Microphone Setup Options Scott Tamashiro Region 6 Treasurer tamashiro@ieee.org Region 6 NW/CE – San Jose Fall 2015 9/17/2018

Speaker Release Form

Recording Warning Notice NOTICE: Because of Chapter Meeting Recording your comments and questions may be recorded.

Recording Warning Notice NOTICE: Video and audio recording in progress.

Many paths to success… many paths to failure Unless you are using your own laptop, in a familiar room, and know how to use and setup Camtasia, and don’t need speakers, there could still be a piece missing from doing the job 9/17/2018

Equipment: Laptop/Computer PC or Mac Comp Type [C1]: Headphone/Mic combined jack (1) 2+ accessible USB ports Comp Type [C2]: Headphone AND Mic jacks (2) 1+ accessible USB port 9/17/2018

Equipment: Wireless Microphone Receiver Set Wireless Microphone Receiver Set [WMR] Mono, not Stereo If using multiple WMRs, make sure frequencies are different for each mic Contains Power Cord Large plug so make sure there is room to plug in Headset & Lapel Lavalier Mic [LM] Handheld Mic [HM] Cable: ¼” Male to ¼” Male [4M4M] Transmitter/Receiver [TR] TR Front TR Back 9/17/2018

Equipment: Y Cable Splitters Output from TR to Computer AND Speakers ¼” Male to Dual XLR Female [4MXFXF] ¼” Male to Dual ¼” Female [4M4F4F] 9/17/2018

Equipment: Adapters ¼” Female to 1/8” Male [4F8M] XLR Female to ¼” Male [XF4M] XLR Male to ¼” Male [XM4M] XLR Male to ¼” Female [XM4F] 9/17/2018

Equipment: USB Drives USB Headset and Microphone Output [HM] Only one jack on computer Newer laptops (especially ultra thin) use microphone array instead of jack May not be necessary if you know how to configure only jack to be a mic input only USB Low Profile 16GB Stick [16GB] Low Profile so it can fit in tight spaces (close USB ports) and less likely to knock USB out of port by accident Loaded with Portable Camtasia Relay for PC and Mac Nothing to install on Computer Can use presenter’s laptop with permission 16GB is approx. 24 hours video 9/17/2018

Connection Flow Chart – Bare Bones Use computer’s microphone array (internal mic) Need to minimize outside noise (not as good noise cancellation) Need to keep your head in same position when speaking If using installed version of Camtasia Relay (not Portable version), 16GB USB is not needed OR

Connection Flow Chart – Ideal (No Speaker Needed) XLR Male to Speaker ¼” Male to Speaker 9/17/2018

Connection Flow Chart – Ideal (No Speaker Needed) (Sources) Provided in WMR Set XLR Male to Speaker Provided by Region/User Provided by User ¼” Male to Speaker 9/17/2018

Connection Flow Chart – Using WMR Mics (XLR Out) No Speaker OR Mic A XLR Female to Speaker AND Mic B XLR Female to Speaker 9/17/2018

Connection Flow Chart – Using WMR Mics (XLR Out) (Sources) No Speaker OR Mic A XLR Female to Speaker AND Provided in WMR Set Provided by Region/User Mic B XLR Female to Speaker Provided by User Provided by Venue/User 9/17/2018

Connection Flow Chart – Using WMR Mics (Phono Out) No Speaker OR OR XLR Male to Speaker ¼” Male to Speaker 9/17/2018

Connection Flow Chart – Using WMR Mics (Phono Out) (Sources) No Speaker OR OR Provided in WMR Set XLR Male to Speaker Provided by Region/User Provided by User ¼” Male to Speaker Provided by Venue/User 9/17/2018

Connection Flow Chart – Using House Sound House Sound to XLR Male OR House Sound to XLR Female OR House Sound to ¼” Male 9/17/2018

Connection Flow Chart – Using House Sound (Sources) House Sound to XLR Male OR House Sound to XLR Female OR House Sound to ¼” Male Provided by Region/User Provided by User Provided by Venue/User 9/17/2018

ADDITIONAL INFO 9/17/2018

Credit Where Credit is Due 9/17/2018 Credit Where Credit is Due This material is collated from John Walz, Ron Dennison, Joe Wei, Scott Tamashiro, Avery Lu and many others

Outline Purpose, Goal - Coughlin Benefits, Value Big Picture: Chapter Technical Meetings Big Picture: Technology How connect & record audio How make video recordings Optional Post-editing Q&A, demos ➔ Commitment

2. Purpose, Goal

Goal Demonstrate an opportunity to create a new class of Intellectual Property (IP) that benefits members. Shows methods for capturing IEEE local Chapter technical meeting presentations and Provides a way for these recorded presentations to be stored and accessed by IEEE members Recordings will be a video of the presentation combined with the voice of the presenter. Recordings are accessed for free by IEEE members, are searchable based upon metadata and allow viewer comment and ranking Non-members would pay to get access—value of IEEE membership—pays for program and surplus to participating chapters 12-CRS-0106 REVISED 5 FEB 2013 08/12/14

