2015 Chesapeake Executive Council Planning Team Powerpoint Conference Call info: 1-866-299-3188 Conference Code: 267-5715 Online via Adobe Connect: https://epa.connectsolutions.com/comm EC PRIVATE/Briefing book page: http://www.chesapeakebay.net/ecbrief/2015_executive_council_briefing_book Planning Team Chair: Margaret Enloe 410-267-5740 menloe@chesapeakebay.net Planning Powerpoint

2015 Chesapeake Executive Council Public Meeting Page http://www Planning Powerpoint

Executive Council Meeting Planning Powerpoint Table of Contents Executive Council Planning Areas CBP Adv Com DC CBC MD PA VA EPA DE NY WV Planning Planning Meeting Schedule Logistics Location and Date EC Chair Invitations EC Member Confirmation Content Theme/Focus Areas Agenda Agenda - Annotated State of the Program Package Advisory Committee Reports Communications Media Plan Media Schedule/deadlines News Conference – staffing & Qs&As Execution Internal Website/Shared Directory Briefing Materials (bios) No pic Meeting Day Logistics – Staffing, Security Physical Layouts Pending Past Due Task Complete Executive Council Meeting Planning Powerpoint

Schedule of Meetings for 2015 Wednesday afternoons 3-4pm Starting April 8 April 22 May 6, 20, 27 June 3, 10, 17, 24 - July 1, 8, 15, 21(at 3pm) Executive Council Meeting Planning Powerpoint

Logistics - Formal Invitations Status 1st letters out MAY 15 by Gov. McAuliffe’s office **New letters sent June 23 Executive Council Meeting Planning Powerpoint

EC Member RSVP status Attendance Confirmed VA Terry McAuliffe, Governor (EC Chair) CBC L. Scott Lingamfelter (VA), CBC Chair DE Ed Kee, Sec. of Agriculture DC Muriel Bowser, Mayor EPA Gina McCarthy, Administrator MD Boyd Rutherford, Lieutenant Governor NY Jenny Zeng, Assoc. Dir for Fed. Policy, Gov’s DC offc PA John Quigley, Sec. DEP WV not attending Advisory Committees CAC Chair – Charlie Stek 3. STAC Chair – Kirk Havens LGAC Chair – Janine Burns Guests for luncheon USDA Kirk Hanlin, Asst. Chief, NRCS DOI Karen Hyun, Deputy Asst. Sec. for Fish, Wildlife & Parks

Execution - Briefing Materials Status What Due for PSC Due for EC Status / Response EC Member Bios n/a June 15 Planng Team membs LGAC Report July 2 Mary Gattis CAC Report Jessica Blackburn STAC Report Natalie Gardner State of the Program ?? M Enloe Agreement Mgt Strat Carin/Greg May 20, 2015 Executive Council Meeting Planning Powerpoint

Executive Council Meeting Planning Powerpoint EC Members Security Contact Public Affairs Contact +1 (at lunch) Notes (Dietary restrict?) CBC – L. Scott Lingamfelter Chair n/a Jennifer Donnelly, jdonnelly@chesbay.us Ann Swanson, Executive Director of CBC, aswanson@chesbay.us; Cell: 410-507-0857 None DC – Muriel Bowser– Mayor Lt Angela Cousins 202-497- 1506 Julie Christian, PIO – 202-450-7878 (cell) Tommy Wells, Director, DDOE none DE – Ed Kee, Sec. of Agriculture Carol Anders Riggs David Small, Sec. DNREC EPA – Gina McCarthy, Admin Chris M. Cobbs - Deputy for Advance, Offc of EPA Admin. 202-564-2101 C: 202-527-2854  cobbs.chris@epa.gov Jennifer Colaizzi, Colaizzi.Jennifer@epa.gov Shawn Garvin – Region 3, Admin. MD – Boyd Rutherford, Lt. Gov. Lt Jeff Ferriera, 443-336-3146 Jeffrey.Ferreira@Maryland.gov, Kristen Peterson, 410-260-8002 Kristen.Peterson@Maryland.gov, Mark Belton, Secretary, MD DNR Ben Grumbles, Secretary, MDE NY – Jenny Zeng, DC off Ben Sears PA – John Quigley, Sec. DEP Amanda Wittman awitman@pa.gov Russ Redding, Sec. of Agriculture VA – Terry McAuliffe, Gov (CHAIR) Sgt Cesare Tiano Cesare.tiano@governor.Virgini a.gov Sr Trooper Jon Dudley jon.Dudley@governor.Virginia.g ov Brian Coy, Offc of Gov. McAuliffe 804-887-9147 Brian.Coy@governor.virginia.gov Molly Ward – VA Secretary of Natural Resources cell: 757-771-2211 Secretary Ward prefers protein & veg – salads over sandwiches WV – Earl Ray Tomblin, Gov. USDA – Kirk Hanlin, Asst Chief, NRCS Tim Garcia, NRCS, Timothy.Garcia@md.usda.gov DOI – Karen Hyun, Dep. Asst Sec Fish, W’life & Parks Executive Council Meeting Planning Powerpoint

