Learning Intention Time Management Higher Admin (New) Admin Practices Unit 1

Time Management Use this handout for the first part of this lesson

Time Management Time Management is not about how much time you spend, but how it is spent Form of self-management Skills required Planning Organising Delegating Directing Controlling

Effects of Poor Time Management Staff become stressed & absence levels may increase Poor productivity – work not produced as efficiently or to the right quality Morale will drop in the workforce – low job satisfaction An increase in accidents or unnecessary incidents Increased cost to management

Benefits of Good Time Management Better morale & job satisfaction for employees Increased productivity & better quality of work produced Lower stress levels & staff absence (resulting in a more communicative workforce & improved productivity) Better relations with both internal and external clients

Time Management To Do List Prioritise Give each job a priority Try to note how long you will spend on each tasks and stick to it Prioritise Urgent and non-urgent High, medium and low priority Handle tasks only once – read them take action need & file Clear your desk at the end of each day

Time Management Do most difficult tasks when you are in your “prime time” (when you perform the best) Do not put off difficult tasks Delegate Avoid interruptions Use planning aids

Time Stealers Lack of forward planning The telephone Unexpected visits Taking on too much Searching for lost papers Meetings Checking e-mail & surfing the net Not assessing priorities correctly Communication problems Making unnecessary journeys

Time Stealers TIME STEALER ACTIVITY

Time Stealer Activity 1 – C 2 – F 3 – D 4 – G 5 – I 6 – K 7 – H 8 – A 10 – B 11 - J