eStar Kick Off for Perioperative Services

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Presentation transcript:

eStar Kick Off for Perioperative Services Go Live: November 2, 2017 OpTime

eStar Kick Off for Perioperative Services

eStar Kick Off for Perioperative Services Site Leader EpicLeap Preceptor Super User Users!

Roles and Responsibilities Site Leader Cindy Kildgore, Sonja Walsh, Susan Hodgin, MaryAnn Meredith, Karen Ferris, Danny Ball, Lisa Oltean, Geri Eaves, Betty Sue Minton, and Donna Gardner Accountable for success for our area Accountable for assuring all staff are trained Hardware Epic Leap Preceptor Wanda Lewis (Periop), Vicki Zachocki (Ortho), Kathy Deal (GGUR), Lito Taimson (Neuro), MaryAnn Meredith (Cardiac), Christopher Fritts & Ashton Evans (HGTV/HOPE), and Terry Dewaratanawanich (Nights, Evenings, Weekends). 8-10 hours per week for 12-18 months Go-live readiness and optimization post go live. Super Users One for every 10 staff members Specialized training, full time support during and post go-live Support/ Consult Systems Support Services CAPS (Inpt. Units) Customer Care Specialists (Clinics) Unit Educator Epic Change Management and Training Team

WHY NOW? So why are we creating new ecosystem for clinical, operational and technology needs? We want to: Improve patient and care team experience. For patients: online scheduling and one patient bill. For us: Connecting our fragmented IT systems…from nursing documentation to outpatient orders. Improve Efficiency – reducing the number of steps to do things like scheduling a patient, or processing their billing and administrative needs in a clinic - allow us to care for more people, see them sooner – and at lower cost.

No Training, No Access, No Kidding! Super User & Preceptor Training 8/7-8/20 & 10/23-10/30 Staff Training : 8/21/17-10/22/17 E modules Classroom Practice 50 Classrooms : 2nd floor Critical Care Tower (CCT) & One Hundred Oaks (OHO) Class length is dependent on the User’s role. Nurse Training Training Pathways established for each site and each role Defines by role, classes needed, and hours Combination eLearning classroom & practice

User Proficiency Assessment (UPA) End of class check for proficiency of critical task Up to 5 tries to pass Let me know if you feel like you need extra help 5 Chances to pass

Traveler Staffing for Training Our hope is to backfill classroom time for any RN or LPN who is a 0.9 or higher FTE. 61 for VUH Adult Inpatient 15 for Adult Operating Room 34 for Adult Outpatient and other procedural areas (GI lab, EP lab, Radiology) We are working on strategies to backfill some portion of Care Partner and Medical Assistant training.

Impacts on Nursing Workflow Currently Being Worked On

So. . . What does EPIC Look Like?

What does EPIC look like?

Resources EpicLeap | Making Care Seamless EpicLeap Nursing Go Live Readiness - Vanderbilt Health Nashville, TN

Resources Go to Epic UserWeb and create an account, click on Registration. Registration View three videos that demonstrate tips for nursing to transition to the EHR. Nursing Success: Part 1 10 min Part 2 8 min Part 3 6 min .

Questions?