An everyday intro to Office 365 Groups Matt Wade 1 November 2017 • COLLAB 365 Global Conference @thatmattwade

Agenda Office 365 Groups Outlook, Yammer, Teams Wrap-up

Today we’re talking about Office 365 Groups

Office 365

What IS Office 365 anyway?

To put it as simply as possible, think of it as Windows in your browser

To put it as simply as possible, think of it as Windows in your browser

After all, O365 displays a menu

…that looks an awful lot like this

Content lives on magical servers somewhere else

Do you have a Gmail account? Do you use Google Drive?

It’s just like those apps: Google runs it so you don’t have to build you own email/file server

You may have heard of “the cloud”

It’s just someone else’s computer THERE IS NO CLOUD It’s just someone else’s computer

PLUS: Email, files, chat, etc. are available locally and on mobile

Conclusion: It’s a lot of stuff But it’s a lot of great stuff!

Today we’re talking about Office 365 Groups

Groups

At its core, an Office 365 Group is simply a collection of people

Think of it as an upgraded distribution list You know, like accounting@company.com

But you also receive an online workspace

Communication method File storage Everyday project management

And this makes sense, right?

Every team with a goal needs: A way to talk A place to keep stuff A method for tracking things At a minimum…

IMPORTANT! There are 3 types of groups and they’re based on your communication preference

How do you want to communicate? Email Social Feed Chat

How do you want to communicate? Outlook Yammer Teams

But why would I not use email? I’ll get to that

The various Group types are called: Outlook Group Yammer Feed Teams Team

And remember, they all come with an online workspace Outlook Group Yammer Feed Teams Team

The next slides include demos Give users a taste of each product and plan to deep dive into the option they prefer later meta

1. Outlook Groups

Outlook brings email, calendar, files, tasks, notes, and more in one portal

Centralize email by always cc’ing the Group name Don’t think of it like a shared mailbox; think of it as a shared conversation repository

Keep schedules aligned with a shared calendar

Add tabs Connectors let you bring in content from elsewhere

Works in Outlook in the browser, Outlook 2016 (Windows & Mac), and Outlook Groups on iOS & Android

2. Yammer Feeds

A little history meta Started in 2008 Is Yammer “dead”? Acquired in 2012 for $1.2B Groups integration in 2017 meta

Yammer is an enterprise social network

Think of it as LinkedIn at work

Fine, Facebook at work

Use cases Communities of practice Affinity groups User groups Internal communications

Works in Yammer in the browser, and Yammer app on Windows, iOS, & Android Mac app forthcoming

3. Teams… Teams

MS Teams acts like a portal bringing many disparate systems into one interface

Persistent chat replaces email

Most/all your apps available right in Teams

It’s almost the one app to rule them all

Tabs are key More are on the way

Mix Teams and Outlook

- Chat for internal conversation - Email for external

All in the same Group!

Volleying Microsoft Teams & Outlook in a productive way icsh.pt/OutlookTeams Check out my recent article:

Before you talk Groups, decide on how you want to work

Things to consider: 1. Who’s your audience? 2. How you want to communicate? 3. What are your deliverables?

Who’s your audience? Internal? External? Both?

How open to change are they? What’s the formality? How open to change are they?

Ultimately your Group type depends on your preference & use case

This is part of a much larger infographic

Questions / Comments / Discussion