Current Barriers Some Sections / Chapter geography limit high attendance at Technical Meetings Members who miss the Technical meeting, never have another viewing opportunity Technical meeting slides are mostly not archived on Sections / Chapter websites Call for Lecturers do not offer ongoing publicity / visibility of their talk Sponsoring Societies focus is on peer review articles for Xplore, and not on Technical Meeting recording & archive 12-CRS-0106 REVISED 5 FEB 2013 08/12/14

IEEE NEW INITIATIVE: SEED GRANT PROPOSAL Proposed New Initiative Initiative Name Chapter Technical Meeting Recording & Distribution Initiative Number To be assigned upon submission Date Submitted 8-June-2014 Initiative Leader Contact Tom Coughlin, Region 6 Director Elect Alternate Contacts John Walz, Division 8 Director-Elect Contacts E-Mail Addresses tom@tomcoughlin.com, j.walz@computer.org Phone/Extension 408-202-5098, 630-961-3222 Organizational Unit Sponsor(s) MGA Region 6 and Computer Society Abstract (not to exceed 100 words) Provide a description of the proposed initiative to be funded by a one year seed grant. An Opportunity to Create A New Class of IP that Benefits Members: Capturing IEEE local section chapter technical meeting presentations and providing a way for these recorded presentations to be stored and accesses by IEEE Members.  These recordings will be a video of the presentation combined with the voice of the presenter. This IP will provide membership value, increase MGA/TAB technical assets, and attract funding for improved Chapter program

Learning Lab Purpose - Tool Demo as part of a process Demo a capability How to use it Help audience understand how easy it is to use How volunteers can incorporate in a meeting when they return to their units Engage the audience Ask if they used the product and/or process Identify issues users may have experienced 12-CRS-0106 REVISED 5 FEB 2013 08/12/14

3. Benefits, Value

Technical meetings provide value Technical meeting is an important product and service to both Section, Chapter, and Society members Provide membership value in terms of education and networking Attracts new and retains members Attractive to Industry Professionals Show the vitality of the Section/Chapter leadership Section & Chapter leaders are motivated to select the best fit lecturer for their local membership Builds IEEE Brand locally Industry Practitioners especially values Chapter Technical Meetings 12-CRS-0106 REVISED 5 FEB 2013 08/12/14 30

Value for stakeholders Local Chapter, Section, and Region members Never miss a technical meeting Society’s related technical communities Global access to talk abstract, speaker bio, pdf slides, and Camtasia video file IEEE members involved in continuing education Membership value searchable metadata Non-IEEE members consumers of IEEE store realize the advantages of joining IEEE/Society 12-CRS-0106 REVISED 5 FEB 2013 08/12/14

Global access from Section/Chapter & sponsoring Society websites Chapters and their Societies could build up Technical Meeting IP along with searchable metadata IP offering: abstract, pdf slides, speaker bio, and Camtasia video stream and downloadable file Membership value 12-CRS-0106 REVISED 5 FEB 2013 08/12/14

4. Big Picture: Chapter Technical Meetings

Technical Meeting Time Line Section / Chapter Program select local interesting topic Call for Lecturers on this topic Lecturer submission Author Name, photo, bio, title, keywords, description, willingness to release IP, availability dates Acceptance with date; Author signed release form Technical Meeting announcement Technical Meeting Get speaker release signed and post recording notice Presentation laptop load & install, configuration test Record live presentation, Q&A Recording preview, submission, & distribute Post editing option Social networking 12-CRS-0106 REVISED 5 FEB 2013 08/12/14

5. Big Picture: Technology

Many ways to Record Meetings We have evaluated various client based product and found Camtasia to provide good performance/stability Camtasia can be single computer license or a shared license (shared licenses save costs) Don’t need to have Internet access during talk to use Camtasia If you have internet access during the talk you can provide streaming and recording with products such as Google Hangouts Our goal is a recorded MP4 video with the presentation and voice of the presenter (with all metadata)

Big picture

6. How connect & record audio Note that the example shown is for a Windows based computer. Mac computer setup will be different.

Audience/Audio Basics For small venues (~20-30 people or less) House Audio is Not Required BUT may be used if available Use of the built-in laptop microphone is not recommended The recommended wireless microphone system supports all presenter styles Podium/fixed Lavaliere Headset Set up wireless mic’s and receiver in accordance with system manual Recommend headset mic for presenter and handheld for audience

Connection to PC and Mixer Use of balanced cables is only necessary with very long cable runs or when the audio cable is run alongside ac power cables

CASE 1 - No house audio (small group) Hookup to Camtasia PC Only

CASE 2 - Using House audio With access to mixer

CASE 3 - Using House audio WITHOUT access to mixer

Microphone and Recording Basics Distance/Position is everything! Each Microphone has different/unique requirements Handheld dynamic microphone 4” ~45 degrees out of plane

Lavaliere (midline as close to throat as possible)

Headset - corner of mouth, flat/front of transducer facing and parallel to face

Putting it all together Make a short test recording Check level, clarity 5 volume/gain controls Avoid highest gains due to potential distortion Troubleshooting

