Pre-registration nursing with the Open University Completing your portfolio for KYN237

Guidance for portfolio completion The slides that follow illustrate the expectations for completion for each section of the portfolio This slide show will be available to refer to again, in the KYN237 resources section of the module website If you have queries about completing your portfolio, contact your Practice Tutor

Make sure you fill in your first and last names and your OU PI Robert Benson X0112233

Have you signed and dated your declaration? If not, do it now!

You need an induction sheet for each of the four practice periods in Stage 2. Your mentors should induct you to each area when you start in practice and you both sign and date to confirm that this has been completed.

When you submit your portfolio you only submit those pages labelled Essential Information Fill out all sections of this page, fully, before you take your portfolio into practice. This will increase the likelihood of it being returned to you, should you misplace it.

S Jones Robert Benson X0112233 Helen Kirk HK Helen Kirk Alison Brown 24/11/16 Alison Brown AB A Brown 24/11/16 Sian Jones SJ S Jones 19/01/17 Paul Hilliam PH Paul Hilliam 12/06/17 Your practice tutor, your mentor(s) in your core practice base and your mentors in your contrasting experiences must complete the signature verification record. In addition, if your mentor requests another healthcare practitioner to assess you for a specific skill in the portfolio, this individual will sign off that skill and must therefore also complete the signature verification record as an ‘other signatory’.

Do not complete until the end of the module Do not complete until the end of the module. You must tick to declare your physical health, mental health & character. Robert Benson R01 X0112233    Robert Benson 28/02/18

You must achieve all the skills at Bondy Level 3 You must achieve all the skills at Bondy Level 3. If your mentors judge that there are skills that you have achieved at Bondy Level 4 this can be recorded in the portfolio.

Here are the criteria for Bondy Level 4, which may be achieved for Stage 2 skills.

Before student and mentor meet for the initial review, the student self-assesses abilities against the Bondy criteria and decides whether for each skill Bondy level 2 or 3 or NYA, ‘not yet achieved’ applies. The mentor will judge whether or not level 3 is achieved. Robert Benson X0112233 NYA 2 3 AB 24/11/16 3 2 NYA A Brown 24/11/16 2 There are still 4 skills to achieve at Bondy level 3, so the overall competence is at level 2.

During practice period 2, the student identifies he has reached 2 During practice period 2, the student identifies he has reached 2.2 ii at Bondy level 3 and the mentor agrees. He therefore achieves one more skill. Robert Benson X0112233 NYA 3 SJ 10/03/17 2 3 3 AB 24/11/16 3 2 NYA A Brown 24/11/15 2 The mid review meeting may not take place until practice period 3. In this case the Mid review of competency box remains blank at the end of practice period 2.

During practice period 2, the student achieves one more skill. Robert Benson X0112233 NYA 3 SJ 10/03/17 2 3 3 AB 24/11/16 3 2 NYA A Brown 24/11/16 S Jones 27/03/17 2 2 However, if the Mid review takes place at the end of practice period 2, then the mentor will complete the Mid review competency box as shown.

During practice period 3, if the student identifies other skills to be at level 3 and the mentor agrees, these will be signed off in the Final assessment column. Robert Benson X0112233 3 PH 19/07/17 NYA 3 3 SJ 10/03/17 2 3 3 AB 24/11/16 3 2 NYA A Brown 24/11/16 S Jones 27/03/17 2 2 So, in this example, during practice period 3 the student identifies 2.2.i is at level 3. The mentor signs it off in the Final assessment column.

In this example, the Mid review does not take place until the end of practice period 3. The student achieves two more skills, which are signed off in the Mid review column. Robert Benson X0112233 3 PH 19/07/17 NYA 3 3 SJ 10/03/17 2 3 3 AB 24/11/16 3 3 PH 05/08/17 2 3 NYA A Brown 24/11/16 2 Paul Hilliam 22/08/17 2 At the mid review meeting one skill, 2.2 v. remains to be achieved, so the overarching competency remains achieved at Bondy level 2.

