Melbourne Office 365 User Group February 2015 Proudly Sponsored by

Agenda House-keeping Announcements | Events | Keep up to date Session 1: What’s new in Office 365 What's new? Significant roadmap changes Coming soon… Session 2: Office 365 in Australia Things to know about the new Office 365 DCs in Australia

Who we are Joel Neff David Ross Elaine Van Bergen Nate Gropman Michael Frank Chris O’Conner Aaron Dinnage

We are Growing Over 250 Members joined since October 2014 Office 365 User Group merged with SharePoint User Group More sessions, more people, more pizza Multiple sessions per night Ways to reach us: Questions: QA@O365melb.onmicrosoft.com Presenters: iwanttopresent@O365melb.onmicrosoft.com

Microsoft Announcements since November Office 2016 Second half of the calendar year Windows 10 universal apps available in preview now! Microsoft HoloLens Holographic AR headset computer, runs Windows 10 Microsoft Surface Hub 84 inch, 100-point multi-touch, multi-pen, 4K Ultra HD, smart whiteboard and Skype room system, runs Windows 10 Windows 10 for Raspberry Pi 2 Powering the Internet of Things

Upcoming Events Office 365 Summit - Sydney, March 30-31 http://aka.ms/SummitSydney Microsoft Ignite - Chicago, May 4-8 http://ignite.microsoft.com/ Office 365 in Australia, Sydney & Melbourne http://aka.ms/move Office 365 Partner Training, Online - March 4, 11, 18 http://wrightnowlearning.biz/

How to keep up Roadmap: Known Issues: http://roadmap.office.com/ http://aka.ms/O365KnownIssues Blogs: Developers: http://blogs.office.com/ http://dev.office.com/build http://blog.azure.com/ https://github.com/officedev/PnP http://blog.kloud.com.au/ Twitter: Virtual Academy: @Office365 http://www.microsoftvirtualacademy.com/ Yammer: https://www.yammer.com/ITProNetwork/

What’s new in Office 365

What’s new since November? Delve & Office Graph went Live Office 365 Video went Live Yammer Roadmap Merged into Office 365 Roadmap "Waffle button“ – App Launcher & My Apps Azure AD Reports Administrative Units in Azure AD Azure Active Directory Sync Password Write-Back Azure Active Directory Application Proxy MAPI over HTTP for Outlook 2013 and Exchange Online Exchange Online Inbound DKIM & DMARC Clutter in Outlook Online Groups in Outlook Online Simplified Login between Office 365 and Yammer Skype for Business – Mobile App (Windows & Android) Office Lens Business Card Mode – Windows Phone SharePoint Online Partial File Upload Support Updates to OneNote Class Notebook Creator Office 365 Message Encryption Apps Office 365 Compliance & Privacy Improvements FastTrack Adoption Offer for 150+ Qualifying Seats includes Lync Voice funding now ‘Garage Series’ relaunched as ‘Office Mechanics’ Office 365 Data Centres in Japan Removed the need to Sign-In for Free and Trial SharePoint Apps Skype-to-Lync Video Calling Office for Android Preview Sway gets more features Office Mix gets more features Outlook App for iOS & Android OneDrive for Business Sync for Mac (Beta) New features for Power BI (Preview) Updated Yammer app for iOS 8 New Yammer Embed Code Office for Windows 10 Preview Rolling out now: Boards in Delve Exchange Online Inline Attachment Preview Exchange Online Weather Bar In-Content apps for Office in Excel on iPad OneDrive for Business on O365 ProPlus subscriptions OneDrive for Business supports IRM document libraries DLP in Office 365 to Protect Windows Classified Content Office Client OAUTH Support (preview) Office Online in Yammer.com SharePoint DLP Policy Management Partner Admin Center improvements ExpressRoute to Azure in Australia Yammer Customer Network merging to O365 Network Significant roadmap changes: SharePoint Online Public Web Sites Discontinued Forms on SharePoint Lists Cancelled

We talked about these last year … Delve & Office Graph Office 365 Video App Launcher Clutter in Outlook Online Groups in Outlook Online Will revisit as updates occur Refer to Office 365 Roadmap for more information

Office for Windows 10 Preview Universal Windows 10 Apps Designed for Touch Suited to small form-factor tablets Preview Apps available now for Windows 10 Tech Preview Better with Office 365

Office for Android Preview Requires KitKat (Android 4.4.X) Preview release, not final! Tablets only in this release Individual Apps for: Word PowerPoint Excel OneNote Better with Office 365 Get them now from Google Play

OneDrive for Business Sync for Mac Yes, it’s real! Yes, it’s a Beta… Get it now! http://aka.ms/MacSyncBeta

Outlook App for iOS & Android Based on Acompli acquisition “The best Gmail app for the iPhone is now made by Microsoft” - Vlad Savov, The Verge Available in iTunes and Google Play app stores now

