What’s New in Recruitment for ADP Workforce Now [Developer: Use this slide if you are not using audio. You can add text. If you are going to provide a printout pdf of the slides as a separate link, be sure to PDF the file with one slide per page.] V06DD14 80762WNFV8

To be revised V8.0 Release Overview The V8.0 release of ADP Workforce Now includes the following: Validation Tables – New Disposition Code Recruitment Menu Changes Create a Requisition in Just Four Steps! Posting an Evergreen Job Adding Knockout Job Posting Questions To be revised

Validation Tables – New Disposition Code A new validation table “Disposition Code” is now available for Practitioners to identify and track the reasons for rejecting or knocking out a candidate during the recruitment process. The Disposition Codes can be set up in Setup > Tools > Validation Tables > Recruitment > Disposition Code. Practitioner, manager

Recruitment Menu Changes To access the Requisitions and Applicants menu options follow the pathway below: Practitioners can select Process > Talent > Recruitment Managers can select My Team > Talent > Recruitment

Create a Requisition in Just Four Steps! The Requisition wizard was redesigned and shortened from seven steps to four steps discussed below: Steps Description Position Information Includes position information such as Job Title, Hiring Manager, Worked in Country, Target Start Date, and so forth for the requisition. Posting Details Includes job posting related details such as the posting name and job description for internal and external applicants. You can create separate posting details if the job posting is for both internal and external applicants. Posting Questions Includes job posting questions posed to job seekers. You can now create questions and the question category in this step. Confirm Selections Includes the information you entered in the previous steps.

Create a Requisition in Just Four Steps! To create requisitions, navigate to the Requisition wizard as follows: Practitioner: Process > Talent > Requisitions Manager: Navigate to My Team > Talent > Requisitions

Create a Requisition in Just Four Steps! Click Add to create a new requisition.

Create a Requisition in Just Four Steps! User can use this to pre-fill a lot of data on requisition wizard. The component allows the user to select an employee as a reference point Option to select the employment / job type being offered. E.g. Full Time, Part Time etc. The employee(s) to replace will be exact positions of the employees being replaced. The additional positions is for new headcount. One of the fields is mandatory to enter. STEP-1 Selection of multiple locations for the requisition

Create a Requisition in Just Four Steps! Posting an Evergreen Job An evergreen job is a job that remains in an open status forever on the Career Center page until and unless the practitioner closes it. There is no target start date or a limit on the number of positions for an evergreen job. A new check box This is an evergreen job is added to Step 1: Position Information of the Requisition wizard. Selecting this check box keeps the position in an evergreen state. Marking this requisition as evergreen, the user doesn’t have to provide the target start date and number of positions needed for this requisition. STEP-1

Create a Requisition in Just Four Steps! Pay Grade information for reference. Target Salary as a range. Reason for hire where a Manager/ Practitioner can enter why so many number of positions are required or why the target start date is early etc. There will be no need for sending out offline communicate via email to explain the reasons for this requisition. Save & Exit to come back to the requisition later. STEP-1

Create a Requisition in Just Four Steps! Selection of applicant types. User can choose to have separate posting. Attestation required indication. This is available for both internal & external applicants. STEP-2

Create a Requisition in Just Four Steps! Sorting by Most Frequently Used questions allows the Practitioner/ Manager to quickly find the questions that most relevant for the Job Title for which the requisition is being raised Knockout question configuration allows Practitioners/ Managers to setup questions which automatically filter the candidates who don’t meet expected criteria (the candidates will still be in the system but will have a status called KNOCKOUT Configuring a question as knockout is possible for those questions whose answer type is one of the below Yes/No, Drop List, Multi-select Menu, Date, Number, Percentage, Money STEP-3

Create a Requisition in Just Four Steps! User can decide which answer choice if provided by the candidate should be considered to be a knockout choice. STEP-3

Create a Requisition in Just Four Steps! Confirm all the selections you have made and click the Done button to complete creating your requisition. STEP-4

Create a Requisition in Just Four Steps! The requisition will be sent to an approver for Approval/Rejection if a workflow has been setup. STEP-4

Posting Requisitions The posting status will be derived based on the current date falling within the range of the publish and unpublish dates against the career centers. If the current date falls within the publish and unpublish date of at least one career center, the posting status will be Accepting Applications. Else, Not Accepting Applications. Ability to post a requisition to a specific career center for a given period. If a client has multiple career centers, the requisition can be posted to them as well using ADD ANOTHER link. The unpublish date on additional external career centers cannot be later than the unpublish date on default career center.

