Data Pipeline Town Hall March 9, 2017 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1-866-764-6750 Data Pipeline support email is datapipeline.support@cde.state.co.us

Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: Type it in the Chat Box for a response OR Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you 2

Important Reminder Lists are generated from IdM groups LEAs are responsible for maintaining the groups Please be sure to update accounts for changes including no longer at your LEA, change of email, names, adding phone numbers. Thank you 3

What is PII? Federal and state laws require CDE to collect data that may include Personally Identifiable Information (PII). Name, address, personal identifier Other indirect identifiers (e.g., date or place of birth) Student PII is defined by the Colorado Student Data Transparency and Security Act as information that, alone or in combination, personally identifies an individual student or the student's parent or family, and that is collected, maintained, generated, or inferred by a public education entity, either directly or through a School Service, or by a School Service Contract Provider. PII is also defined by FERPA as information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; or information requested by a person who the educational agency or institution reasonably believes knows the identity of the student to whom the education record relates.

How to Share Data Check local policies for restrictions Use secure-file transfer protocols Call CDE with questions about how to transmit PII securely Do not send PII over e-mail or fax Do not use PII in trainings Do not share PII with unauthorized individuals Do not share passwords For more information http://www.cde.state.co.us/dataprivacyandsecurity

Introductions

Today’s Agenda Open Collections in Data Pipeline Report Card March Directory Student End of Year RITS Civil Rights Data Collection (CRDC) SBD

Power School Opportunity

Power School Opportunity 9/16/2018 Power School Opportunity Central States PowerSchool Conference hosted by KSPSUG DATES: April 3 - 5, 2017 LOCATION: Hilton Garden Inn, 410 S 3rd St, Manhattan, Kansas 66502 PHONE #: 1-785-532-9116. HOTEL RESERVATIONS: Ask for KSPSUG group rate of $104.00 plus tax per night or you can click here. Conference Registration link: https://goo.gl/forms/F9X9SVukT16QPsx22 Registration Fee: 1 day - $75, 2 days - $150, 3 days - $200.00 Breakfast and Lunch will be provided each day. Social Night Tuesday evening Fun game night and networking opportunities. Who can breakout the quickest??? A breakout challenge room where participants can show their competitive side by working as a team to solve clues to the mystery. You will be completing puzzles and trivia in order to "break out". Race against the clock to break out before time expires. 9

Open Collections in Data Pipeline

Open Data Pipeline Collections Year Round Directory (4 Day School Week and School Code Changes) RITS EDIS Periodic Report Card March (Closes Apr.7th) Access for ELLs SBD (March 13th Opening) Interchanges Staff Student Special Education December Count IEP TSDL 11

Open Data Pipeline Collections 9/16/2018 Open Data Pipeline Collections Snapshots Teacher Student Data Link (TSDL) Student End of Year for 2016-17 (February Soft Opening) Coming Soon READ (Open April 3rd) 12

Report Card March

RCMAR open until 4/7/2017! Report Card March 2016-17 You may find the file layouts and definitions at: http://www.cde.state.co.us/datapipeline/per_report-march There are training videos at: Common Questions How should I answer…… Will this impact us if what I report does not align to State Standards? Should I report what I think CDE would like to hear? Who is the target audience?

Report Card March Changes for 2016-17 New for 2016-17 New bullying fields added for 2016-17. Districts that have completed and approved. 0060 STRASBURG 31J 0110 SANGRE DE CRISTO RE-22J 0170 DEER TRAIL 26J 0770 CROWLEY COUNTY RE-1-J 0860 CUSTER COUNTY SCHOOL DISTRICT C-1 0970 CALHAN RJ-1 1480 STRATTON R-4 1760 KIM REORGANIZED 88 1870 PLATEAU RE-5 2395 BRUSH RE-2(J) 2505 WELDON VALLEY RE-20(J) 2700 PUEBLO COUNTY 70 3030 AKRON R-1 3100 WINDSOR RE-4 3120 GREELEY 6 3130 PLATTE VALLEY RE-7 3200 YUMA 1 3230 LIBERTY J-4 15

Report Card March Reminder: If you submitted by Form under Total Records it will show 0. This is because a number will only show up when submitting via a file.

Directory

Directory 4 Day School Week 4 Day School Week Application Submit Your Annual Four-Day School Week Application by May 12th. School districts operating a four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades 1- 12. To be considered for the of 2017-2018 school year, please complete the application via Data Pipeline by Friday, May 12.

4 Day School Week

School Code Changes Items that require a form to update Directory Request a New School Code Request Closing a School Request for Grade Changes Request for Name Changes http://www.cde.state.co.us/apps/formcenter/SchoolChange Forms

Report Card March/Directory Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 21

Student End of Year

Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us The End of Year Collection is in Soft Open. Districts are able to create snapshots using their Student Interchange Data. The file formats are the same as you used with Student October. Only error free interchange records will be pulled into the snapshot. Please work on interchange errors before creating a snapshot annual report with the following information: • Levels of school readiness demonstrated by students enrolled in kindergarten • Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity

End Of Year Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 24

RITS

RITS Assessment time is fast approaching! Be sure to request needed SASIDS as early as possible. Follow guidance for submitting requests. http://www.cde.state.co.us/datapipeline/ritsguidance If it’s been a couple of days and you haven’t heard anything please feel free to contact the RITS consultant. RITS Web & Pipeline were temporarily down from 4:00 p.m. on Tuesday until around 10:00 a.m. on Wednesday this past week. If a batch didn’t go through or if you’re unsure if a SASID went through on the RITS Web, let the RITS contact know. RITS Contact: Genevieve Hale hale_g@cde.state.co.us or at 303-866-6612 26

