What to Expect during Your ReBAR Assessment Interview An Orientation Session for Individuals with Developmental Disabilities and Families Trainer Note: Introduce yourselves as a parent and person with a developmental disability and as employees of the Council. “Welcome to this orientation session on Support Needs Assessment Interviews.” “If you have a question that we can’t answer today, give us your contact information and someone will get back to you.” Judy: “Can you tell us where the bathrooms are?” 1

Welcome! We want to help you prepare for your ReBAR Assessment interviews. Please ask questions any time! Trainer Note: Introduce yourselves as a parent and person with a developmental disability and as employees of the Council. “Welcome to this orientation session on Support Needs Assessment Interviews.” “If you have a question that we can’t answer today, give us your contact information and someone will get back to you.” Judy: “Can you tell us where the bathrooms are?” 2 2 2

What will we learn today? What a ReBAR Assessment interview is Why Oregon is doing these interviews Who will get an interview Who will be at your interview What kind of questions you will be asked What an interview looks like How your information will be used Answers to frequently asked questions 3

Remember: Knowledge is power. 4 Cynthia: “This might seem like a lot to learn, but we will take it slow and try to make it fun.”

Now let’s get started! 5

1. What is a ReBAR Assessment interview?

ReBAR is a state program: Restructuring Budgets Assessments and Rates

The ReBAR Program is making statewide changes so that… The support needs of individuals will be known Individuals will have budget amounts for services Providers will have fair rates 9

What is an “assessment”? measures a person’s support needs. This is done during an interview. 9 9

An interview is a meeting What is an interview? An interview is a meeting where a person asks you lots of questions. Don’t repeat Judy in this slide 10

The assessment interview measures your support needs… What do you need? by asking you and other people you know some questions. 11 11

What does “support” mean? “Support” means the help you need to do something successfully. “The interview will focus on supports you need to do things other people do. An example might be…going to work.” 12

What supports might Jim or Al need? Can you give us some examples? Trainer Note: Give audience time to answer before going to next slide. 13

Here are some more examples: Jim may need supports getting in and out of his chair when at work. Al may need support with personal care like dressing, bathing and brushing teeth. JIM AL 14

Oregon doing these interviews? 2. Why is Oregon doing these interviews?

Because Oregon wants a fair way to measure everyone’s support needs. 16

so everyone is treated fairly. Everyone is asked the same questions, so everyone is treated fairly. Wherever you live in Oregon, you will get the same questions. 17 Trainer Note: Don’t read the bubble text.

The state wants to make sure the amounts of support and funding people receive are: Sensible Fair Person Centered Portable – your budget moves if you move The state is using interviews to learn more about individual’s support needs so that the amount of money budgeted for each person is: Sensible: The amount budgeted makes sense given the support needs Fair: Everyone with similar needs receive a similar Individual Budget Amount Person-Centered: The budget is based on what individuals (and people who know them best) say they need Portable: The Individual Budget Amount moves with you if you move. 18

3. Who will get an interview?

Over the next 5 years… All adults living in - or moving into - group homes or Supported Living programs… …will get an interview. 20

What if I don’t want to be interviewed? If you decide not to be interviewed, you must choose someone who knows you well to answer the questions for you. My friend asked me to answer for her. 21

(These are just examples.) Think about who you would like to have answer questions with you or for you. (These are just examples.) Mom? Friend? Advocate? Brother? 22

She or he must know you well and know what you need. The person you choose must know you for at least 3 months. I’m glad you’re are. She or he must know you well and know what you need. 23

How often will I have an interview? When BIG changes happen in your life OR every 5 years. 24

4. Who will be at my interview?

The people at your interview will include: The Interviewer You or someone you choose to represent you And usually about 5 other people who know you 26

These will be people who can help answer questions about you, such as: 1 – 2 staff from your home 1 – 2 staff from your work or day program a legal guardian, family member or advocate your case manager or service coordinator I can answer questions, too. 27

Together, you all meet with the interviewer. Let’s begin the interview. 28

Who is the interviewer? A person who is trained and experienced to do interviews and ask you questions. Training Notebook Interviewer 29

What will the interviewer do? What do you need? Interviewer Explain the interview process. Ask you the interview questions. Write down your answers on a computer. Trainer Note: 30 30

What else will the interviewer do? The interviewer will help the group reach agreement about the supports you need. Main point - 31 31 31

5. What kind of questions will we be asked?

You will be asked about your support needs in areas such as: Home Life Community Life Lifelong Learning Work Life Social Life Health & Safety Money Matters Self Advocacy 33

For each area, you will be asked: what type of support you need, how often you need support, and how much support you need. 34

Socializing in the home: For example, you will be asked about Socializing in the home: How often do you socialize? Do you need support to socialize? If so, what type of support do you need? Cynthia: Remember, this is about in-home socializing, so transportation is not an issue.

