Welcome To Honda Online Booking

INDEX INSTRUCTIONS HMA HOT Guideline 3 Approval Process 4 - 8 Log in to HOT 9 -11 Changing Password 12 Billing Information 13 Personal Information 14 -15 Travel Preferences 16 -17 Membership Numbers 18 -23 Booking a trip 24 -47 TIPS Searching for a specific hotel 49 -51 Adding a second hotel to a reservation 52 -53 Removing a hotel/car from a reservation 54 -57 Selecting a seat on your flight 58 -60 Saving an incomplete reservation 61 -62 Finding past trips/saved unfinished trips 63 -64 Checking trip status after purchase 65 -67

THERE IS A LARGE COST SAVINGS FOR HMA WHEN YOU USE HOT HMA “HOT” GUIDELINES FOR ANY CHANGES ON TRIPS BOOKED THROUGH HONDA ONLINE TRAVEL, PLEASE CALL 877-407-2271 - For Domestic and Canada Flights Only (does not include Mexico or Japan) - Fights should originate from The Birmingham Airport only. - Trips have to be booked 3days in advance - Only Honda preferred carriers and lower fares will be accessible - Travel arrangers will receive e-mails on every travel, to update the Tracking Travel Spreadsheet - Onsite agents will be available to assist with “HOT” inquiries - Travel Emergency numbers will be accessible in the online system THERE IS A LARGE COST SAVINGS FOR HMA WHEN YOU USE HOT HELP US IMPROVE HOT WITH YOUR FEEDBACK AND IDEAS THROUGH YOUR TRAVEL PLANNER

Double Click Into The Travel Request Database Then Click On The Trip Request Button Clicking into the Travel Request Database will take you to this View

In The Parenthesis Below “Travel Detail” Type Out The Purpose Of Your Travel. You Are Required To State The Purpose Of Your Trip For Online booking you will type the Purpose of your Trip using the Three Ws. Why you are going on the Business Trip. When you are leaving for the Business Trip. Where you will be going for the Business Trip. EXAMPLE: “I will be attending the NA Travel Quarterly Meeting in HAM on 02/14/05 and will return on 02/15/05.” PLEASE ATTACH A COMPLETE TRIP REQUEST FORM IF YOUR DEPARTMENT REQUIRES YOU TO DO SO.

APPROVAL PROCESS GUIDELINES The First Approver is your Department Manager The Second Approver is your Division Manager The Processor is The Traveler All Business Trips Have To Go Through The Approval Process For Audit Purposes And Proper Reimbursement. Trips May Include: Flight, Car Rental And Hotel Reservations Rental Car Only Hotel Reservation Only

To Add Approvers Names And Processor Name For Your Trip: FIRST APPROVER Click on the Button To The Right Of ‘First Approver” And A List Will Appear. Type In The Last Name Of Your Department Manager Then Click OK There Will Be A Drop Down List With Different Names Select Your Department Manager’s Name And Click OK Your Managers E-Mail Address Will Appear Next To The First Approver Button REPEAT THE SAME STEPS FOR: Second Approver and Processor TO SUBMIT FOR APPROVAL: Click The “SUBMIT” Button At The Top Left Of Your Screen.

YOU HAVE NOW SUCCESSFULLY COMPLETED THE APPROVAL PROCESS!!! APPROVAL NUMBER If Your Trip is approved by both Approvers, The Traveler Will Then Receive An E-mail With A Link Attached. Click The Link To View Your Approval Number. Example: CM####### This Approval Number is your key that will allow you to then book your trip in the Online Travel Booking System. APPROVAL NUMBER YOU HAVE NOW SUCCESSFULLY COMPLETED THE APPROVAL PROCESS!!!

https://worldtravel-east.com/honda WRITE DOWN YOUR APPROVAL NUMBER ON A PIECE OF PAPER AND ACCESS THE INTERNET. YOU WILL NEED IT DURING THE BOOKING PROCESS. YOU ARE NOW READY TO BOOK YOUR TRIP. LOG ON TO: https://worldtravel-east.com/honda

