Memorandums & E-Mails May 2017

Memorandum “Memo” Definition: A memo, short for memorandum Short message used by individuals within an organization to communicate with one another. No titles No salutation or closing Memorandum “Memo”

No salutation or closing Header Guide Words Body No titles No salutation or closing Typist Initials

Memorandum “Memo” Margins – 2” top; Sides and Bottom – 1” TO: Person or group to whom the memo is addressed FROM: Person or group sending the memo DATE: Current date SUBJECT: Subject of the memo Memorandum “Memo” F ont – Times New Roman, 12 pt.   L ine Spacing – SS within, and DS between, remove evil 8 A lignment – Header – All CAPS, centered, bold, followed by QS Body – Block style M argins - 2, 1, 1, 1 Margins – 2” top; Sides and Bottom – 1” Center the word “Memo” (as the header) in all CAPS and bold After the header, quadruple space Next type four guide words: Each guide word: Typed in all capital letters Followed by a ( : ) Each guide word – All caps, double space, bold

Today’s Assignment Use MS Word to format the “Insurance Open Enrollment Memorandum Activity” Use the correct formatting rules. Save the memo on google drive in your classroom folder. Name it “Insurance Open Enrollment”. Submit your memo on google classroom.

Electronic mail (e-mail) - way to send and receive messages across the Internet. An e-mail message can reach the recipient’s e-mail account within a few seconds. You can send many types of files with email. You can access e-mail anywhere in the world. Electronic Mail Information Description username The name you use to create your e-mail address. @ The @ symbol separates the user name from the remaining part of the e-mail address. example.com The e-mail provider’s domain name. emcasarosa82@gmail.com

You can obtain an e-mail address by opening an account with an e-mail service provider (ESP). Century Link (Embarqmail) Google (G-Mail) Yahoo Mail!

Domain Name Server (DNS)

Heading & Body of an E-mail The heading of an e-mail has two parts: {To:} box - Who it is being sent to {Subject:} box - What the e-mail is about Heading & Body of an E-mail The paragraphs of an e-mail message Block Style Single spaced (SS) within paragraphs Double space (DS) between paragraphs

E-mails Should Include To: Subject: Salutation Body Complimentary Close Your Name

Complete the “E-Mailing an Attachment” Activity. This activity requires you to complete two steps. First, you will open a word document to answer five questions. Secondly, you will attach the “E-Mailing an Attachment” document to an e-mail.