During practice period 4, the student achieves the remaining skill. Robert Benson X0112233 3 PH 19/07/17 NYA 3 3 SJ 10/03/17 2 3 3 AB 24/11/16 3 3 PH 05/08/17 2 3 3 AB 18/12/17 NYA 3 A Brown 24/11/16 2 Paul Hilliam 22/08/17 A Brown 27/02/18 2 3 At the final assessment meeting the mentor is able to confirm that the competency has been achieved at Bondy level 3.

Robert Benson X0112233 Sometimes competence statements and skills do not all fit on one page. This is an example. Signing off the skills is undertaken as previously explained. The row for signing off the overarching competence at the three review meetings is located on the following page.

Robert Benson X0112233 Skill numbering on this page starts at iii. This indicates skills i. and ii. are on the previous page. The mentor must check these before determining the level of competence achieved.

Robert Benson X0112233 NYA 3 3 A Brown 24/11/16 NYA 3 3 Paul Hilliam 22/08/17 The number of field specific competencies is different for the two fields. There are 40 for mental health and 27 for adult nursing. Achievement of a competency can be signed off at any time during practice periods 1, 2 or 3, in the Initial or Mid review columns.

Robert Benson X0112233 3 A Brown 27/02/18 NYA 3 3 3 A Brown 24/11/16 3 3 A Brown 27/02/18 3 Paul Hilliam 22/08/17 3 A Brown 27/02/18 NYA 3 However, at the final assessment meeting the mentor must confirm that all field specific competencies have been achieved or sustained at Bondy level 3, so this column remains blank until the Final assessment meeting.

A Brown A Brown Robert Benson X0112233 Alison Brown Alison Brown 27/02/18 Alison Brown A Brown 27/02/18 Alison Brown At the time of the final assessment meeting, the core practice base mentor must also complete this form. If all skills and field specific competencies have been achieved, the mentor circles ‘yes’ and signs and dates the form.

Robert Benson X0112233 3 A Brown 27/02/18 NYA 3 3 3 A Brown 24/11/16 3 3 A Brown 27/02/18 3 Paul Hilliam 22/08/17 2 A Brown 27/02/18 NYA 3 However, at the final assessment meeting, supposing one or more skills or field specific competencies is not achieved at or not sustained at Bondy level 3. At the final assessment meeting the mentor confirms that the outcome for the competence is Bondy level 2.

A Brown A Brown Robert Benson X0112233 Alison Brown Alison Brown 27/02/18 Alison Brown A Brown 27/02/18 Alison Brown At the time of the final assessment meeting, the core practice base mentor must still complete this form. This time ‘No’ is circled. The student still has time to work towards achieving the outstanding skill and field specific competency before submission.

During practice period 4, the student achieves the remaining skill. Robert Benson X0112233 3 PH 19/07/17 NYA 3 3 SJ 10/03/17 2 3 3 AB 24/11/16 3 3 PH 05/08/17 2 3 3 AB 03/03/18 NYA 3 A Brown 24/11/16 2 Paul Hilliam 22/08/17 A Brown 27/02/18 2 2 A Brown 03/03/18 3 Following a further review of the skill the mentor is able to confirm that it has been achieved at Bondy level 3. The overarching competence must be re-signed at level 3.

Robert Benson X0112233 3 A Brown 27/02/18 NYA 3 3 3 A Brown 24/11/16 3 3 A Brown 27/02/18 3 A Brown 03/03/17 3 Paul Hilliam 22/08/17 2 A Brown 27/02/18 NYA 3 Similarly the field specific competency should be reviewed and, if achieved, signed off at Bondy level 3.

A Brown A Brown A Brown A Brown Robert Benson X0112233 Alison Brown 27/02/18 03/03/18 Alison Brown A Brown A Brown 27/02/18 03/03/18 Alison Brown The core practice base mentor must update this form. This time ‘Yes’ is circled in red ink and the entries are re-signed and re-dated, also in red ink.

As students progress through their practice experiences, tick off the experiences gained. Robert Benson X0112233  Helen Kirk 24/11/16  Helen Kirk 22/08/17  Helen Kirk 22/08/17  Helen Kirk 24/11/16  Helen Kirk 24/11/16  Helen Kirk 27/02/18  Helen Kirk 27/02/18  Helen Kirk 27/02/18  Helen Kirk 27/02/18  Helen Kirk 22/08/17  Helen Kirk 22/08/17  Helen Kirk 24/11/16  Helen Kirk 27/02/18  Helen Kirk 27/02/18

Robert Benson X0112233  Helen Kirk  Helen Kirk 22/08/16 Robert Benson X0112233  Helen Kirk 22/08/17  Helen Kirk 22/08/17 Students must gain experience in all those types of experience that are marked by an asterisk. The PT will sign and date experiences gained at the three review meetings.