Web site: https://worldtravel-east.com/honda Please call Jeannie at Ext 5022 or Catherine at Ext 3149 if you need help with your password Hma (Associate Number) Birmingham will always be your Default City This section will allow you to go directly to booking and log in at the same time. It is only recommended to complete this section only if your profile is completely updated If logging in for the first time, please type “Honda” if not please type in your password Type in the City you will be traveling to You can use the scroll buttons to select the Date and Time or you can just type it in the format shown Make sure these fields are completed and hit the login and continue button

Before booking any trip, please make sure your profile is updated To update your profile before booking your trip, click on profile. If your profile is updated you can proceed with your booking arrangements. Click on go and skip to slide 24 to booking instructions

Please create your own personal password and save Please create your own personal password and save. Remember to write it down somewhere. Your account will lock you out if you try to key an invalid password more than three times. Please call Jeannie at Ext 5022 or Catherine at Ext 3149 if you need help with your password

If you only have one, please call Jeannie at Ext. 5022. Please Note that you should have two credit cards showing in your Billing Profile. If you only have one, please call Jeannie at Ext. 5022. DO NOT ATTEMPT TO PUT IN ANY OF YOUR OWN CREDIT CARDS !!

All fields with the RED asterisks must be completed Your e-mail address should be the Primary E-Mail Address so you can receive your invoice after your trip is ticketed

Please update your travel planner’s e-mail address, so they can receive an invoice also. This will enable them to update the traveler tracking spreadsheet for tracking purposes. Emergency Number is very important so we can reach you in case of any emergency (i.e., 9/11, weather, power outage, etc.). Emergency contact name is your direct supervisor. Put in your cell number first, then your supervisor’s number second. Make sure HR has you updated personal emergency contact number on file i.e. spouse, parent, etc, incase we need to contact them too.

HMA Travel Policy requires associates to book economy HMA Travel Policy requires associates to book economy. If you have skyline miles, please call the airline to get an upgrade. HMA “HOT” requires Birmingham to be your DEFAULT ORIGIN CITY.

This allows you to key in your car and hotel preferences This allows you to key in your car and hotel preferences. Please follow Policy.

Make sure you save every time you update your profile

TO BOOK A TRIP, PLEASE CLICK ONTO THE AIR BUTTON ABOVE

Birmingham will always be your Default City Type in the name of the destination city. You can use the scroll buttons to select the date and time or you can just type it in the format shown. If the trip is air only, please click into the box. If you need a rental car and/or a hotel hit the SEARCH button

If you need a Rental Car, click YES.

Click YES for Hotel

You will see this screen every time you submit an inquiry You will see this screen every time you submit an inquiry. Please allow for the website to search all available options for your trip.

HOT will provide a suggested itinerary that shows the Lowest Cost Fare for the trip. These options may be limited. For more flight selections, click on VIEW FLIGHT SCHEDULES.

Here “View Flight Schedules” reveals more flight options with different times. These are the outbound flights and if you continue scrolling you will see the inbound flights

Select the Flight that best fit your time by clicking into the button to the left of the flight number. There are very light lines separating flights. Please BE SURE you are selecting the correct flight.

These are your Inbound options from Columbus to Birmingham

Select your inbound flight Select your inbound flight. Please Note: YOU MUST FLY THE SAME AIRLINE AS YOUR OUTBOUND FLIGHT.

Once you select your Flights, click on PRICE OPTION

This will give you a complete flight schedule This will give you a complete flight schedule. Verify and if correct, click on Select. If not correct click on PRICE OPTION and make the necessary changes.

Always select HERTZ rental if available. If not available select AVIS. Honda has insurance with Hertz. Associates should always reject insurance when renting with Hertz.

Select the Hotel convenient to your area of travel Please Note that the most economical hotel will appear first on the list. Please note that you are required to be economical while on business travel. Reports will show anytime a lower rate was available and was not booked. Select the Hotel convenient to your area of travel

All hotels listed meet Honda’s standards. Please Note that the most economical rooms will appear first on the list. Please note that you are required to be economical. Reports will show anytime a lower rate was not selected.