RITS Thank you to everyone who completed the RITS Survey and for your great suggestions! Here are some answers to some questions: RITS Batch is good for updating your district’s existing records in RITS with the data in your student information system. You may want to do this regularly. For kindergartners entered in the spring as non- attending, you may use RITS Batch to update them to active status along with their schools in the fall. It’s best to use RITS Match Tool for students who have moved out of district and then returned. RITS Web is best for small numbers of students. RITS Contact: Genevieve Hale hale_g@cde.state.co.us or at 303-866-6612 27

RITS Prior to the start of the 2017-2018 school year there will be some refresher RITS & EDIS trainings as well as trainings for new data respondents. Please keep the RITS consultant posted if people leave their positions or if new staff come on board so information can be sent to the correct people regarding trainings or other RITS & EDIS developments. LAMS, please be sure to keep your staff updated in IdM. RITS Contact: Genevieve Hale hale_g@cde.state.co.us or at 303-866-6612 28

RITS This week CDE is archiving RITS records of students aged 23 or older. This process takes a few days. This means less chance of creating duplicate SASIDS. This also helps the system to run more efficiently and for fewer possible matches to appear in the Match Tool.

RITS Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 30

Civil Rights Data Collection

Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us 2015-16 CRDC Deadline is Friday, April 28, 2017 Colorado Progress 11 certified 3 100% complete (have not certified) 27 over 90% complete AWS (Advance Website) https://crdc.grads360.org/#program Partner Support: (855) 255-6901 or crdc@aemcorp.com Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us

Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us 2015-16 CRDC CDE provided files to CRDC contacts to correct errors Section III: Classes, Course Enrollment, and Program Enrollment – Classes in Algebra I and Geometry in High School (Grades 9 through 12 only) Section VII: Student Discipline  -  LEP counts Files were sent securely through SFTP last week LEAs may resubmit these files if they have not yet overwritten and/or use for validation purposes Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us

Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us 2015-16 CRDC Q: My district received an e-mail from CRDC regarding current and previous year teacher counts. Are the CDE pre-populated figures accurate? A: Yes. CDE programmed the ‘Previous school year teachers’ or the ‘Teachers employed during both the current and previous school years’ field to reflect teachers employed during both the current and previous school years.  The result includes a subset of 2014-15 teachers who were also employed in 2015-16.  Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us

Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us 2015-16 CRDC Q: The CDE pre-populated figures for Student Retention do not seem accurate. A: CDE programming pulled in students who were retained in the same grade level from anywhere within the state the prior year, not just within the specified district.    Numbers may appear too high.  We will add the ‘within the same district’ criteria for the 2017-18 CRDC.  Please overwrite if not accurate for your district. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us

Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us 2015-16 CRDC Q: Can districts see information that was prepopulated from CDE? A: Yes. Before entering any data an LEA can run a Submission Review Report.   The Submission Review Report provides a compressed zip file containing the following: LEA form data in a pdf format Individual school form data for all schools within the LEA, each one in a separate pdf A separate pdf providing Key Definitions for the report Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us

Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us 2015-16 CRDC Q: Can districts see information that was prepopulated from CDE? A: (cont.)This report represents a snapshot of the data submitted at the time an LEA launches the report. Each pdf contains an entire LEA or school form with all questions, instructions, and data elements shown, whether submitted or not, any comments or reason codes associated with the data elements or tables. Data elements that have yet to be submitted are shown as "NS" for Not Submitted, while data elements that are skipped by the system display as "N/A" for Not Applicable. For purposes of calculated table totals, both "NS" and "N/A" are counted as 0 Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us

THANK YOU!!! CRDC contacts are AMAZING!!! 2015-16 CRDC Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us

CRDC Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 39

SBD

Student Assessment Data Cycle Pre-ID Extract Student Testing SBD Review Results Release SBD Review Vendor provides data to CDE CDE loads data into Data Pipeline Districts download and update data Districts submit and approve data CDE returns data to vendor

Assessment Unit homepage SBD Manual & Webinar https://www.cde.state.co.us/assessment Assessment Unit homepage ↓ Trainings Data Trainings SBD Manual SBD Webinar *SBD manual page 2*

2016-2017 SBD Review Timeline* Assessment Dates 1 ACCESS for ELLs 03/16-03/29 2 CO SAT/PSAT 10† 05/15-05/24 3 CMAS Science/social studies CoAlt science/social studies ELA/math (PARCC) CSLA 05/22-06/01 4 CoAlt: English Language Arts and Mathematics (DLM) 06/19-06/27 *DACs and data respondents will receive updates about individual collections as needed. †Will count for accountability reporting beginning in 2017

Data Pipeline Assessment Collections User Roles Description LEA viewer Can only view data and reports LEA user Can view data and reports Can download, edit, and upload data LEA approver Can approve data† *Assigned by Local Access Manager (LAM). Individuals may be assigned roles in several or all SBD collections but may only have one user role per collection. †Districts can ensure that SBD data have been submitted using the Status Dashboard tab in Data Pipeline.

New for All Collections Fields removed from collections Colorado Continuously Title 1 Date Most Recently Enrolled in U.S. field replaced by Date First Enrolled in U.S. CDE providing optional calculated values for: Continuously in District Continuously in School Date First Enrolled in U.S.

Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281 2016-2017 SBD Reviews Contacts Melissa Mincic mincic_m@cde.state.co.us 303.866.6281 SBDs ACCESS for ELLs CMAS DLM Shangte Shen shen_s@cde.state.co.us 303.866.6877 SBD CO PSAT 10/CO SAT 46 Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281

Thursday, March 16th, 2017 9 a.m.-10 a.m. Thank you for joining us today! Next Town Hall: Thursday, March 16th, 2017 9 a.m.-10 a.m. 47