Microsoft Imagine Academy 9/17/2018 2:55 AM Microsoft Imagine Academy Understanding Volume License Activation © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Contents 3 MSIA Purchasing Rules 9 9/17/2018 2:55 AM Contents 3 MSIA Purchasing Rules 9 Managing the Microsoft Imagine Academy Membership – All agreements 4 Activating the membership 10 Logging into Microsoft Imagine Academy 5 MSIA through Open/OVS/Select/SelectPlus Agreements 11 The Microsoft Imagine Academy portal 6 MSIA through Campus or Schools Agreements 12 Appendix 7/8 Customer Self-Service provisioning process (Campus and Schools only) 13+ Samples of communications to customers © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

MSIA Purchasing rules MSIA Subscription follows VL licensing policy 9/17/2018 2:55 AM MSIA Purchasing rules MSIA Subscription follows VL licensing policy MSIA license subscription period is activated for 12 months from VL billing invoice date. If a customer purchases a subscription on an agreement with less than 12 months to run we can only provision them to the end of the VL agreement. Once an Active MSIA subscription gets to the end of that 12 months there is a 30-day subscription expiration Grace period to support renewal (if a customer has not already renewed). During the Grace period customers lose access to additional MSIA benefits (e.g. MCT renewal). Customers who renew receive an additional 12 months from the end of their current subscription (unless there is less than 12 months on their agreement). Customers who renew after their original membership ID expires receive a new membership ID. On a new membership ID customers will lose their old lesson plans, users setup on the system, etc. EES_CAMPUS, School Customer Self-Service Activation required – we will present the steps they need to follow in this deck OVS, Open, Select & SelectPlus MSIA will be provisioned for the customer and details sent to the Admin through email. © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Activating the membership

MSIA through OVS, Open, Select, Select Plus 9/17/2018 2:55 AM MSIA through OVS, Open, Select, Select Plus Customer purchases MSIA as part of their VL agreement MSIA Account activation Activation for any of the OVS, Open, Select, Select Plus VL Agreement types is manually done by the MSIA team. Customers receive their MSIA Membership details directly through email containing MSIA ID and security access code. Program Administrator is setup as the contact we receive through the VL agreement If a customer orders more than one MSIA the RSC will contact the customer to ask for the details that should be used for the other MSIA memberships The RSC will then set all memberships up for the customer. © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

MSIA through Campus/Schools Customer purchases MSIA as part of their VL agreement MSIA Account activation Activation for Campus and Schools purchases requires self-service action by customers Channel Partners should communicate to customers that the customer will need to take action to activate their MSIA. Self-service customer activation needed to get access to MSIA MSIA Membership will not be created for the customer until they complete the self-service provisioning process All emails with information provided on how to provision are sent to the contact details provided with their VL agreement. © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Customer Self-Service Provisioning Process – 1 9/17/2018 2:55 AM Customer Self-Service Provisioning Process – 1 EES, CAMPUS, SCHOOL – Agreement types Step 1 Partner submits new VL order for MSIA Partner provides customer details to Microsoft. These details are the ones used in provisioning. “Notices Contact” will be the person that signed the Volume License agreement Step 2 Automated check – does this customer already have a Microsoft Tenant account? If “No” go to Step 3 If “Yes” go to Step 5 Step 3 Automated “Tenant discovery” email sent to customer with instructions on how to sign- in/sign-up for a tenant account Email contains tenant activation links for Sign- in/Sign-up unique to the organization Step 4 The “Notices Contact” signs up to create a new tenant account Click sign-up activation link from the tenant discovery email Step 5 Automated email (activation confirmation) is sent to the Company Administrators (Global And Users Mgmt) Email contains Organization name and “Sign In” link to LeX Seat Portal Note: this process needs to be done ONCE to activate a membership—NOT by every user © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Customer Self-Service Provisioning Process – 2 9/17/2018 2:55 AM Customer Self-Service Provisioning Process – 2 EES, CAMPUS, SCHOOL – Agreement types Step 6 Customer logs into LeX Seat portal and assigns their MSIA license(s) May be assigned to a different Administrator if required but customer needs to ensure they communicate this to their Admin Step 7 MSIA Membership is automatically created with the assigned Program Admin Step 8 MSIA Program Administrator receives Welcome Email with log-in information for MSIA Welcome email with Membership ID and Program Key for membership activation will be sent within 24 hours Step 9 MSIA Program Administrator logs into MSIA membership site and provides access to educators in the school Membership can ONLY be activated 24 hours after license was assigned © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Managing the Microsoft Imagine Academy membership

Logging into Microsoft Imagine Academy 9/17/2018 2:55 AM Logging into Microsoft Imagine Academy After the membership has been setup the Program Administrator receives a Welcome email with the Microsoft Imagine Academy membership ID and program key (ALL VL agreement types) Program Administrator goes to https://member.imagineacademy.microsoft.com/ and clicks the ‘Sign In’ button. Option provided if the user wishes to log in using a Microsoft account or an Office 365 account. © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

The Microsoft Imagine Academy portal The view of the Welcome page for the Administrator site (faculty only) Link to bring you to the location to add users/administer groups/run reports https://imagineacademy.microsoft.com/administration Link to bring you to Online Learning site: https://imagineacademy.microsoft.com To switch between these sites click on your username at the top right hand corner of any window once logged in.

Appendix

Tenant Discovery Email 9/17/2018 2:55 AM Tenant Discovery Email From: Microsoft Online Services Team [mailto:msonlineservicesteam@microsoftonline.com] Subject: Action required: Complete your profile to set up your services © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Tenant Sign-in/Sign-up Experience 9/17/2018 Tenant Sign-in/Sign-up Experience Provisioning Click on Sign-up Tenant 1 This is step takes only a few minutes, and will establish a new Office 365 Tenant. A tenant account is required and is free for “Academic qualified” customers. Setup new Tenant Profile 2 This will begin the Microsoft Online Servicers account setup process where Victor will provide details such as name, email, address, phone and organization information.

Tenant Sign-in/Sign-up Experience 9/17/2018 Tenant Sign-in/Sign-up Experience Provisioning Click on Sign-up Tenant 1 Setup new Tenant Profile 2 On the next screen, Victor will create a new User ID and Password that will be used to logon to the Learning Experiences Licensing Portal. This process requires verification via SMS text or by phone call. Once verified……

Imagine Academy Paid Activation Confirmation 9/17/2018 2:55 AM Imagine Academy Paid Activation Confirmation From: Microsoft Online Services Team [mailto:msonlineservicesteam@microsoftonline.com] Subject: Welcome to Microsoft Imagine Academy © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

9/17/2018 2:55 AM LeX Seat Portal First time Login to LeX Seat — https://lexseat.Microsoft.com Use tenant credentials Input Agreement number and Organization name (as listed in VLSC) Start managing your MSIA licenses © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Microsoft Imagine Academy membership ID and Program Key mail © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

9/17/2018 2:55 AM © 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.