Logistics – Location U.S. National Arboretum Status Use entry at 2400 R St., NE (this address for GPS) Official address: 1305 New York Ave, N.E. Washington, DC Main entrance/parking for EC

Entry & Lobby area, gardens September 17, 2018

Private Luncheon room Staging room (and extra for pvcy) Public Mtg/Press Event room

Visitors Center layout Parking General Entrance EC Lunch Arboretum Offices Restrooms Visitors Center Lobby Circle drive for EC drop off Patio Entrance kitchen Visitors Center layout Pub Mtg / Press conf. Executive Council Meeting Planning Powerpoint

Logistics / Set up Notes: Lunch DE +1 LGAC CAC STAC NY DE DOI USDA 2x4’ table, 4 ch Corbin, DiPasquale Bisland, Enloe Lunch DE +1 LGAC CAC STAC Notes: ARBORETUM TO SUPPLY Main table set up Seating for 20 10 2x6’ tables 20 chairs 2 2x4’ side tables Coffee – everything Use of kitchen for meal prep CBP TO SUPPLY Linens for tables (rented) Place settings (napkins, plates, glasses, utensils) Nameplates Food (catered) Beverages (aside from coffee) OTHER - No a/v in this room required Lunch will be on table when members arrive PROPOSED MENU - Herb roasted Chicken Salad - w/ Greenhouse Salad – locally sourced   - Asstd cookies (Choc chip, Oatmeal Raisin) - Drinks (water, lemonade, Iced tea) DE USDA PA +1 PA DC +1 DC NY DOI CBC +1 CBC MD MD +1 MD +2 coffee EPA +1 EPA VA VA+1 Entry Drinks, 2x4’ windows Exit to patio for photo Contact: Lori Mackey Mackey.lori@epa.gov 410-267-5715 © 443-223-5708

No chairs; t.v. media section Logistics / Set up Public session & News Conference Screen Podium & mic, logo NOTES ARBORETUM TO PROVIDE 2 Podiums Electricity Screen & Projector 70 Chairs for guests Head table set up 4 6ft tables 10 chairs Water pitchers & glasses (10) Press table (in lobby) 2 talbes in room for materials CBP TO PROVIDE Nameplates Gavel/strike plate Flags (except USDA & USA) Logo Linens Glasses for water Laptop Projector (backup) Easels (6) Audio (rented) Sound system Table mics Podium mic Audience mic Mult box Tech on site for day Flags Door DE PA 35 Chairs MS Posters on Easels (5) GIT Chairs DC MD ~28 Chairs Press Aisle VA EPA CBC tables w/ 3 chairs 2 – mics each and water No chairs; t.v. media section +1s & AC Chairs USDA DOI Flags Contact: Lori Mackey Mackey.lori@epa.gov 410-267-5715 © 443-223-5708 Table for materials Entry Entry FOR EC ONLY

Content - Theme/Focus Areas Status Due Date: Watershed Agreement Management Strategies Abundant Life & Vital Habitats Clean water Climate change Conserved lands Engaged communities May 20, 2015 Executive Council Meeting Planning Powerpoint

Executive Council Meeting Planning Powerpoint Content Agenda Status At a Glance Advisory Committees meet with EC Chair – in Advance of EC Meeting ------------------------------------- 10:45a.m. EC Members Arrive 11-12:15 Private Lunch (EC membs. & +1s; & AC Chairs) 12:15-1:15 Public Session with Press Conference   May 20, 2015 Executive Council Meeting Planning Powerpoint

Private Lunch - discussion Status Private Lunch - discussion Topic Pvt Lunch Lead PUBLIC MTG - Comments Riparian Forest Buffers Sec. Quigley (PA) Livestock Stream Exclusion Delegate Lingamfelter (CBC) Rivers of Chesapeake Gov. McAuliffe (VA, Chair) Gov. McAuliffe (VA, Chair) Financing Restoration Lt. Gov. Rutherford (MD) Advisory Committees - discussion n/a

