BSC-144 Summer Camp: Registration to Check-In Revised 17 September 2018

Topics Login to scoutingevent.com Confirming Attendees Making Payments Adding names to your roster Add merit badge schedules to your “campers” (youth and adult) Leader Reports scoutingevent.coms’ myRoster usage Miscellaneous Purchases Express Check-In to Camp

scoutingevent.com/433-manatoc2017 In order to utilize this system you will need some information first… The email address your account was registered with. Your units registration number. 433XXXXXX

Logging In – https://scoutingevent.com/433-manatoc2017 Click on “Lookup Registration” in the upper right hand corner.

Logging In Enter the email address and registration number and press Login

Modifying your reservation Attendees (Default to) Summary Make a Payment Reports Event Details Help Change unit leader information here.

Confirming & Modifying your Reservation Event Details (Default) Registration Details Reporting myRoster Help Change unit leader information here.

Registration Contact This is the person who receives any correspondence related to summer camp Change unit leader information here.

“Showtime” In order to begin to make payments, or name & merit badge registration it is necessary to “Confirm Attendees” Your Current Count is shown Please adjust your count and press Change unit leader information here.

Making Payments (top ½) Between 3/1 and 5/19 Enter a value in the paying now column, if you make a payment now.. You may leave the $0.00 in the fees until 5/18. On 5/19 and beyond fees become due. You may enter names now or later. To receive the discount the “Attendee” must be paid in full by 5/19/2017 6pm. Change unit leader information here. Note

Making Payments (bottom ½) Credit Card Payment Between 3/1 and 5/19 “Paying Now Total” is calculated from the values entered per-person. You MUST check the policies. Fees paid thru the website require a credit card or UDA (make sure you have enough money on hand for the UDA transaction before authorizing.) Click “Finalize Payment” to complete the transaction. Change unit leader information here.

Making Payments (bottom ½) UDA Payments “Paying Now Total” is calculated from the values entered per-person. You MUST check the policies. Fees paid thru the website require a credit card or UDA (make sure you have enough money on hand for the UDA transaction before authorizing.) Enter UDA Code & Click “Finalize Payment” to complete the transaction. Change unit leader information here.

Making an Additional Payment To make a payment “anytime”… Click “Make a Payment” Change unit leader information here.

Making Additional Payments (Using unallocated credits) Occasionally you will encounter unallocated credits. These are funds the council has that belong to your unit. (Deposit, funds from a previous season, etc.) The amount is in red ($100.00) Just place the $100.00 in a box above and click “Save” to continue. Change unit leader information here.

Making Additional Payments After clearing any unallocated funds, before 5/21 there is no balance due (however you may pay early.) Enter an amount in the paying now boxes! Hit “Pay amount indicated below” to continue. Change unit leader information here.

Making Additional Payments Check the policies. Hit “Next” to continue. Change unit leader information here.

Making Additional Payments Insure this information matches the credit card that you are about to charge too. Change if needed Hit “Next” to continue. Change unit leader information here.

Making Additional Payments Credit Card information. Check the box. Finalize Payment Change unit leader information here.

Making Additional Payments UDA Code. Check the box. Finalize Payment Change unit leader information here.

Modifying an existing reservation

Logging In Enter the email address and registration number and press Login

Modifying your reservation Using the + at the top of the screen you can add multiple campers quickly. Remember that campers added using this method will need to be added to your campsite as well.

Modifying your reservation “Pop-up” box will appear. You need to select the number and type of attendees to add to your unit. Hit “Add Attendees”

Note You may need to: the number of attendees has now grown. “Not Booked, and red “X”’s. Checkout tab with !. This process is not complete until you hit “Checkout” You may need to: Go back to Summary and adjust your campsite. (If you have more campers than your campsite size you will need to contact the GTC office before continuing.)

Miscellaneous Purchases You can now purchase: Photos Wed Dinners Extra Meals Via your account

Modifying your reservation Scroll down below Campsites… Click on the dropdown

Adding additional items Changing these numbers will “purchase” these items. They will be added to your bill. You may add these until 8am of your arrival day. Payment due during the same transaction as you add them.

