Packaging a Presentation on a CD, using PowerPoint 2003 Multimedia Services at The Citadel Updated

Multimedia Services at The Citadel The Benefits The “Package for CD” feature allows you to save your entire presentation to a CD. Package for CD ensures that any linked files (like spreadsheets, audio and video files, etc.) are included. It includes a copy of the PowerPoint viewer on the CD, in case the person looking at the CD doesn’t have PowerPoint installed on their computer. Package for CD allows you to put multiple presentations on the CD, and you can choose the order in which they play. This feature also allows you to package the contents to a folder, so that they can then be transferred to another storage media such as a server or flash drive.

Multimedia Services at The Citadel Two Methods As mentioned on the previous slide, you can package the presentation to a CD or to a folder. The methods are very similar, but have a few key differences. This tutorial will cover the package to a CD method first, and then go on to describe the package to a folder method. If you would prefer, you can jump directly to the instructions for the package to a folder method.package to a folder

Package for CD

Multimedia Services at The Citadel Instructions – Package for CD Make sure your computer has a CD burner. When you are absolutely sure that you don’t have any other changes to make to the presentation, insert a blank CD-R into your CD burner. Close any burner software dialog boxes that may open. Now, you’re ready to begin.

Multimedia Services at The Citadel Instructions – Package for CD Go under the File menu, and choose Package for CD. The Package for CD dialog box will open. Give the CD a name, making sure there are no spaces and the name is not longer than 16 letters. Click the Add Files… button if you wish to add more than one presentation to the CD. The Add Files dialog box will open, and you can choose the files you want to add.

Multimedia Services at The Citadel Instructions – Package for CD Once you have chosen the files, click the Add button. The window will change to show you the multiple presentations. You can change the order of the presentations by clicking once on a file name, and then clicking the up or down arrow. Add more presentations to the list by clicking on the Add… button. Remove presentations from the list by clicking the Remove button.

Multimedia Services at The Citadel Instructions – Package for CD In the original window and the multiple presentations window, there is a Copy to CD button. Click on it to begin the burning process. A dialog box will open when the burning has finished, asking if you want to burn another CD. Choose No if you are through, or Yes if you want to burn a second CD. Test the CD on another computer to make sure everything works correctly. Multiple Presentations Window Original Window

Package for Folder

Multimedia Services at The Citadel Instructions – Package for Folder Go under the File menu, and choose Package for CD. The Package for CD dialog box will open. Give the CD a name, making sure there are no spaces and the name is not longer than 16 letters. Click the Add Files… button if you wish to add more than one presentation to the CD. The Add Files dialog box will open, and you can choose the files you want to add.

Multimedia Services at The Citadel Instructions – Package for Folder Once you have chosen the files, click the Add button. The window will change to show you the multiple presentations. You can change the order of the presentations by clicking once on a file name, and then clicking the up or down arrow. Add more presentations to the list by clicking on the Add… button. Remove presentations from the list by clicking the Remove button.

Multimedia Services at The Citadel Instructions – Package for Folder In the original window and the multiple presentations window, there is a Copy to Folder button. Click the button, and the Copy to Folder dialog box will open. Click the Browse… button. In the next dialog box, choose where the presentation folder will be saved. Multiple Presentations Window Original Window Click the Select button. Back on the Copy to Folder dialog box, click the OK button.

Multimedia Services at The Citadel Instructions – Package for Folder PowerPoint will save all of the necessary files to create a self- running CD to the specified location. When PowerPoint is finished, click the Close button on the Package for CD dialog box. Close PowerPoint. Now, the folder that you created is ready to be added to whatever storage media you choose. Move the ENTIRE folder, otherwise the presention(s) may not run as expected.

Multimedia Services at The Citadel You’re done!