Manage Job Boards Practitioners can now manage the job postings to external job boards (such as Indeed, Career Builder, Monster, LinkedIn, Facebook) from the Setup > Recruitment > Manage Job Boards page. Client can choose to turn Indeed ON or OFF. Indeed will always be mapped to default career center. Each external job board can be mapped to a career center.

Manage Your Company’s Requisition Process in the New Requisition Dashboard! The Requisition Dashboard provides an overview of your company’s requisition process. Practitioner can access the Dashboard via: Process->Talent->Requisitions Process->Talent->Applications Manager My Team->Talent->Requisitions My Team->Talent->Applications It provides a quick snapshot of the requisition status: Setup In Progress, Evergreen, Open, or Rejected. Practitioners and managers can add, edit, delete, and copy a requisition from this page. Practitioners can also set access and notifications for managers and other users.

Manage Your Company’s Requisition Process in the New Requisition Dashboard! The Requisition Dashboard provides an overview of your company’s requisition process. Practitioner can access the Dashboard via: Process >Talent >Requisitions Process >Talent >Applications Manager can access the Dashboard via: My Team > Talent > Requisitions My Team > Talent > Applications

Manage Your Company’s Requisition Process in the New Requisition Dashboard! The total count of applications received till date against the requisitions the user has access to The total count of requisitions till date. These are the requisitions the logged in user has access to. A quick snapshot of the requisition status: Setup In Progress, Open, Rejected, & Evergreen Positions. By default Open requisitions will be displayed.

Manage Your Company’s Requisition Process in the New Requisition Dashboard! On clicking a requisition, details of a requisition are displayed on the right-hand-side of the screen.

Manage Your Company’s Requisition Process in the New Requisition Dashboard! The aging chart tells the user the applications that are stuck in various statuses for long period. On clicking a number, user will be presented with a slide-in that shows the exact applications E.g. clicking on “15” on the chart opens the 15 applications that are in Interviewing status for the last 28-35 days. User can choose to select the aging frequency on the chart. User can see the total number of days since a requisition is open.

Manage Your Company’s Requisition Process in the New Requisition Dashboard! Practitioners and managers can add, view/edit, delete, and copy a requisition from this page. Practitioners can also set access and notifications for managers and other users.

Manage Your Company’s Requisition Process in the New Requisition Dashboard! Practitioners and managers can also view Requisition status including requisition number, number of open positions, filled positions, target start date, and posting status.  

Manage Your Company’s Requisition Process in the New Requisition Dashboard! Practitioners and managers can also view Recruiter information such as recruiter name, phone or fax number, and email address.

New Requisition Statuses The following new requisition statuses were added: Setup In Progress Open On-Hold Pending Approval Canceled Rejected Closed

Applications Dashboard Practitioner Navigation: Process->Talent->Applications Manager Navigation: My Team->Talent-> Applications By default, Open Requisitions will be selected. User can choose to Select “On-Hold”, “Closed” or “All” requisitions.

Applications Dashboard By default, applications that are in “New Applications”, “Screening”, “Interviewing”, “Offer” statuses will be selected. User can choose to select other statuses. The donut gets refreshed based on the selected statuses.

Applications Dashboard By default, all the sources from where the applications have been received till date will be shown. “Conversion Rate” shows the percentage of candidates who have been selected from those applied per source. “Applications received” shows the number of applications received per source

Applications Dashboard Smart search or Semantic search to find applications. Alternative search option if the user cannot find what is being looked for using semantic search.

Applications Dashboard User can click on a status on the donut chart. For e.g. New Applications. The breadcrumb shows the selected status on the donut. The Applications list page gets refreshed with the list of applications in the selected status on the donut chart.

