Writing an e-mail About a New Sports Team Uniform Step Ahead Book 5 Unit 1 Writing an e-mail About a New Sports Team Uniform 1

the factors affecting the writing of an e-mail In this lesson, you will learn about: the factors affecting the writing of an e-mail the organisation of an e-mail the features of an e-mail the writing process

Which factors affect the writing of an e-mail about a new sports team uniform?

Genre Audience Purpose The style and structure of writing is affected by three factors: Genre i.e. What is the text type? e.g. an e-mail Audience Purpose i.e. Who will read my writing? e.g. sports team members i.e. Why am I writing? e.g. to promote your design

sports team co-ordinator What is the genre for this writing task? an e-mail Who is the audience for this genre? sports team co-ordinator sports team members people who designed the uniforms

to share ideas about your design What is the purpose of your article? to promote your design to share ideas about your design to invite comments about your design

Exercise 1 Tick the sentence below which most likely comes from an e-mail about the description of a sports uniform. .  1. To look smart, I like to wear a cardigan buttoned up over a shirt with a tie.  2. This V-neck vest made of polyester keeps you cool and dry even on the hottest and most humid days. 2. This v-neck vest made of polyester keeps you cool and dry even on the hottest and most humid days.  3. Shall we use cotton which is one of the world’s major textile fibres? 4. Competition and mass production make stylish clothes less expensive. 

e-mail about a new sports team uniform include? What does an e-mail about a new sports team uniform include?

a ‘to’ field — the recipient’s e-mail address An e-mail includes: a ‘to’ field — the recipient’s e-mail address a ‘subject’ field — the topic a greeting — e.g. Dear Tom, a message body — the main text a closing — e.g. Yours truly, a signature — the name of the sender

include the e-mail address of the recipient ‘To’ field: include the e-mail address of the recipient e.g. morristaichi@hke-mail.net.hk ‘Subject’ field: state the topic of the e-mail e.g. New uniform design for school badminton team

address the recipient with a suitable level of formality Greeting: address the recipient with a suitable level of formality e.g. Dear Mr Yip, e.g. Hi Jenny, Message body: include what you want to say to the recipient, e.g. a request for information, a friendly communication

end your e-mail with a suitable level of formality Closing: end your e-mail with a suitable level of formality e.g. Best regards, e.g. Yours, Signature: state your name, title and organisation e.g. Tony Chan President ABC Secondary School Tennis Team

A new sports team uniform design includes: a short introduction details of the style and fabric ideas about the logo

say which sports team the uniform is designed for Short introduction: say which sports team the uniform is designed for include descriptive words to attract the attention of readers We have designed a fresh new uniform for the women’s basketball team. e.g.

describe colour, style and fabric of the shirt and shorts state the location of team name, logo, player’s name and number e.g. Both the shirt and shorts will be in bright green and made of 100% polyester micromesh. e.g. The shirt will be a V-neck jersey with the team name and player’s number printed on the front, and the player’s name and number on the back. Our team logo will be printed on the shorts.

design a logo that is distinctive, appropriate, practical and simple Design concept of the logo: design a logo that is distinctive, appropriate, practical and simple e.g. I believe that a good logo should be distinctive and simple. The basketball with a flame communicates our intended message: our passion for basketball will never die.

What are the main features of an e-mail about a new sports team uniform?

adjectives to describe the colour of the uniform In an e-mail about the new sports team uniform, we use: appropriate prepositions of location to describe the position of numbers, logos, etc. adjectives to describe the colour of the uniform contrasting features with the previous design to reveal their significance

We use appropriate prepositions of location to describe the position of numbers, logos, etc.: The team uniform will be a round-neck T-shirt with the team name and player’s number printed in gold and white on the front, and the player’s name and number on the back. Our team logo will be printed underneath the team name. e.g.

We use adjectives to describe the colour of the uniform: colour should be described more precisely instead of using red, you can use bright red or brick red don’t describe the shirt as pink but as pale baby pink or medium rose pink or shocking pink

We use contrasting features with the previous design to reveal their significance: e.g. The new jersey made of polyester is a greener idea compared to the current one which is made of cotton. Cotton products cannot be recycled. Polyester, however, is 100% recyclable. Besides, polyester is more stain-resistant. It can be washed in cold water and it dries very quickly.

Exercise 2 The e-mail below is out of order. Put the sentences in the correct order. Our team logo will be printed on the front of the shorts. Please kindly find the the design in the attached file. Derek Li Dear Katie, I have designed a new uniform for the school volleyball team. The shirt will be made of cotton with the school name and player’s number printed in red on the front, and the player’s name and number on the back. Best regards, 3 5 1 2 4

The Writing Process 23

How do I generate ideas for an e-mail about a new sports team uniform?

colour style fabric ideas for the logo location of the team Make a list of basic information about a new sports team uniform: colour style fabric ideas for the logo location of the team name, logo, etc.

Use note sheets to keep track of details: Shirt and Shorts Style: ______________ Fabric: _____________ Logo Design: ________________________ Colour: ________________________ Location: _______________________ Player’s number Colour: _________________________ Player’s name Colour: _______________________ Location: _____________________

Style Fabric Accessories Vocabulary Common words used in an e-mail about a new sports team uniform: Style Fabric Accessories long-sleeved loose-fitting round-neck sleeveless tight-fitting V-neck cotton linen lycra nylon polyester waterproof ankle socks caps sports bag sweatband visor wristband 27

How do I write an e-mail about a new sports team uniform?

Pre-writing Drafting Editing Proofreading -brainstorm ideas using mind maps, tables, etc. -note down ideas, vocabulary  Drafting -use a flow chart to outline your writing plan -draft your writing  Editing -re-read and examine your draft -correct for ideas, organisation, style  Proofreading -proofread for spelling, grammar, punctuation -correct any mistakes  Finished product

Three factors affect writing: audience purpose Summary: genre Three factors affect writing: audience purpose Organisation of an e-mail: a ‘to’ field a ‘subject’ field a greeting a message body a closing a signature

Description of a new sports team uniform: style and fabric Summary: a short introduction Description of a new sports team uniform: style and fabric ideas about the logo prepositions of location Features of an e-mail about a new team sports uniform: adjectives to describe colours contrasting features with the previous design

lists Generate ideas using: note sheets The writing process: Summary: lists Generate ideas using: note sheets The writing process: pre-writing drafting editing proofreading

Step Ahead Book 5 Unit 1 The End