Sumter County GIS Needs Assessment

I. Firm Capabilities II. Qualifications and Experience of Key Staff III. Relevant Experience/Project Experience IV. Project Approach

I. FIRM CAPABILITIES Calvin, Giordano & Associates, Inc. We are a well-established multi-disciplinary firm that has been located in South Florida for 79 years. Since 1937, the company has grown from a small, two-person surveying firm to over 300 employees, providing over 25+ Municipal Services. Authorized ESRI Business Partner, Microsoft Certified Partner Municipal Experience (not limited to) Bay Harbor Village, FL City of Weston, FL City of Cutler Bay, FL Key West Energy, FL City of Greenacres, FL Monroe County, FL City of Lauderdale Lakes, FL South Broward Drainage District, FL City of Lauderhill, FL Town of Lake Park, FL City of Marathon, FL Town of Medley, FL City of Miami Gardens, FL Town of Pembroke Park, FL City of Sunny Isles Beach, FL Town of Surfside, FL City of West Park, FL

I. FIRM CAPABILITIES New Wave Geographics Established in 2007, customer-focused GIS consulting firm. Specializing in: Requirements and Needs Analysis, System Architecture and Design, System Application & Development, Database Design & Development, System Integration & Implementation, and Testing, Training & Support ESRI Business Partner Municipal Experience (not limited to) Indian Trail Improvement District North Palm Beach Improvement District, FL City of New York, NY City of Burbank, CA City of Asheville, NC City of Ann Arbor, MI

QUALIFICATIONS AND EXPERIENCE II.

QUALIFICATIONS AND EXPERIENCE II. Project Manager – Tim Rodriguez Key Responsibilities: Contract management Client relationship Project budgetary and scope control Advisor for GIS strategic planning

QUALIFICATIONS AND EXPERIENCE II. Lead GIS Consultant / Developer – Chad Yoder Key Responsibilities: Develop project plan Develop scope Develop budget Design & develop applications Database administration

QUALIFICATIONS AND EXPERIENCE II. GIS Specialist – Michael Oropeza Key Responsibilities: Develop project plan Develop scope Develop budget Hands-on GIS Specialist Prepare data, maps, and fulfill GIS tasks

QUALIFICATIONS AND EXPERIENCE II. GIS Specialist – John Gillham Key Responsibilities: Develop project plan Develop scope Develop budget Hands-on GIS Specialist Prepare data, maps, and fulfill GIS tasks

RELEVANT EXPERIENCE/PROJECT EXPERIENCE III. City of Greenacres – GIS Parcel Base Mapping Town of Bay Harbor Islands – Utilities Infrastructure Conversion South Broward Drainage District – General GIS Services

RELEVANT EXPERIENCE/ PROJECT EXPERIENCE III. City of Greenacres, FL Project Name: GIS Parcel Base Mapping Scope of Work: CGA and New Wave Geographics updated a large number of maps with the most accurate and current data available. We created a model mapping the historical areas annexed into the City of Greenacres, from 1947 to present. All data was checked and adjusted to ensure spatial and topological accuracy. Comprehensive Plan maps were also updated to represent the most recent data. After updating, all data was documented with its purpose, limitations, and intended use to be integrated into the city’s existing Geographic Information System.

RELEVANT EXPERIENCE/ PROJECT EXPERIENCE III. Town of Bay Harbor Islands, FL Project Name: Utilities Infrastructure Conversion Scope of Work: CGA was contracted by the Town of Bay Harbor Islands to convert their Public Works infrastructure into a usable GIS system. CGA utilized all of the Town’s as-built drawings to create a fully attributed utility infrastructure database. The utility feature datasets that were converted included water, sewer and stormwater, electric and irrigation features. Each as-built was georeferenced to the correct geographic location and saved for future use. After the georeference process was complete, all utility information was digitized into a personal geodatabase for submittal to the Town. The final phase of the project and deliverable included integrating all the newly developed datasets into ESRI’s new GIS web portal application called ArcGIS. CGA assisted the Town during every step of the integration until the GIS portal was live and operational.

RELEVANT EXPERIENCE/ PROJECT EXPERIENCE III. South Broward Drainage District, FL Project Name: General GIS Services Scope of Work: CGA provides continuous GIS services on the behalf of the South Broward Drainage District on numerous projects. These projects range from basic mapping and analysis of the districts infrastructure to more complex mobile GIS development. The GPS work completed for the Drainage District began with development of a mobile GIS application to capture manholes, culverts, catch basins and end walls throughout the district. This application was created from scratch and included a wide variety of subtypes and domains to allow for easy attribution in the field by the drainage district employees.

IV. PROJECT APPROACH Our Belief Organizational structure is critical to the success of projects of this nature. Our Goal Turn Key Project Management with County Direction & Input We have found this solution to provide the best ROI for our clients, the process consists of: Changed, added text

IV. PROJECT APPROACH GIS Steering Committee 11 Departmental Coordinators Will discuss initiatives to benefit each of their departments We will take the steering committees vision/needs and turn them into a fully integrated GIS environment

IV. PROJECT APPROACH GIS Coordinator Each department will designate 1 coordinator Will act as departmental lead Charged with communicating their needs to the CGA Team

IV. PROJECT APPROACH Needs Assessment The CGA Team will obtain the requests and ideas from the Steering Committee and GIS Coordinators and turn them into a Needs Assessment. Weeklong series of meetings with major stakeholders. This upfront task ensures all expectations are included, explained and delivered. Key Factor: The Enterprise GIS should not attempt to define how the departments do business; it should support how they do business.

IV. PROJECT APPROACH System Workflows Will create the fundamental building blocks which need to be supported by the Enterprise GIS. Focus on duplicated workflows or workflows that could benefit from improvement and/or automation. Will prepare use case diagrams to better illustrate and explain the workings of the Enterprise GIS. Added bullet

IV. PROJECT APPROACH Project Challenges Use Case Diagrams are removed from the system Communication – Technical Terms Departments not fully understanding how GIS can assist them on a daily basis Requirements change throughout the project lifecycle Expectations which do not align with the timeline

IV. PROJECT APPROACH Assumptions County staff will participate in use case modeling sessions County will have identified departmental GIS Coordinators GIS Steering Committee members will assist our team with information

IV. PROJECT APPROACH Esri Local Governmental Information Model (LGIM) Advantages Commercial-off-the-shelf (COTS) Built to support generic basic work flows Plethora of maps and apps available to use “One size fits most” Disadvantages Built by Esri without the specific needs of the County in mind Forces departments to do business and model workflows according to the defined data model Changing elimates use of maps and apps Changed bullets, added bullets....needs formatting or split across multiple pages.

PROJECT APPROACH IV. Alternate Approach – Enterprise GIS Data Warehouse (eGIS-DW) eGIS-DW builds on COTS LGIM It is the Authoritative Data Source for the County Business units free to adopt custom data models Supports a wide array of applications and data products, across all County departments “Build it once, use it Everywhere” Changed

QUESTIONS?