Microsoft Office 2003- Illustrated Introductory, Premium Edition Getting Started with PowerPoint 2003

Objectives Define presentation software Start PowerPoint 2003 View the PowerPoint window Use the AutoContent Wizard View a Presentation Getting Started with Microsoft PowerPoint 2003

Objectives Save a presentation Get Help and research information Print and close the file, and exit PowerPoint Getting Started with Microsoft PowerPoint 2003

Defining Presentation Software Presentation software is a computer program used to organize and present information. Use PowerPoint to create presentations, notes a speaker can use, or audience handouts Ways to present information using PowerPoint Getting Started with Microsoft PowerPoint 2003

Defining Presentation Software (cont.) Use PowerPoint to: Present information in a variety of ways Electronic slide show, handouts, Web page Easily enter and edit data Acts like a word processing program Change the appearance of information Using 3-D effects, shadows, and animation movement Getting Started with Microsoft PowerPoint 2003

Defining Presentation Software (cont.) Use PowerPoint to: Organize and arrange information Drag text to new place, re-order slides Incorporate information from other sources Import graphics, pictures, tables, and charts Show a presentation on any computer that doesn't have PowerPoint installed Package a presentation to a CD Getting Started with Microsoft PowerPoint 2003

Defining Presentation Software (cont.) Sample PowerPoint handout Getting Started with Microsoft PowerPoint 2003

PowerPoint program icon Starting PowerPoint 2003 Use the Start button on the taskbar to open PowerPoint PowerPoint program icon Start button Getting Started with Microsoft PowerPoint 2003

Viewing the PowerPoint Window When PowerPoint opens, a blank slide appears in the PowerPoint window PowerPoint has different views that allow you to see your presentation in different forms By default, the PowerPoint window opens in Normal view Use Normal view to write, edit, and design a presentation Normal view is divided into panes or sections Getting Started with Microsoft PowerPoint 2003

Viewing the PowerPoint Window Standard toolbar Menu bar Task pane Slides tab Outline tab Slide pane Notes pane View buttons Getting Started with Microsoft PowerPoint 2003

Viewing the PowerPoint Window, cont. Task panes The task pane consists of 16 individual task panes Each task pane contains commonly used commands For example, slide layout, slide design, and slide animation Some task panes contain links to the Web Help, Research, and New Presentation Getting Started with Microsoft PowerPoint 2003

Using the AutoContent Wizard Create a presentation quickly using an AutoContent Wizard This wizard guides you through the process of creating a (sample) presentation Choose the presentation type, output type, and footer and header information Creates a presentation with sample text Getting Started with Microsoft PowerPoint 2003

Using the AutoContent Wizard (cont.) Registered user’s name Sample text Current date Getting Started with Microsoft PowerPoint 2003

Viewing a Presentation Each of the four PowerPoint views displays a presentation in a different way PowerPoint views Getting Started with Microsoft PowerPoint 2003

Viewing a Presentation (cont.) Slide icon Slide Show button Slide Sorter View button Normal View button Getting Started with Microsoft PowerPoint 2003

Viewing a Presentation (cont.) Slide Sorter View button Getting Started with Microsoft PowerPoint 2003

Saving a Presentation Name and save a presentation To store a presentation file, give the presentation a filename Determine where you want the file to be stored Floppy disk, hard disk, network disk drive Save about every 10-15 minutes Use the Save As command to save a copy of a presentation with a different name Getting Started with Microsoft PowerPoint 2003

Saving a Presentation (cont.) Current folder Filename Getting Started with Microsoft PowerPoint 2003

Saving a Presentation (cont.) Saving fonts with your presentation Opening a presentation on a computer that does not have the same fonts will make the presentation look different Embed TrueType fonts with the presentation Increases the file size Getting Started with Microsoft PowerPoint 2003

Getting Help and Researching Information PowerPoint has an extensive Help system Access to definitions, instructions, and useful tips The Ask a Question box on the menu bar gives you immediate access to help topics Help appears in a separate window Getting Started with Microsoft PowerPoint 2003

Getting Help and Researching Information (cont.) Type a question for help box Help topics Getting Started with Microsoft PowerPoint 2003

Getting Help and Researching Information, cont. The Research task pane Many reference books and research services can be used to search for information Searching is done on your computer and online Customize the Research task pane to search only the search categories you want Search categories are split into three categories: Reference Books Research Sites Business and Financial Sites Getting Started with Microsoft PowerPoint 2003

Getting Help and Researching Information, cont. Help information Research task pane Research information Getting Started with Microsoft PowerPoint 2003

Getting Help and Researching Information, cont. Research Categories Reference Books Microsoft Encarta English dictionary Contains over 400,000 entries Thesaurus Translation Includes the Microsoft Office translation dictionary and other online translation services Getting Started with Microsoft PowerPoint 2003

Getting Help and Researching Information, cont. Research Categories, cont. Research Sites eLibrary Research more than 13 million documents from more than 1000 publications (newspapers, magazines, photographs, maps, books) Microsoft Encarta Encyclopedia Factiva News Search Research nearly 8000 news sources MSN Search Getting Started with Microsoft PowerPoint 2003

Getting Help and Researching Information, cont. Research Categories, cont. Business and Financial Sites Gale Company Profiles Research more than 450,000 companies, including 300,000 companies. Industry profiles, comparisons, rankings, and other data MSN Money Stock Quotes Research stock information using MSN Getting Started with Microsoft PowerPoint 2003

Getting Help and Researching Information, cont. Restoring lost document files Due to PowerPoint or some other program freeze or a power failure Document Recovery task pane opens the next time you open PowerPoint Displays original and recovered versions of the PowerPoint file Open and review any version of the file Save the file version you want Getting Started with Microsoft PowerPoint 2003

Printing and Closing the File, and Exiting PowerPoint To print, use the Print button on the Standard toolbar or the Print command on the File menu The Print button uses the default print settings in the Print dialog box When you are finished with a presentation, use the Close Window button on the menu bar or the Close command on the File menu Getting Started with Microsoft PowerPoint 2003

Printing and Closing the File, and Exiting PowerPoint (cont.) Close PowerPoint Click the Close button on the Title bar or the Exit command on the file menu Getting Started with Microsoft PowerPoint 2003

Printing and Closing the File, and Exiting PowerPoint (cont.) Viewing your presentation in grayscale or black and white Can be helpful when printing on a black and white printer Click the Color/Grayscale button on the Standard toolbar Getting Started with Microsoft PowerPoint 2003