FastTrack 2.0 Adoption Offer update Purchase 150+ seats between September 1, 2014 and March 31, 2015 Valid for E1, E3, E4, or standalone product plans Microsoft pay a partner to conduct any adoption activities that lead to at least 15% of users consuming one of the following: Exchange Online, SharePoint Online, Lync Online, Office 365 ProPlus, or Yammer Microsoft pays $15 per seat for the first 1,000 seats, then $5 per seat Maximum payout per customer is $60,000 Learn more at https://deploy.office.com/adoption-offer

New features for Power BI Includes: New HTML5 Dashboards iPad App Connectors to other SaaS services New Visualizations Live Connectivity to SSAS Largest update to Power BI ever Watch the video: https://www.youtube.com/watch?v=OzjpSl8ugeM Learn more at www.PowerBI.com

YCN is Merging into 365 Network Alignment with Yammer being a component of Office 365 To be completed by the end of February The YCN will then close permanently on Friday 27th March, 2015 Support for Yammer customers and access to the team will not end Core content is being moved to the Office 365 network Visit the YCN to learn more: https://www.yammer.com/yammerycn/

New Yammer Embed Code Improved Security Improved Features ACTION: Removes OAuth 1.0 Support Improved Features Dynamic embedding code ACTION: You need to remove Web/App Parts and replace with Embed Code Please Update ASAP to avoid service disruption Learn more at http://aka.ms/EmbedYammer

OneDrive for Business supports IRM OneDrive for Business can now synchronise IRM enabled content down to a device. Gives users access to sensitive content on-the-go, without compromising on security and privacy. IRM stands for “Information Rights Management” and is an encryption and Digital Rights Management technology built into Office. Learn more at http://aka.ms/OneDriveIRM

Boards in Delve Curated content grouping Helps train the Graph Very Pintrest We’ll revisit Delve in future sessions Expect to see more & more innovation around Delve Learn more: http://aka.ms/DelveBoards

Office Client OAUTH Support Enables SAML/P Authentication inside Office Client Applications Enables 2FA/MFA in Office Client Applications Customers must request access to the preview Currently has limitations, so read the blog before signing on Learn more at http://aka.ms/OfficeSAML

What’s new since November? Delve & Office Graph went Live Office 365 Video went Live Yammer Roadmap Merged into Office 365 Roadmap "Waffle button“ – App Launcher & My Apps Azure AD Reports Administrative Units in Azure AD Azure Active Directory Sync Password Write-Back Azure Active Directory Application Proxy MAPI over HTTP for Outlook 2013 and Exchange Online Exchange Online Inbound DKIM & DMARC Clutter in Outlook Online Groups in Outlook Online Simplified Login between Office 365 and Yammer Skype for Business – Mobile App (Windows & Android) Office Lens Business Card Mode – Windows Phone SharePoint Online Partial File Upload Support Updates to OneNote Class Notebook Creator Office 365 Message Encryption Apps Office 365 Compliance & Privacy Improvements FastTrack Adoption Offer for 150+ Qualifying Seats includes Lync Voice funding now ‘Garage Series’ relaunched as ‘Office Mechanics’ Office 365 Data Centres in Japan Removed the need to Sign-In for Free and Trial SharePoint Apps Skype-to-Lync Video Calling Office for Android Preview Sway gets more features Office Mix gets more features Outlook App for iOS & Android OneDrive for Business Sync for Mac (Beta) New features for Power BI (Preview) Updated Yammer app for iOS 8 New Yammer Embed Code Office for Windows 10 Preview Rolling out now: Boards in Delve Exchange Online Inline Attachment Preview Exchange Online Weather Bar In-Content apps for Office in Excel on iPad OneDrive for Business on O365 ProPlus subscriptions OneDrive for Business supports IRM document libraries DLP in Office 365 to Protect Windows Classified Content Office Client OAUTH Support (preview) Office Online in Yammer.com SharePoint DLP Policy Management Partner Admin Center improvements ExpressRoute to Azure in Australia Yammer Customer Network merging to O365 Network Significant roadmap changes: SharePoint Online Public Web Sites Discontinued Forms on SharePoint Lists Cancelled

Significant Roadmap Changes SharePoint Online Public Web Sites are Discontinued Forms on SharePoint Lists has been Cancelled

SharePoint Online Public Web Sites Will begin phasing out from the end of March 2015 Existing customers will get at least 2 years of support i.e. You can continue to use this feature for at least 2 years from March 2015 Customers that are not using this feature will lose the option in April Alternatives have been arranged, and deals are available with: Wix.com GoDaddy SharePoint Server 2016 will support public facing web sites Learn more at http://aka.ms/SPOPublicWeb