Room Rates increase down the list Select the type of room that fits your preference. Amenities that increase the cost, or are not a basic requirement are not reimbursed by Honda. Please refer to the travel policy Room Rates increase down the list

At this time a complete itinerary will be generated showing your Outbound Flights (BHM-CMH), Rental Car, Hotel, Inbound Flights (CMH-BHM) and Cost. OUTBOUND FLIGHTS (BHM – CMH) CAR RENTAL

HOTEL INFORMATION INBOUND FLIGHTS (CMH – BHM) If your department requires further approval before purchasing the trip, please click RESERVE ITINERARY until you receive approval. This trip must be purchased within 24 hours. Please Double Check your itinerary and if everything is OK, click PURCHASE NOW

If PURCHASE NOW was selected, this screen will repeat itself to give you an opportunity to make necessary changes. If no changes are necessary, click PURCHASE NOW .

YOU CANNOT USE HOT BEFORE GETTING AN APPROVAL NUMBER This prompt will show up anytime you have had a chance to pick a lower rate and you did not. Select your reason. Get your Approval Number from the Trip Request Database. This number should have been generated when your trip went through the regular approval process. YOU CANNOT USE HOT BEFORE GETTING AN APPROVAL NUMBER Click CONTINUE Approval Number All the above fields are required to be completed before PURCHASING a trip

This number will show up only if you have updated your profile This number will show up only if you have updated your profile. Please include your EXT. number for contact information. Click Continue

Please call 877- 407- 2217 for any Honda Online Travel changes. Please avoid any unnecessary changes. HMA gets charged a penalty airline fee, a ticket reissue fee and the difference in ticket fare every time a change is made. The on-site agent can assist with any online questions, but cannot make any changes to a trip booked through “HOT”. Please call 877- 407- 2217 for any Honda Online Travel changes.

You can e-mail anyone your itinerary by clicking on E-mail Please name your trip for future reference. For example, CITY and DATE of travel. Click CHANGE NAME to save.

Put in the e-mail address of the person you want to receive the itinerary. You can also courtesy copy anyone else and add comments in the comment section.

You will receive an invoice in your e-mail once your trip is ticketed. Take a copy of your itinerary/invoice with you for airport check in If you frequently travel to the this destination, you can save this trip as a template

Honda Online Booking Tips

IF THE HOTEL YOU WANT IS NOT IN THE LIST, YOU CAN MODIFY YOUR SEARCH Click on MODIFY REQUEST

This screen will allow you to specify your search either by airport/city, address/zip or custom location

Enter the hotel address you are searching for and click search The list that pulls up will show hotels within 20 miles radius of the location specified. A hotel will not pull up if it is sold out or is not Honda approved.

To add a second hotel to your itinerary i. e To add a second hotel to your itinerary i.e. on your last day of travel, you want to stay at a hotel closer to the airport; Click Add Hotel button

Put in the dates you would like to check in and check out from hotel Put in the address of the hotel and search

This button will allow you to view more options in case you want to change what you already have in your itinerary You can remove your car by clicking on this button especially if you find out that the person you are traveling with has reserved a car already.

Click OK to remove the rental car from your itinerary. If you click on the remove button next to the rental car, a prompt will pop up to ask for confirmation Click OK to remove the rental car from your itinerary.

Your Car Rental will not appear in your itinerary once you remove it Your Car Rental will not appear in your itinerary once you remove it. Repeat the same process for Hotel if needed.

Hotel Information will allow you to view more information on the hotel, For example, directions, cancellation policy and room information. etc.

To select a seat on your flight, click the Seat Map button

Click on the seat you prefer HOT allows you to see seats occupied by other Honda travelers. You may hide yourself on seat maps by turning this feature off in your Profile under Travel Preferences The legend will help you understand the seating assignments on a flight

The seat number will be selected Make sure you save your seat assignment and repeat the same process for your Inbound flights The seat number will be selected

You can save your unfinished trip at any time by clicking on save research

Assign your trip a title i.e. Destination and Date

To find your saved trip or templates, click on TRIPS & TEMPLATES

Click on view and you will see your itinerary or your past trips that you have saved

This will show if your trip has been Ticketed or Not Yet Ticketed A ticket number will be generated when trip is ticketed. This number will appear below the Trip Locator

You can also go to TRIPS&TEMPLATES. Look for the name of the trip. If you reserved your itinerary the status will show as RESEARCH If you purchased your itinerary the status will show if it already PURCHASED or PENDING

For password assistance, please call: Jeannie Parmer at Ext 5022 Catherine Muriithi at Ext 3149 For any other question, please contact your department travel planner or call 877-407-2271 THANK YOU FOR BOOKING WITH HOT.