DEPARTMENT OF INTERNAL MEDICINE Medical School Effort Specialist Meeting December 2017

Agenda DOIM effort reporting structure DOIM rollout of new reporting requirements Tools created

DEPARTMENTAL STRUCTURE/EFFORT REPORTING Departmental Lead Responsibilities include: Disseminate information to divisional effort specialist Liasion between divisional staff and Med School/Payroll and other central offices Serves as a compliance resource for divisional effort specialists Ensures compliance with annual effort review process Ensures compliance with Med School UM/VA MOU process Divisional Lead Responsibilities Include:  Understands the role of effort reporting and resources available to aid in successful compliance  Leads the quarterly effort reviews for the unit  Facilitates issue resolution regarding effort in the unit Leads the annual effort review process for the unit

DOIM Rollout of New Reporting Requirements Meetings arranged with Med School Faculty Affairs Division administrators and department leadership DOIM effort reporting specialists Division Chiefs Email announcement to Faculty on Changes Tools Developed Crosswalk of six new shortcodes Guidance on patient care/teaching split Survey tool updated Information added to DOIM Grants Office website Qualtrics survey created

DOIM Rollout – Email to Faculty Michigan Medicine is renewing its focus on defining expectations and objectives for our faculty, to ensure our responsibilities and activities are allocated to the areas of greatest strategic importance across all missions.  Periodic communications between divisional leadership and individual faculty regarding expectations and performance objectives will facilitate this, and following this, we need to ensure our activities are reported as accurately as possible through the effort certification process. The Medical School Faculty Affairs Office recently announced new guidelines and requirements for faculty effort reporting, and this requires a review and potential update of your effort allocations by December 31, 2017.  Tools and processes have been developed to implement this new initiative as seamlessly as possible for all of you. Six new reporting categories have been added to the list of effort reporting categories  Your divisional effort reporting specialist has attended training on these new codes, and when they should be used.  They will work with you to lead a review of your effort, and assist with making appropriate updates to your effort report. Going forward, your division chief will meet with you, at least annually, to prospectively establish and agree upon your clinical, research and teaching duties for the upcoming year.  These meetings traditionally begin the spring of the calendar year. A new Medical School effort reporting website has been created:  Med School Effort Reporting Website The effort reporting specialists will provide guidance and support during this review, but it is your responsibility to ensure your effort has been allocated correctly.  You will need to be involved in this process, as you are the one attesting to its accuracy.  Next steps:  Your division administrator and effort reporting specialist will initiate contact with you about the review and classification of your activities.  Until then, should you have any questions about this initiative, please contact your division administrator or division chief.

Survey Tools Updated Excel Survey Tool Crosswalk of Six New Activities Now includes 6 new activities Located on DOIM Grants Office Website http://intmed.i.medicine.umich.edu/administrative/grants Under DOIM Effort Specialist Information Crosswalk of Six New Activities Qualtrics Survey See next slide