Forms on SharePoint Lists Dropped from the Office 365 Roadmap into “Cancelled” SharePoint Server 2016 will include InfoPath Forms Services Office 365 will include support for InfoPath until further notice The InfoPath 2013 rich client application is the final version “We are refining our plans in this space as part of a more comprehensive set of forms investments.” Learn more at http://aka.ms/InfoPathUpdate

Coming Soon … Workload Specific Admin Roles MDM for OneDrive for Business Exchange Online Outbound DKIM User Activity Reports for SharePoint Online and OneDrive for Business Office 365 MDM Drive Shipping for Data Import Removing the Deleted Items Retention Period in Exchange Online External Collaborators in Yammer Conversations Calendar Reminder Emails New SharePoint Online Document Deletion Rules eDiscovery Scale Improvement More Mix and Sway features and integrations coming soon SharePoint Hybrid Search Appliance

Office 365 Mobile Device Management (MDM) Subset of Intune for protecting data on Phones and Tablets Ensure email and documents are synchronised only to managed devices Perform selective remote wipe of Office 365 data You get to use the Microsoft Office apps Included in all paid Business, Enterprise, Education, and Government plans Does not include all Intune features, for example: Mobile Application Management System Center integration Deploy certificates, Wi-Fi, VPN, and email profiles on device enrolment Learn more at http://aka.ms/Office365MDM

Office 365 Drive Shipping Avoid internet based migrations Reduce the time to import large data sets Send BitLocker encrypted hard disks to Microsoft Data is imported directly into your Office 365 tenant Initially available for email archives via PST files Expect to see other workloads follow…

Coming Soon … Workload Specific Admin Roles MDM for OneDrive for Business Exchange Online Outbound DKIM User Activity Reports for SharePoint Online and OneDrive for Business Office 365 MDM Drive Shipping for Data Import Removing the Deleted Items Retention Period in Exchange Online External Collaborators in Yammer Conversations Calendar Reminder Emails New SharePoint Online Document Deletion Rules eDiscovery Scale Improvement More Mix and Sway features and integrations coming soon SharePoint Hybrid Search Appliance

Office 365 in Australia

Good News Everyone Office 365 datacenter expansion plans announced Japan (launched 12/15/2014) http://blogs.office.com/2014/12/15/office-365-now-available-datacenters-japan/ Australia (by end of March 2015) http://blogs.microsoft.com/blog/2014/12/08/microsoft-deliver-office-365-microsoft-dynamics- crm-online-australian-datacenters-2/ India (by end of 2015) http://www.microsoft.com/en-in/news/Press/2014/Sep14/MicrosoftAnnouncesCo.aspx New datacenters in existing regions No future plans are announced

Microsoft’s global datacenter footprint AMSTERDAM DES MOINES QUINCY CHICAGO BEIJING JAPAN DUBLIN INDIA CHEYENNE BOYDTON SAN ANTONIO SHANGHAI HONG KONG BRAZIL SINGAPORE AUSTRALIA 1 million servers • 100+ Datacenters in over 40 countries • 1,500 network agreements • 50 Internet connections

Advantages for Australian O365 customers 1. Reduced latency and less packet loss 2. Data sovereignty

What’s going to happen All existing tenants within Australia will be moved. Customers outside the service area will not be moved. There is no change to functionality or user interface. Only a change in data location. Microsoft is working hard to make this move easy. They will provide transparency on TechNet and predictability with details in the Message Center. There’s nothing you have to do, MS will take care of it. - Email will continue to work during the move. - SharePoint will be read-only for between a few minutes and a few hours outside normal working hours. - Lync will continue to work. 5. MS cannot change your move date. Customers are grouped in batches of thousands and cannot be separated. 6. More details and FAQ at http://aka.ms/move

Options if you need them Microsoft Office365 9/18/2018 Do nothing, be migrated with Microsoft move program There’s nothing to do, MS will take care of it. Email will continue to work during the move. SharePoint will be read-only for between a few minutes and a few hours outside normal working hours. MS cannot change your move date. 1 Recommended Option Apply for the early adopter program to be moved early Runs March through August 2015. Customers on the beta are fully supported but don’t necessarily get 6 weeks notice of their move. We need to choose certain beta customers that meet certain attributes. Not all customers will be eligible. 2 You can request to not be moved and to stay in the Asia Pacific region Your data will stay in Singapore and Hong Kong. Request via Support more than 4 weeks before their scheduled move. We can not move customers later who ask not to be moved. 3 © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Cut-over details Service Features that work during cut-over Features that are unavailable during cut-over Exchange Online Email access: users can read and send email Email delivery Free busy notification Outlook can be used to send and receive messages. Users will not have to stop and restart Outlook. Mailbox and calendar delegation: While the delegate is temporarily in a different datacenter region than the delegator, users won't be able to set up delegation or access the delegator's mailbox. eDiscovery: eDiscovery can only act on users in one datacenter region. Unified Messaging prompts: Customized prompts are stored in a system mailbox, and if the system mailbox is temporarily in a different datacenter region than the user, anyone calling the user will hear the default prompts, instead of the user's customized messages, Outlook Address Book: The offline address book typically synchronizes every 24 hours. It may take longer to refresh. Public folders: If the public folder is temporarily in a different datacenter region than the person trying to access it, they won't be able to access it. Exchange Online Protection(EOP) All If there is a problem with connectivity, the EOP part of the move will be delayed, and you'll see a message in the Office 365 message center to update your network configuration. For information on testing connectivity in advance, see Before your datacenter move. SharePoint Online OneDrive for Business Project Online Office 365 Video services Office Online All sites and documents are available read-only. No changes can be made to sites during the cut-over. Documents can't be updated and saved online. You'll need to save locally and post online after cut-over. If you try to update or save a document online during the cut-over, you'll see an error message stating We apologize for the inconvenience, but we've made OneDrive and Sites read-only while we do some maintenance. Lync Online Online meetings Free busy presence information Recently added contacts and meetings are not available during the cut-over. They become available again as soon as the cut-over is complete.

