Title 32 to Title 5 DS Conversion Town Hall Brief LTC Rodney Ginter Human Resources Officer

Overview How We Got Here Conversion Considerations Responsibilities What Stays the Same What’s Different Execution Way Ahead

How We Got Here NDAA 2016 Section 1053 Convert no fewer than 20% of DS In general admin, clerical, finance, and office service occupations; and other DS positions specified by the SecDef DS convert to T5 without competition or competitive hiring procedures Convert as of 1 Jan 17

How We Got Here NDAA 2017 Section 1084 Convert no fewer than 20% of all DS Primarily in admin (0200), clerical (0300), and finance (0500) occupations Positions for conversion to be determined through NGB and TAG review process DS convert to T5 without competition or competitive hiring procedures Convert NLT 1 Oct 17

How We Got Here NDAA 2017 Section 932 CNGB may program for, appoint, employ, administer, detail, and assign persons, within NGB and NG States, to execute functions and missions of the NG

How We Got Here NDAA 2017 Section 932 CNGB may designate TAGs to appoint, employ, and administer “National Guard employees” Designation contained in CNGB memo, “Designation of The Adjutants General to Appoint, Employ, and Administer National Guard Employees”, dated 16 February 2017

How We Got Here NDAA 2018 Section 1083 Convert no fewer than 12.6% of DS In general admin, clerical, finance, and office service occupations Removed SecDef option (FY16 NDAA) to specify other DS positions for conversion DS convert to T5 without competition or competitive hiring procedures

Conversion Considerations MOARNG Conversion Considerations: National picklist developed by ARNG Convert positions which best meet the long-term needs of the MONG – “Spaces not Faces” Convert whole directorates in order to provide career progression in an organization or occupational series within the same personnel system (i.e. all Dual Status T-32 or all Civilian T-5) 8

Conversion Considerations MOANG Conversion Considerations: National picklist developed by ANG for each wing Convert positions which best meet the long-term needs of the MONG – “Spaces not Faces” Positively impact on mission accomplishment while minimizing negative aspects 9

Responsibilities NGB Provide Conversion Instructions Prepare/Release Notification Memo(s) Provide Pre-Conversion Checklists Obtain a Legal Authority Code (LAC) Classify Title 5 Position Descriptions Publish Post-Conversion Policies 10

Responsibilities HRO Apply Conversion Criteria Publish Revised Merit Placement Plan Build Title 5 positions Submit Organization changes for DCPDS/DCPS to TN/Payroll Conduct Local I & I Bargaining Issue Notification Memos Convert Title 32 DS to Title 5 11

What Stays the Same TAG-MO Remains your employer Current Supervisor Work Schedule Pay Plan/Series/Grade Pay (to include pay based on SSR Table) Pay Setting Employment Status Permanent - Career or Career Conditional Temporary - Indefinite or Temporary NTE Qualification Standards

What Stays the Same Benefits (including military leave) T5, T32, or AGR may supervise any category Awards Excepted Service Bargaining Unit Status and representation Recruitment, Relocation, Retention Incentives Hiring Process Internal Merit Placement, Reassignment, or Promotion VERA/VSIP Eligibility

What’s Different Title 32 DS Excepted Service military technicians convert to Title 5 Excepted Service “National Guard Employees” Additional Hiring Authorities Schedule A and D Veteran’s Preference (for new perspective employees) Requirement to clear priority placement No Term Appointments

What’s Different Application of RIF Procedures Converting DS not required to maintain military membership as a condition of full-time employment Converting DS wear civilian clothes to work MONG Policy Memo 14-18 Civilian Attire Grade Inversion and Compatibility – N/A Certain DS specific retirement options not allowed

What’s Different Overtime pay: Driven from the Fair Labor Standards Act (FLSA) code. FLSA code is determined by the Position Description FLSA code is found on each SF 50 block 35 Management’s decision for comp/overtime requirement and can be based on budgetary restrictions Must put in NGB Form 46-14 to supervisor prior to work being conducted Non-exempt – comp time must pay out as overtime pay if not utilized before the 26th pay period Exempt- comp time may pay out or employee loses time

Execution HROs cleared to begin local I & I bargaining for DS (personnel) converting in the 4.8% tranche MONG completed I & I bargaining with our labor organization Complete 4.8% tranche NLT 31 Mar 18 Only permanent employees Must be in a pay status not LWOP If on temp promotion must be returned to lower grade and re-promoted after conversion Effective date for conversion is 18 March 2018 NGB completing NCR for remaining 7.8% of DS converting to Title 5; totaling 12.6%

Execution Technology concerns CAC card .civ account Email forwarding Etc. Mail Setup

Way Ahead T5 National Guard Employees may compete for dual status positions if National Guard military membership is maintained No management directed reassignment between T-32 to T-5 or T-5 to T-32 – Must be through competition HROs cleared to recruit-to-fill Title 5 Excepted Service position vacancies Must have Title 5 PD and Title 5 Qualification Standard Must have updated merit placement and promotion plan 19

Questions ?