Meeting Agenda - detail Status Note: Advisory Committees will meet w/ EC Chair & other EC members independently of this mtg ------------------------------------- 10:45 EC members arriving 11-12:15 Private Lunch (EC membs. & +1s; & AC Chairs) 11-12 Discussion – Topics (15min AC issues/45mins other) 12-12:05 Briefing for press event – Margaret 12:05-12:15 Group photo & Transition to Press Conference 12:15-1:15 Public Session & Press Conference 12:15-12:17 Welcome to Arboretum – Director, Dr. Richard Olsen 12:17-12:22 EC Welcome, Purpose – EC Chair 12:22-12:37 State of the Program and Presentation of MSs – CBP Director 12:37-12:50 EC member discussion/remarks on private lunch actions 12:50-12:55 Closing remarks/open Press Conf. – EC Chair 12:55-1:15 EC Panel for media Q&A  

MS Presentation box

Communications - Planning Contact: Margaret Enloe 410-267-5740, menloe@chesapeakebay.net Messaging Key messaging will focus on the Watershed Agreement’s goals, supporting Management Strategies, and next steps (Workplans) Products All will support key messaging; all will be posted on EC briefing book webpage Hard copy - Media Kit, Media Advisory & News Release, Backgrounder Online – EC Meeting public page, News post, News Release, Management Strategies Partner Review: Communications Wkgrp, Partner Leads CBP Comm Wkgp members and partner leads (connected to EC planning) will review all media materials and plans in order to: Gain the expert advice of multiple communications professionals; and, Ensure that the full partnership is represented therein. Executive Council Meeting Planning Powerpoint

Communications - Schedule Tue, July 7 Posting to CBP website homepage Thu, July 9 Advance notice to select Media Fri, July 10 ALL BRIEFING BOOK MATERIALS FINAL / POSTED Mon, July 13 CBP Media Advisory sent Draft Media Release out for review (Planning Team, Comm Wkgp) Tue, July 14 (11am) Planning Team & Security Site Visit/Walk Through Thu, July 16 CBP Bay Brief distributed with EC info Tue., July 21 Reminder to media Final comments on media release due by NOON Wed., July 22 Logistics team – advance set up Wed, July 22 Deadline: media to confirm attendance Event day EC Meeting – staff/volunteers on site by 8:30a.m. Set up complete by 9:45am Notes on Handling of Media: Media check-in: Required. There will be a check-in table at a convenient location TBD. Press Conference: Media should use the microphone when asking questions and identify themselves and their news organization during the news conference. Interviews with EC members: Requests to interview specific EC members will be referred to the partner’s communications lead and take place after the news conference concludes.

Communications - Messaging Messages: Collaborative nature of Watershed Agreement & Management Strategies Signing on by headwater states & what that means The importance of public input in the development of the MS’s Next steps: Workplans & importance of continued public involvement Used in: CBP Advisory CBP News Release CBP News post Pitches to media State of program presentation/materials Executive Council Meeting Planning Powerpoint

Communications – Media outreach CBP Media Contacts/Outlets Advisory & E-versions of Media Kit to: 400 outlets on CBP’s comprehensive list of media in the watershed. Media Advisory – July 13 (formal) There will be 3 advance notices to media announcing the EC Meeting. July 9 – Pitch to select reporters w/ history of engagement w/ CBP 8-10 select pitches/phone calls to: The Associated Press, The Richmond Times-Dispatch, Virginian Pilot, The Daily Press in Norfolk, The Washington Post, The Baltimore Sun, The Capital in Annapolis, DC radio stations. July 13 - Formal media advisory sent via email to all media contacts; will include listing of public figures participating in EC and details on public meeting/press event. RSVP will be requested. July 20 – reminder via email News Release & News post – July 23 – approx. 12:30 Executive Council Meeting Planning Powerpoint

2012 Executive Council Meeting Planning Powerpoint New York Ave Bladensburg Rd 24th Street NE Parking R Street Entrance gate Big Sign – “Arboretum” September 17, 2018 2012 Executive Council Meeting Planning Powerpoint Visitor Center

Executive Council Meeting Planning Powerpoint Hotels near Arboretum Fairfield Inn & Suites Washington, DC/New York Avenue 2305 New York Ave NE, Washington (800) 228-2800 ‎ · marriott.com Holiday Inn Express Hotel & Suites Washington DC 1917 Bladensburg Rd NE, Washington (202) 266-9000 ‎ · hiexpress.com Days Inn Washington DC/Gateway 2700 New York Ave NE, Washington (202) 832-5800 ‎ · daysinn.com Courtyard by Marriott, Washington, DC/U.S. Capitol 1325 2nd Street NE, Washington (202) 898-4000 - marriott.com‎ Executive Council Meeting Planning Powerpoint