Applications Dashboard User click on a source to view applications received from that source. E.g. LinkedIn. User can view the drilldown to the job classes against the selected source. Further the user can click on a job class to view the applications for that job class. E.g. Accounting. The drilldown now presents an option for the user to view applications for Management or Non-Management positions. The breadcrumb shows the options selected in the Applications by Status (donut chart) and the Sourcing Efficiency (sun-burst chart). The applications are filtered based on the selections on above charts.

Applications Dashboard User can search applications using semantic search. E.g. Show All Applications received in last month. The applications are further filtered to match the semantic search string.

Applications Dashboard User can click on ‘Can’t find what you are looking for?’ if the desired results are not seen or the user chooses to use traditional filters.

Applications Dashboard User can use the traditional filters to fine tune results of the applications.

Applications Dashboard Option for the user to go back to Semantic search.

Applications Dashboard View More/ Less allows the user to select which columns the user prefers to view for the applications.

Applications Dashboard Indicates if the application is from Internal Employee.

Applications Dashboard Allows user to quickly download the resume attachment.

Applications Dashboard Practitioner can add a candidate/ application.

Applications Dashboard User can update the status of the job application.

Applications Dashboard User can click on the reset icon in the center to view applications from all the sources.

Applications Dashboard User can click on reset icon in the center to view all the applications for the selected statuses.

New Applications Statuses The following new application statuses were added: New Application Screening Interviewing Offer Rejected Keep On File Pre-Hire Hired Knockout

Posting Questions Find option. User can search on any column in the grid below. Count indication to show if there are any filters applied. Filter List options

Posting Questions Ability to configure a question if it has to be answered by Internal/ External/ Both applicant types. These questions will be auto-selected based on the applicant type selection in the requisition. If this is configured, the question will be mandatory for the job seeker to answer and the user cannot remove this in the requisition. Default selection will be Use as need in the Requisition which enables the user to manually add a question to the requisition.

Applicant Data Import Feature A new import type, Applicant Data Import, is now added to Process > Utilities > Import > Applicants. This feature allows practitioners to import applicant data from an external source, such as a human resources system, into ADP Workforce Now. You can now import the following types of applicant data into ADP Workforce Now: Applicant Data Description Requisition Includes requisition information Candidate Includes personal, voluntary self-identification data (VSID), and contact information Application Includes additional information, application notes, files uploaded, questions, and application status

Applicant Data Import Feature User can click Applicants to get started with Applicant Import.

Applicant Data Import Feature Click on Configure A New Import to get started.

Applicant Data Import Feature Click on Browse for Files to browse for import files.

Applicant Data Import Feature Use “Add Files” to browse for import files on the desktop. User can add multiple files. The maximum file size limit per upload request is 12 MB. i.e. in one single upload, user can upload any number of files but the total size of the files should not exceed 12 MB.

Applicant Data Import Feature Click on “Upload” to uploaded the selected file(s).

Applicant Data Import Feature Click on “Manage Attachments” to upload attachments for the import file.

Applicant Data Import Feature The import file name for which the attachments will be mapped. The count of attachments uploaded for the import file. Click on “Browse for Files” to browse for attachments.

Applicant Data Import Feature Click on “Add Files” to browse for attachments on the desktop. Multiple files can be added.

Applicant Data Import Feature Click on “Upload” to upload the selected attachments. The upload size limit applies here as well.

Applicant Data Import Feature Upload success message, if the upload happens. Select file(s) below and click on DELETE to remove them. Uploaded the attachment. Click on DONE to confirm the upload.

Applicant Data Import Feature Upload failed message, if the upload fails. Clicking on View Details gives the reasons for which the upload failed.

Applicant Data Import Feature Upload failed reason.

Applicant Data Import Feature Count of attachments. Click on START IMPORT to start the import process. Click on SAVE AND EXIT to save the uploaded import files and the attachments. The import can be initiated later. Click on CANCEL to cancel all the changes made.

Applicant Data Import Feature Date when the file was uploaded. User who uploaded the file. Status of the Import. Possible actions on the import file. Start and End time of Import.

