Institutional Repository at NIO: Inspiration to Implementation Satya Ranjan Sahu Scientist National Institute of Oceanography (CSIR) Goa – 403004 satya@nio.org National Symposium on Open Access and Building Institutional Repositories 21-23 January 2009 National Aerospace Laboratories (CSIR)

Presentation Outline Introduction Management of Intellectual output * Information Retrieval System at NIO Implementation of OAI-PMH Compliant IR at NIO * IR Operational issues and their solutions NIO Institutional Repository Visibility Conclusion 9/18/2018

Introduction Intellectual outputs in the form of publications bring credibility to the organizations Easy access of such publications impact the community, especially the peers in specific subject Visibility and easy access from and to developing countries is still a challenge 9/18/2018

Management of Intellectual Output (Collection Description) Index Data (Collection Description) Inquiry Result 9/18/2018

Information Retrieval System at NIO Development of bibliographical applications around beginning of 1990s using CDS/ISIS software e.g. Catalogues, Database of publications by staffs of NIO, etc Internet access with ‘Reprint Request’ feature implemented to provide wider visibility to publications when ‘Open Access Initiative’ started picking up 9/18/2018

9/18/2018

9/18/2018

Implementation of OAI-PMH Compliant Institutional Repository at NIO Interoperability limitation of ISIS databases Availability of open source IR software platforms under GPL license with open standards and interoperability framework e.g. DC, XML, OAI-PMH, etc 9/18/2018

Implementation of OAI-PMH Compliant Institutional Repository at NIO DSpace1.3.2 was installed during February 2006. Upgraded to DSpace1.4.2 on November 2007 The URL: http://drs.nio.org 9/18/2018

IR Operational issues and their solutions Several issues associated with implementation of IR : Content policy Copyright Content organization and retrieval Administration and workflow Evaluation and analysis 9/18/2018

IR Operational issues and their solutions Content Policy Journal articles, Conference proceeding articles, Technical reports, Thesis, Dissertations, Etc Current publications/ Retrospective publications - Batch import Self-archiving by authors/mediated archiving Pre-print, Post-print to original reprints 9/18/2018

IR Operational issues and their solutions ISIS database to DSpace IR - Batch import - Dspace simple archive format archive_directory/ item_000/ dublin_core.xml -- qualified Dublin Core metadata contents -- text file containing one line per filename file_1.doc -- files to be added as bitstreams to the item file_2.pdf item_001/ dublin_core.xml contents file_1.png ... Dublin_core.xml <dublin_core> <dcvalue element="title" qualifier="none">A Tale of Two Cities</dcvalue> <dcvalue element="date" qualifier="issued">1990</dcvalue></dublin_core> <dcvalue element="title" qualifier="alternate" language="fr" ">J'aime les Printemps</dcvalue> </dublin_core> 9/18/2018

9/18/2018

9/18/2018

9/18/2018

9/18/2018

9/18/2018

9/18/2018

9/18/2018

IR Operational issues and their solutions Copyright Understanding the copyright policy Keeping the printed copyright policy as best practice Copyright not clear – Get permission Sherpa/Romeo site- http://www.sherpa.ac.uk/romeo.php 9/18/2018

9/18/2018

IR Operational issues and their solutions Content organization and retrieval DSpace provides flexible well-developed features to organize the content as well as its retrieval. But default content organization and retrieval features require modifications… - Browse Communities & Collections - Presentation of Citation - Advance search options 9/18/2018

9/18/2018

9/18/2018

9/18/2018

Standard Citation? 9/18/2018

9/18/2018

Search options 9/18/2018

Search options 9/18/2018

IR Operational issues and their solutions Administration and workflow Inadequate skilled human resource necessitates exclusive responsibility Better to train and delegate some activities 9/18/2018

Evaluation and Analysis To improve the features Provides insight into the usage of the facility Usage statistics in DSpace 9/18/2018

NIO Institutional Repository Visibility Access analysis indicates that the full-text downloads are from over 100 countries Ranked at 231 as per Cybermetrics Lab, CSIC at Madrid 30-40% downloads of these are from Academic and R&D organizations More than 50 Academic and R&D organizations download full-texts every month in India 9/18/2018

Conclusion Open Archives help to increase visibility of research work DSpace is a useful software in promoting open archives This is not only needed/useful for developing countries but also for developed countries. 9/18/2018

Thank You Thank You 9/18/2018