Residential Solid Waste Services Overview and Request For Proposal Discussion June 28, 2016 City of Palm Coast.

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Presentation transcript:

Residential Solid Waste Services Overview and Request For Proposal Discussion June 28, 2016 City of Palm Coast

CURRENT SOLID WASTE SERVICES

Residential Solid Waste Overview Current 5-Year Contract Expires May 31, 2017 No Renewal Option/Request For Proposal Required Current Service Standards 2 x 1 x1 Pickup Per Week Trash - 2 Days (including 2nd Day Bulk) Single Stream Recycling - 1 Day Includes Recycling Rewards Program Curbside Yard Waste Pickup - 1 Day Two-Man Crew Pickup Once a Month Door Step Hazardous Waste Collection

Current Household Cost Per Month Total Base Cost of $18.47 includes: 2 Trash Days 1 Recycle Day (Including Recycle Rewards Program) 1 Yard Waste Day Bulk Waste (2nd day) White Goods Removal (by appointment) All pick-up, disposal and base fuel costs included GPS in all vehicles Additional Fees added to Base Charge $.55 – Compressed Natural Gas Facility (CNG) ($.70) – CNG Vehicles $.30 – Door Step Hazardous Waste Collection Total Monthly Fee $18.62 Per Household

HOW ARE WE DOING?

Doorstep Hazardous Waste Overview

WastePro Rewards Program

Solid Waste, Recycle and Yard Waste Jan-May 2016 Actual 2,385 2,268 14,442

Request For Proposal Requirements

Service Requirements – No Proposed Changes Current Requirements Service Enhancements/Alternatives 2x1x1 pickup Per Week None Single Stream Recycling (includes recycle rewards program) General Maintenance and CNG Fueling Facility in Flagler County New CNG Collection Vehicles Required at Contract Commencement Curbside Pick-up of White Goods Participation in Community Events/Education Internet Based Customer Service Complaint Software

Service Requirements – Possible Changes/Enhancements Current Requirements Service Enhancements/Alternatives Doorstep Hazardous Waste Removal No Minimums Global Positioning System (GPS) Equipment in Collection Vehicles (Real Time) Vehicle Camera/Video Capabilities in Collection Vehicles 5- Year Contract (no renewals) 7-10 Year Contract (no renewals) Yard Waste (4 cubic yards maximum) Yard Waste (area measurements vs. volume measurements) - 3ft high x 3ft wide x12ft long, unlimited bags, and contractor generated waste is acceptable provided it is within parameters 10% Franchise Fee 15% - 20% Franchise Fee

RFP Process Standard RFP procedures with scoring criteria and not just low bid Evaluation Team Ability to Fulfill the Contract – 20 Points Max Pricing – 30 Points Max Customer Service – 30 Points Max Local Experience – 10 Points Max Technology – 10 Points Max Enforcement of Standard City Anti-Lobbying Provision

Request for Proposal Timeframe DATE ACTIVITY August 1, 2016 RFP Out on Street September 1, 2016 Proposals Due September 9, 2016 Team Recommendation September 27, 2016 Council Workshop – Overview of Proposals September 28 through October 14, 2016 Contract Negotiations with Preferred Hauler October 25, 2016 Council Workshop – Contract Review November 1, 2016 Contract Approval December 1 – May 31, 2017 Required Mobilization June 1, 2017 Contract Begins

Final Questions?