Communication from MS Title Purpose Also admin email? Date – Need Time zones We are planning to move you to new Office 365 datacenters Tell all tenants that we plan to move about the process and point to TechNet page and support for information Y First message We’re moving you to a new datacenter The move will occur in about 6 weeks. N Move T – 6 weeks with the customers batch Reminder: This is your last chance to request not to be moved Only 1 day is remaining for you to ask to be not moved. Otherwise it will proceed. Move T – 4 weeks We received your request to not be moved The customer requested to not be moved and we’re letting all their admins know. After a request is received not to be moved We have completed testing and your move date is proceeding as planned In preparation for the move we have transferred the customers data and have done testing so that the move date is more certain. Move T – 1 week Your datacenter move is complete Letting the customer know that their move was successful. After the cutover part of the move is completed Your datacenter move has been delayed Letting the customer know that their move had a delay After the cutover was not successful

What exactly is moving? Australia New Customers Australia Migrated Customers Exchange mailboxes Local Delayed Exchange Online Protection Office Online Apps SharePoint Online Sites OneDrive for Business SharePoint Public Sites Existing running Workflow Instances Asia Pacific DCs Office 365 Video Project Online Power BI

Datacenter is live for new tenants Tenant move program for MS Is moving Australia, New Zealand, Fiji customers to their local datacenters Microsoft Office365 9/18/2018 Early adopter program starts for accepted customers Target date is March 2015 Datacenter is live for new tenants Move Early Adopters All tenants are moved except those who requested to stay in Asia Pacific DCs The early adopter program is about Streamlining automated operations Customers in beta are fully supported and SLA honored Full scale moves start Target date is September 2015 End is quality metrics driven Details about tenant move at http://aka.ms/move Customers can call and ask to never be moved from Asia Pacific up to 4 weeks before their scheduled move Customer notifications via the Office 365 Message Center Sign up to the early adopter program here http://connect.microsoft.com/office/Survey/Survey.aspx?SurveyID=17038 © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

Move timeline detail for one tenant Before the move During data transfer During cut over After the move A message center notice will indicate that the move is completed Call support if any problems Final sync of changed data since data transfer Overnight or in a weekend and will take between minutes to hours for each tenant. Exchange Online will work as expected. Specific actions will not work for users in multiple resource forests. These actions will include Outlook Web App calendar delegation, legal hold search, Unified Messaging prompts, Outlook Address Book, Public Folders, Modern groups. SharePoint Online sites will be read only. Lync Online newly added contacts and meetings will be missing. No action is required. Microsoft will copy the customers data to the new datacenters Data is copied across Microsoft networks We will provide a message center post after this is complete and tested Watch for the message center notification 6 weeks prior to the cut over For Internet site filtering, check IP address exceptions. Updated Nov 27, 2014 Trial tenant for temporary testing in the new datacenter. Cannot merge this Tell your users about the cutover window details Optionally sign up for the early adopter program Optionally ask to not be moved. Cannot ask for a new date. This can be done up to 4 weeks prior to cut-over. Read the move FAQ http://aka.ms/move

Summary – Questions??? New Office 365 datacenter regions Japan Australia (including New Zealand and Fiji) India Double check your FW rules MS are moving tenants Email will keep working during the move cut-over MS have detail and FAQs published on TechNet http://aka.ms/move Early adopter program sign up: http://connect.microsoft.com/office/Survey/Survey.aspx?SurveyID=17038

Thank You Sponsors: Microsoft, Kloud, Nintex Next Meetup: March 25th @ Microsoft HQ Ways to reach us: Questions: QA@O365melb.onmicrosoft.com (Question will be discussed in the next Meetup) Presenters: iwanttopresent@O365melb.onmicrosoft.com