Canceling a participant This year you can now cancel attendees from your reservation without calling the office. Attendees canceled before 5/15 (early bird date) are no charge. After that date a $30.00 fee is deducted. You can not cancel campers after your 10 day meeting.

Adding Camper information & Schedules Attendees Add Camper (youth and adult) information and scheduling.

Adding Names and Schedules Attendees Add Camper (youth and adult) information and scheduling. We will discuss myRoster later in the presentation

Suggested Information First Name Last Name Unit information (if different than the unit of record) Email address (if available) Age Current Rank Leadership Position Year @ Camp Manatoc Class Schedule Medical Concerns Dietary Restrictions In addition to filling this information on the AMHR Allergies

Adding Names and Schedules Class Schedule Click on “Select Classes”

Adding Names and Schedules Notice the new boxes – You can refine the search using the Catalog dropdown

Adding Names and Schedules Classes are listed in time, alphabetical order

Adding Names and Schedules Notice how adding a class, removes the other classes that conflict from the available classes on the right.

Adding Names and Schedules Class Schedule Complete To change it just click Select Classes again

Reports

Reports available to the Unit

Advantages to completing your roster and MB info before Check-in GTC Units – We can verify your roster before check-in. OOC Units – If you email (roster@manatoc.org) your roster from internet advancement we can verify if before check-in. Your merit badge info will be in the system, expediting Monday check-in to classes for your Scouts. You will be able to track payments, and generate reports for your use. You assist us in our food service counts, reducing costs and waste. (Food service accounts for nearly 40% of the summer camp fee structure.)

Resources for Leaders http://manatoc.org (Click Summer Camp!) http://scoutingevent.com/433-manatoc2017 Just an FYI the previous years are available by exchanging 2016 for 20XX (starting with 2014). You still need the email and registration #. http://gtcbsa.org

myRoster

Log-in to your summer camp “account” Lookup Registration

myRoster Login

myRoster

myRoster Login Click on myRoster If your council participates in BPS myRoster and you have the unit UserID and Password enter it now. If your council DOES NOT participate in myRoster enter a personal UserID and Password and click on “Create a myRoster”

Manage Existing Information Information in gray is provided by the Council based on the last upload from Scoutnet. The databases are not connected in real time!

Personal myRoster Created using Create a myRoster Any members added are only visible to that login. Users are NOT VERIFIED against Scoutnet.

Adding Members Click Import Click “How To”

Importing Members Choose the .csv file Map the fields from your file to the server. “Import File”

Import Complete Because this information was added by the unit it is “unverified”, notice the names and BSA#’s are on a white background. You can delete people off this roster.

Council Imported Roster Because this information added by the Council, notice this information has a gray background. You CAN NOT delete people with the gray background off this roster.

Advantages to using myRoster Less data entry for events. Select members of your unit to add to ANY event. Unit master account that has “Scoutnet” information has already been uploaded for GTC units! myRoster information can be used for ANY council, and ANY event using the scoutingevent.com system.

Adding Participants using myRoster Click on Choose your attendee. The available information will populate. Repeat!

Adding Participants using myRoster Click on Choose your attendee. The available information will populate. Repeat!

Express check-in

Express Check-In Checklist Express Check-In will be available for units who complete the steps outlined on the form, and authorize a credit card transaction for miscellaneous expenses. All Express Check-In forms will be quickly scanned and verified that the unit is eligible to participate in the process. (On-Line activity has been completed, and camper counts match.) Receipts will be emailed or placed in your campsite mailbox as required. A CREDIT CARD, OR CHECK IS REQUIRED TO PARTICIPATE IN EXPRESS CHECK-IN.

Express Check-In Miscellaneous Payments Utilized for payments of normal check-in expenses. Motorboating MB (that was not paid in your camper fees.) Building Rentals Visitor Dinners (Wednesday) Visitor Meals (Daily) These fees will be charged to the card that is provided on the Express Check-In Checklist