Education – Partnership – Solutions Student Orientation Fall 2016

Who We Are ISO is a department within the Office of Budget and Finance Education – Partnership – Solutions Who We Are ISO is a department within the Office of Budget and Finance VP is Terry Pankratz CISO is Nate Howe Located at ROC 2.604, west side of campus on Waterview Stop by for a visit with our staff, 8am - 5pm weekdays

ISO Approach Our motto is ‘Education – Partnership – Solutions’ Information security doesn’t mean saying NO to everything, we seek the balance between ease of use and security Information security is not just an IT thing, everyone can help Get involved by reporting phishing, scams, bugs, and other security issues to our team Review the Information Security and Acceptable Use Policy

Education – Partnership – Solutions Identity on Campus Your SSN should not be used except in rare instances UTDID = 2076849400 NetID = SXT079756 PEA = s.edwards@utdallas.edu If users need help with setting up their PEA (Personalized E-Mail Account) they can call the HelpDesk at ext 2911

Education – Partnership – Solutions Identity in Real Life Students are just establishing their credit and professional reputations Criminals look for a ways to obtain your data for their own profit Imagine not being able to get a job, buy a car, or rent an apartment because of identity theft Social Media is often searched and considered when your applying for a job of club

Phishing Scams Avoid phishing and website pop-ups Education – Partnership – Solutions Phishing Scams Avoid phishing and website pop-ups Offers that are too good to be true usually are Criminals will often make the matter seem urgent, or use a title or name with authority Scams: often too good to be true, or they are asking you for information you would normally want to keep safe Report any phishing emails or phone calls you receive to our office Phishing can happen via email, phone, website pop-ups, etc

Education – Partnership – Solutions Social Media Be mindful of what you put out there, employers often do social media searches before hiring Criminals are also watching social media to customize scams targeted at you Geotagging tells your friends, and criminals, where you are and where you are not Social Media is often searched and considered when your applying for a job of club

Education – Partnership – Solutions Online Footprint Avoid mixing work and personal information, be careful with devices synchronizing info Adjust privacy setting and deactivate old accounts Use unique passwords for each site you visit and avoid using Facebook / Google to sign into 3rd party sites Google search yourself Many devices are now linked together such as your Mac computer, iPad, phone, and messenger. Also using the client for services like Drop Box may download personal materials to your work machine.

Education – Partnership – Solutions Device Security Install current software patches (computers, mobile devices, and apps) Set longer ‘passphrases’ which are easy to remember but hard to guess Protect phones and tablets with passcodes All devices includes your computer, phone, tablets and so on. Pass phrases are best

Backups and File Storage Education – Partnership – Solutions Backups and File Storage Backup all important files BEFORE disaster strikes Use department shares instead of local drives CometSpace gives you 1TB of free storage Departmental shares such as the G:\ or your own H:\ Box.com offers 1TB of space can be used for typical work and personal data but check with ISO/website for info on HIPAA, changes, and comparisons to other cloud storage

Education – Partnership – Solutions Physical Security Secure mobile devices on campus, in your automobile trunk, and at home It only takes a few minutes for someone to take your device, which can cause you financial and data loss All devices includes your computer, phone, tablets and so on. Pass phrases are best

Shredding Old Media Take advantage of our personal device shredding Education – Partnership – Solutions Shredding Old Media Take advantage of our personal device shredding Cellphones, hard drives, USB drives, and other media Device shredding: Must be a personal device, hard drives need to be removed from the computer or laptop, we can do limited pick up or they can bring the equipment to our office

Education – Partnership – Solutions askYoda infosecurity@utdallas.edu https://www.utdallas.edu/infosecurity https://www.facebook.com/UTDInfoSec