You will be asked about doing… Paid community work: What type of support would you need? How often would you need support? How much daily support would you need?

One more example – you will be asked questions about Taking medication: How often is medication taken each day? How much support do you need to take your medication? How long does it take someone to help you with daily medication?

During the interview… all the participants should speak and all the questions must be answered…even if they don’t seem to apply to you now or in the future. 38

For example, if you don’t cook, you might be asked: “What support would you need if you did cook?” 39

Think about cooking in your kitchen. 1. Will the interview measure how often you would need support to cook a meal? 2. Will the interview measure how big your kitchen is? Does it measure #1 or #2? “For example, maybe you’ve never cooked a meal. But just imagine what support you would need to cook. Trainer Note: Pause for responses before next slide.” 40

It measures how often you would need support to cook a meal in your kitchen. 41

Let’s think about having a job. 1. Will the interview measure what jobs you might do? 2. Will the interview measure how much support you need to do your job? Does it measure #1 or #2? Read first-So let’s imagine doing something else. Trainer Note: Pause for response. 42

2. The interview measures how much support you would need to do your job. 43

The interviewer will also ask about personal things like going to the bathroom, your friendships, and your relationships. 44

What if I feel uncomfortable talking about personal things? Tell the interviewer! 45

Remember, it’s not a test. There are no right or wrong answers. The interview sounds hard! Remember, it’s not a test. There are no right or wrong answers. 46

BUT you and your team MUST answer ALL the questions, even if it feels hard to admit what you need. 47

Now let’s see how this works with a real person!!

Carolyn is a person with a disability who needs help during meals. Meet Carolyn. Carolyn is a person with a disability who needs help during meals. 49 Let’s look at an example of how the assessment measures a person’s needs.

One thing the interviewer will want to know about Carolyn is: How often do you need help during meals each day? 50

Carolyn eats 4 meals each day and needs help every time she eats. 51

The interviewer will ask Carolyn: How much support time do you need when you eat? 52

Carolyn spends about 30 minutes eating each meal. 53

4 half-hour meals = 2 hours each day. 54

What else will Carolyn be asked? The interviewer will ask: What type of support do you need? 55

During meals, Carolyn needs someone to cut her food and stay close by in case she chokes. 56

that Carolyn needs: someone close by for two hours each day So the interviewer learns that Carolyn needs: someone close by for two hours each day to assist her with meals. 57

7. How will my information be used?

What is learned about your support needs will help set a budget for your services. 59

This budget will be called your Individual Budget Amount…or IBA 60

Is this different from how my services are funded now? Yes! Now your group home or vocational provider gets a budget. In the future, you will have a budget that moves if you move. 61

Oh…so answering all the questions means getting the right supports? Yes! 62

SO…BE HONEST! The only way to get the services I need is to be honest about what I need. Trainer Notes: “You won’t get the services you need if you aren’t honest about what you need.” 63 63

Let’s review. What did we learn today? What a ReBAR Assessment interview is Why Oregon is doing these interviews Who will get an interview Who will be at your interview What kind of questions you will be asked What an interview looks like How your information will be used Answers to frequently asked questions

what does the interviewer And for every part of your daily life… what does the interviewer want to know?

The interviewer wants to know about your support needs: What Type? How Often? How Much? 66 66 66

8. Frequently Asked Questions

How will I know when my interview will be? Someone will call you. It’s important to tell the caller about accommodations you will need during the interview. “Here are some things to keep in mind about your interview.” 68

What if I have a concern or complaint about the interview process? Write your concerns on the evaluation form. Contact your case manager. 69 69 69

How long will my interview be? Most interviews are about 3 hours long.

Yes! Ask your Case Manager for a copy. Can I get a copy of my interview results? Yes! Ask your Case Manager for a copy. 71 71

How can I use the information from my interview? You can use it at your next annual planning meeting. You could share what you learned about: Your goals Things you need support to do How you like to be supported People who could provide support 72 72

Congratulations! Now you know what to expect during your ReBAR Assessment interview! Congratulations! 73 73

Thank you! 540 24th Place NE Salem, Oregon 97301 503-945-9941 800-292-4154 ocdd@ocdd.org www.ocdd.org

This presentation was: Originally designed by self advocates at the Pennsylvania Training Partnership for People with Disabilities and their Families at Temple University Adapted by the Oregon Council on Developmental Disabilities Approved by the Oregon Department of Human Services, Seniors and People with Disabilities Division The Picture Communication Symbols ©1981-2009 by DynaVox Mayer-Johnson. All Rights Reserved Worldwide. Used with permission. 75

Evaluation Click here to take our brief evaluation survey! When you are finished, exit the survey to return to this page.

For More Information Explore resource materials on this web page. View the video clip of an interview by clicking on “8 MINUTE VIDEO” above this slideshow. 77