer options (PC and Mac), smart phones (iOS, Android, and Windows), along with tablets (iPad, Android, and Windows). Not only is Acrobat Reader available as a software choice from the Adobe company, but third-party companies, who have developed the tools to allow individuals the capability to read PDF files.

Creating PDF Files Today there are many ways to create PDF files. You can have apps on your phones and tablets that allow you to create PDFs for just about everything from Web pages to objects located on these devices. Within Microsoft Office applications, when you “Save As” an item, whether it be Word, Excel, Visio, etc., you can use the pull-down options in Save As to choose PDF as that option. You can also use the Print choices and “Print to PDF.” Realizing there are so many ways to create PDFs allows you to create them and share the information with anyone you choose!

Tools Available in Free Acrobat Reader Using Adobe Acrobat Reader DC

Open and Learn More Choices Each tool has “Add” or “Open.” When you click on the down arrow when it shows you “Open,” you see the following: Open allows you to see specific options for that toolbar!

Comment When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Comment

Comment (cont’d.) Click on the Tools link and Open Comment Click on “Select a File” Locate your PDF file Click the “Open” button

Comment (cont’d.) Toolbar engages Use Highlight text tool and Draw free form tool

Comment (cont’d.) Choose the location for saving Save the PDF Note: If you just “X” out of the program, Acrobat Reader will warn you changes have not been saved and ask if you wish to save the changes.

Exercise - Comment With the steps outlined in your Participant Guide, locate the PDF for this exercise and practice the steps, saving the document when you are finished.

Fill & Sign When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Fill & Sign

Fill & Sign (cont’d.) Click on the Tools link and Open Fill & Sign Click on “Select a File” Locate your PDF file Click the “Open” button

Fill & Sign (cont’d.) Toolbar engages Use Add text tool and Sign document tool

Fill & Sign (cont’d.) Choose the location for saving Save the PDF Note: If you just “X” out of the program, Acrobat Reader will warn you changes have not been saved and ask if you wish to save the changes.

Exercise – Fill & Sign With the steps outlined in your Participant Guide, locate the PDF for this exercise and practice the steps, saving the document when you are finished.

If you had this tool to use in Acrobat Reader, how could you use it? Edit PDF When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Edit PDF Note: Even though this module appears to be available in Reader, it is showing that it is only available in full Acrobat. If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Export PDF When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Export PDF Note: Even though this module appears to be available in Reader, it is showing that it is only available in full Acrobat. If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Create PDF When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Create PDF Note: Even though this module appears to be available in Reader, it is showing that it is only available in full Acrobat. If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Send & Track When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Send & Track Note: Even though this module appears to be available in Reader, it is showing that it is only available in full Acrobat. If you had this tool to use in Acrobat Reader, how could you use it?

Stamp When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Stamp

Stamp (cont’d.) Click on the Tools link and Open Stamp Click on “Select a File” Locate your PDF file Click the “Open” button

Stamp (cont’d.) Toolbar engages Use Stamps tool to add pre-defined stamp

Stamp (cont’d.) Choose the location for saving Save the PDF Note: If you just “X” out of the program, Acrobat Reader will warn you changes have not been saved and ask if you wish to save the changes.

Exercise - Stamp With the steps outlined in your Participant Guide, locate the PDF for this exercise and practice the steps, saving the document when you are finished.

Measure When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Measure

Measure (cont’d.) Click on the Tools link and Open Measure Locate your PDF file Click the “Open” button

Measure (cont’d.) Toolbar engages Use Measuring Tool to measure the distance between the 2 images

Measure (cont’d.) Choose the location for saving Save the PDF Note: If you just “X” out of the program, Acrobat Reader will warn you changes have not been saved and ask if you wish to save the changes.

Exercise - Measure With the steps outlined in your Participant Guide, locate the PDF for this exercise and practice the steps, saving the document when you are finished.

Certificates When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Certificates

Certificates (cont’d.) Click on the Tools link and Open Measure Locate your PDF file Click the “Open” button

Certificates (cont’d.) Toolbar engages Use Digitally Sign tool to create and use a digital signature Note: Use your mouse to drag the area where you wish the signature to “live.”

Certificates (cont’d.) Choose Create a new Digital ID to configure your ID Click the Continue button

Certificates (cont’d.) Choose Save to File and click Continue Populate all field and click Continue

Certificates (cont’d.) Browse to save your file on your computer, give the signature a Password, and click the Save button Choose the Digital ID and click the Continue button

Certificates (cont’d.) Make any necessary adjustments, enter the Password, and click the Save button

Certificates (cont’d.) Signature is added to the document

Certificates (cont’d.) Choose the location for saving Save the PDF Note: If you just “X” out of the program, Acrobat Reader will warn you changes have not been saved and ask if you wish to save the changes.

Exercise - Certificates With the steps outlined in your Participant Guide, locate the PDF for this exercise and practice the steps, saving the document when you are finished.

If you had this tool to use in Acrobat Reader, how could you use it? Send for Signature When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Send for Signature Note: Even though this module appears to be available in Reader, it is showing that it is only available in full Acrobat. If you had this tool to use in Acrobat Reader, how could you use it?

Tools Not Available in Free Acrobat Reader Using Adobe Acrobat Reader DC

Add and Learn More Choices Each tool has “Add” or “Open.” When you click on the down arrow when it shows you “Add,” you see the following: Add will require an Internet connection!

Add and Learn More Choices (cont’d.) Adding requires upgrading to Standard or Pro Adobe Acrobat!

If you had this tool to use in Acrobat Reader, how could you use it? Combine Files When you use either Add or Learn More, the only screen that opens is on upgrading to full Acrobat. If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Organize Pages When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Organize Text If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Redact When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Redact If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Protect When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Protect If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Prepare Form When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Prepare Form If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Optimize Reader When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Optimize Reader If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Enhance Scans When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Enhance Scans If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Print Production When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Print Production If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? PDF Standards When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: PDF Standards If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Create Custom Tools When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Create Custom Tools If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Compare Files When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Compare Files If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Action Wizard When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Action Wizard If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Accessibility When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Accessibility If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Rich Media When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Rich Media If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Index When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Index If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? Send for Comments When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: Send for Comments If you had this tool to use in Acrobat Reader, how could you use it?

If you had this tool to use in Acrobat Reader, how could you use it? JavaScript When you use the Learn More choice, Reader will open your Internet browser, accessing information on this topic. The Web address is included here with more information: JavaScript If you had this tool to use in Acrobat Reader, how could you use it?