Facilitating Stakeholder Input Local Government Climate Change Support Program 2018

Stakeholder Engagements Consolidate Inputs into IDP Draft CC Response Plan Stakeholder Engagements Activities Consolidate Inputs into IDP Stakeholder Input IDP Integration

Why do we need stakeholder input?

Constitution of RSA Section 152 “The objects of local government are [..] to encourage the involvement of communities and community organisations in the matters of local government.”

Batho Pele principles Principe 1. Consultation “Citizens should be consulted about the level and quality of the public services they receive and, wherever possible, should be given a choice about the services that are offered.”

Why do we need stakeholder input? Alignment with other processes New ideas Broader buy-in

Who are the stakeholders?

Local Government Other Government Non Government Public Councillors IDP Officials Agriculture Officials Environment Officials Health Officials Housing Officials Transport Water Officials Other Government Local Government Provincial Government National Government SALGA Non Government Agriculture NGOs Environment NGOs Health NGOs Housing NGOs Marine NGOs Water NGOs Public Local Companies Community Organisations Active Individuals

Local Government Stakeholders Confirm municipal climate change champion/s Confirm the sector manager/s Agriculture Biodiversity and Environment Disaster Management Forum Human Settlement Human Health Water Climate Change Champion

Other Government Stakeholders Provincial Government National Government Government Associations

NGOs and other stakeholders/groups Identify Non Government Organisations/groups Consider NGOs that are actively involved in: Agriculture Biodiversity and Environment Disaster Management Forum Human Settlement Human Health Water

Public Stakeholders Interested parties to keep informed: Private companies operating in the area Community organisations Active individuals

Stakeholder Database Create a stakeholder database: Name Surname Position Type of stakeholder Contact Details Download here An important process to follow as you are identify stakeholders, is to start putting together a stakeholder database containing all your stakeholder information and contact details. This makes it easy to track your stakeholders and also ensure that you have representation from the different categories and sectors. You can customise this sheet by adding other new columns and tabs based on the type of information you want to track.

Local Government Sector/ intersectoral forums Sector meeting lists Other Government Sector/ intersectoral forums Sector meeting lists Non Government Meeting Registers Non government databases Public Community meeting registers Print media adverts (social network pages, newspapers)

Public Stakeholders Advertise for people to register on database Wide reaching and inclusive Easy process Web/sms options Ways in which you could get public stakeholder details is by: Including community meeting attendees in your database or Advertising for individuals to register on the project’s database This is what eThekwini Municipality did when they were developing their climate change strategy. They published an advert in local newspapers inviting stakeholders interested in the development of a climate change strategy for Durban to register on a project database. Stakeholders could register by email or sms. EThekwini Municipality was able to then update their database with interested public stakeholders.

How do you communicate with different stakeholders?

Internal Communications Other Government Local Government Presentations at: Council Meetings Sector Meetings Internal Communications Other Government Reports to: Existing structure (e.g SALGA) Government Departments Non Government Presentations at: Community meetings Reports to: Key stakeholders Public Presentations at: Forums Community meetings Other Media Newspaper Adverts Competitions Schools

Municipal Climate Change Presentations Summary Climate Change Response Plan Presentation Full Vulnerability Assessment Presentation

Municipal Climate Change Response Plan

Other Communication and Media

Tools to help with Stakeholder Consultation Presentations Stakeholder Database Template Municipal Response Plan Template Stakeholder Engagement Plan Template Facebook page

Facilitating Stakeholder Input Local Government Climate Change Support Program 2018