Applicant Data Import Feature Import Log File

New Career Center for Internal and External Candidates A career center is a website where job requisitions and other company-related information is available for internal and external applicants. ADP provides two default career centers: Internal career center where all the internal jobs are posted; and External career center where all external jobs are posted for external candidates only. The default career centers cannot be Deleted. Practitioners can create career centers or use the default career centers to post job requisitions for internal and external candidates. Internal and external candidates can use career centers to search, apply for, and share the jobs.

New Career Center for Internal and External Candidates To navigate to the Career Centers, follow the pathway below: Setup > HR & Talent > Recruitment > Career Center To create a new career center, click the Create Career Center button. Practitioners cannot create multiple internal career centers. Practitioners can create multiple external career centers (for example, for different departments in your organization, different countries, or different languages).

New Career Center for Internal and External Candidates Create Career Center wizard displays.

New Career Center for Internal and External Candidates One of the following layouts can be used to create the external and internal career centers. Allows you to add Company logo, branding images, welcome message, job postings, articles, videos, documents, and social networking links. Allows you to add minimal features such as large graphics, a few articles, and job postings. Allows you to add job postings and a company logo.

New Career Center for Internal and External Candidates Once you have completed all the three steps of the Create Career Center wizard, it is ready to be published. Pending screenshot

New Career Center for Internal and External Candidates After the career center/s are created and published, they are available on the Process > Talent > Requisitions page for posting jobs. Pending screenshot

How Job Seekers Can Use the External Career Center Job seekers can perform the following actions on the External Career Center: View, search, and apply to all open positions. Submit applications for the open positions. Edit or delete applications. Track their application status from submission to receiving offer letter. Share jobs on social media or via email. View company-related documents, articles, videos, and corporate links, and so forth.

How Job Seekers Can Use the External Career Center This image shows the view of the External Career Center for external Job seekers. Pending screenshot

How Internal Candidates Can Use the Internal Career Center Employees can now apply to job postings posted on the Internal Career Center. Employees can view the list of open positions on the Myself > Talent > Career Center page and can perform the following actions: View, search, and apply to all open positions. Submit applications for the open positions. When employees apply for job openings, their personal and professional details are prepopulated from ADP Workforce Now. Edit or delete applications. Track their application status from submission to receiving offer letter. Refer their friends or other employees to the open positions.

How Internal Candidates Can Use the Internal Career Center This image shows the view of the Internal Career Center for internal candidates. Pending screenshot

Creating Offer Letter Templates An Offer Letter template is a predefined letter that is used to create job offer letters for candidates. The template can include content such as the terms and conditions of employment and job information such as description, responsibilities, reporting structure, starting date, and so forth. In addition, you can also include compensation information, company policies, and other policies based on the employment type such as benefits, time off, and so forth.

Creating Offer Letter Templates Practitioners can now create Offer Letter Templates using the Create Template wizard following the pathway below: Setup > HR & Talent > Recruitment > Offer Letter Template. Click the Create Template button to create a new offer letter template. Alternatively, ADP provides a Sample Offer Letter Template - For employment in Canada Only, which can be customized as required. Pending screenshot

Creating Offer Letter Templates The image below shows the Sample offer letter template. Pending screenshot Note: After the templates are created, they are available within the Process mega menu for generating offer letters for candidates.

Creating Offer Letter Templates Apart from adding the content in the offer letter template, you can add fields as variable data. For example, if a field for [Start Date] is added, it is replaced by the Requisition Target Start Date (for example, “10/1/2014”) when the offer letter is created. Values in some of these fields are auto-populated from ADP validation tables. Values in the other fields must be entered by the practitioner. Field values can be overwritten or new fields can be added when you create the offer letter. Pending screenshot

Generating Offer Letters An offer letter is a document given to selected candidates and internal employees that contains terms and conditions of employment. Practitioners and managers can now generate offer letters from the Create Offer Letter wizard on the Process > Talent > Recruitment > Applicants > Offer Letter page. Pending screenshot

Generating Offer Letters When an application is in the Make Offer state, practitioners and managers can create an offer letter using an Offer Letter template and send it for approval if an approval workflow is set up. Pending screenshot

Generating Offer Letters After the approval, the offer letter is posted to the candidate’s profile page on the Internal and External Career Centers. Pending screenshot

Thank you