7. How make video recordings and submit to Chapter Recording Website Download and install software on presentation laptop Acquire Speaker signed release Post recording notice to attendees Make a Video Recording (12 steps) Submit recording for encoding on server Receive email with recording URL link Upload to Chapter Recording Web site with metadata

Chapter Meeting Metadata (to Upload to Chapter Recording Website) Metadata makes it easy to find videos on the chapter recording web site Metadata to capture Talk Title Talk Abstract Speaker Biography Date of Talk IEEE Section IEEE Section Chapter (if applicable)

Login for software install Scott Tamashiro reddog1

Camtasia Relay Portable Software Download to USB Stick 51

Make a Video Recording Launch TechSmith Relay Recorder. Log in with your username and password. Click the Audio button and select an audio device in the Select Audio Device dialog. Select Record System Audio to include the sound you hear from your speakers in the recording. Click to edit Author(s) 12-CRS-0106 REVISED 5 FEB 2013 08/12/14

Make a Video Recording (2/5) Select which display to record if using a projector displaying a different screen or multiple displays. Click to edit Author(s) 12-CRS-0106 REVISED 5 FEB 2013 08/12/14

Make a Video Recording (3/5) Click the Camera button to select a camera to record along with your presentation. This camera is displayed in the lower right corner of your presentation in a picture-in-picture format (optional) Enter a presentation title and description. Click to edit Author(s) 12-CRS-0106 REVISED 5 FEB 2013 08/12/14

Make a Video Recording (4/5) Make a test recording to verify that you are recording from the correct display, camera, and audio device. Click the Record button. The recorder is minimized to the system tray. Give your presentation. TechSmith Relay Recorder records everything on your screen, selected camera, and the selected audio device. Stop the recording using the icon in the system tray. Click to edit Author(s) 12-CRS-0106 REVISED 5 FEB 2013 08/12/14

Make a Video Recording (5/5) If needed, click Trimming to set trim points to cut out extra video at the beginning and end of the presentation. Click the Submit button. If you are connected to the Internet, the presentation starts uploading to the TechSmith Relay website. If you are not connected to the Internet, the recording automatically starts uploading when you connect to the Internet. You do not receive notice when your presentation begins uploading. Check the Status of Your Presentation on the TechSmith Relay website. Click to edit Author(s) 12-CRS-0106 REVISED 5 FEB 2013 08/12/14

Preview and Submit the Recording 11. After you finish recording your presentation, it opens in the TechSmith Relay Review window. Preview your recording. If you did not do so prior to recording, log in and enter a title and description. If you need to, trim the beginning and end of the recording.

11b. Trim, not Discard

12. Camtasia Relay Recording Upload

13. Presentation Published on server Click to edit Author(s) 12-CRS-0106 REVISED 5 FEB 2013 08/12/14

Upload to Chapter Recording Website We are putting this website together now Should be beta site ready in June 2015 This will allow direct video and metadata upload Until then please send video presentation and metadata to Xun Luo at: xun.luo@ieee.org We will open access to viewing recordings as well as uploading new content starting in June 2015

Chapter Recording Website

Chapter Recording Website

Camtasia Demo Make a great recording: Select, Start, Pause http://www.screencast.com/t/1zj7SE7j8RjE (6:52) 12-CRS-0106 REVISED 5 FEB 2013 08/12/14

8. Lab experiences Install & run Audio connection Make a Test Recording Make a short Recording, whose title has your emailPreview the Recording Submit the Recording

9. Optional Post-editing Common recording pitfalls that may need post editing Undesired pause-and-resume transitions Due to technical churns, multiple sessions (e.g. a 3-hour long tutorial) Unbalanced recording volume levels due to moving of microphone positions Two case studies San Diego section put online https://www.youtube.com/watch?v=CLQHyiXxOZQ long tutorial that has session breaks recorded https://www.youtube.com/watch?v=QyYqsOBG6ZU Unbalanced recording volume levels * Search for “IEEE San Diego” on YouTube to see all of our pilot recordings 50

9. Optional Post-editing Post editing is also useful for Branding/opening trailer Close capturing and other textual materials Side-by-side or picture-in-picture video E.g. with presentation slides, web pages, annotations 51

9. Optional Post-editing Post editing can be helped by volunteers R6 SWA has a team helping piloting efforts Xun Luo, Rachael Huang from San Diego We would like to bring more volunteers on board to this chapter-help-chapter volunteering work Video editing training will be provided Work as a team on rotational or collaborative basis If interested, please sign up with the training session champions Or email xun.luo@ieee.org 52

10. Q&A ➔ Commitment Commitment Audio purchase Train Chapter officers Request Software License Software downloads on Chapter and Speakers’ laptops Manage Chapter recordings Publicize Chapter recordings Share best practices & best presenters

BACKUP 9/17/2018

XLR female to ¼ Male XLR male to ¼ Male

Y Cable ¼ Male to Dual ¼ Female Y Cable ¼ male to Dual XLR Female