Do not forget to enter the total hours completed. Robert Benson X0112233 855 Robert Benson Robert Benson 27/02/18 Alison Brown A Brown District nurse 27/02/18 If there are still practice hours to complete at the time of the final assessment meeting this form can be completed after the meeting, but must be done before submission.

If you cannot complete all your hours before portfolio submission you must enter the hours that you have completed. Robert Benson X0112233 780 Robert Benson Robert Benson 27/02/18 780 Alison Brown A Brown District nurse 27/02/18 Your mentor will then confirm that this number of completed hours is correct and whether or not you have achieved the 340 hours of supervision.

Robert Benson X0112233 Enjoy learning Confident in practice CAMHS Relating neurophysiology to nursing practice Have only observed medicines administration so far Medicines administration Law and MH nursing When you start each practice learning period discuss these four areas with your mentor, agree what you are going to focus on and fill out the form.

After your initial review meeting, make a plan to support your learning needs Robert Benson X0112233

At this stage your mentor is likely to offer an overview of your progress to date. Robert Benson X0112233 Your mentor should comment on the areas listed below: practice performance: e.g. generally confident in practice professional behaviour: e.g. increasing awareness of professional boundaries perceived professional attitudes: e.g. keen to work as a team player attendance record: e.g. excellent, no sickness or absence to date punctuality record: e.g. is always ready to start at the required time professional appearance: e.g. usually neat and tidy, reminded to clean shoes Alison Brown 24/11/16 A Brown The same set of forms is provided to record details of the mid-review meeting

Robert Benson X0112233 The action plan from the final assessment meeting should be developed in order to take you forward into Stage 3

At this stage your mentor should have a good insight into your progress during the module. Robert Benson X0112233 Your mentor should comment on the areas listed below: practice performance: e.g. much more confident now as a nursing student professional behaviour: e.g. encourage to seek support if needed perceived professional attitudes: e.g. working well within the MDT attendance record: e.g. excellent, no sickness or absence punctuality record: e.g. is always prompt and reliable professional appearance: e.g. always well presented Two Stage 2 skills and 1 field specific competence yet to be achieved at Bondy level 3. A Brown Alison Brown 27/02/18

Robert Benson X0112233 Your practice tutor will make comments here about your overall performance and progress during KYN237. This will include comments about your diligence in submitting your monthly record of hours forms, your practice learning evaluations and producing portfolio evidence to demonstrate your underpinning knowledge of practice related skills.

Robert Benson X0112233 This form can be used at any time during the module, by any mentor, to provide feedback about a particular aspect of a student’s practice. This may be to comment on excellence in performance e.g. because a student has dealt effectively with a complex issue, or to highlight a concern about progress and to indicate the support that will be put in place to address the concern. Students should always have spare copies of this form available in their portfolios.

Robert Benson X0112233 There may not be sufficient space on the action plan that is completed after each review meeting to identify all the learning needs. This additional action plan can be used to supplement the post-meeting action plans. It may also be the case that during a practice period the student achieves all the learning needs set on their action plan, and therefore needs to develop a further action plan to identify other learning needs to be achieved.

This form is completed by the student, mentor and practice tutor to confirm participation in each of the three formal meetings. Robert Benson X0112233 This space is used if an additional meeting takes place after final assessment meeting.

Record of student hours forms must be completed every month: Oct Record of student hours forms must be completed every month: Oct. 2015 – Mar. 2017 Robert Benson XX team north X0112233 District nursing team October 2015 Enter the hours for the shift and the actual hours worked excluding breaks. In the example the shift lasts for 12 hours, but hours worked are 11 as there is a one hour break. If the mentor is available to supervise the student that day, the mentor should sign. If not, then another registered nurse should sign. The form must be completed on the date that the shift is undertaken. 07:30-19:30 11 hours Robert Benson A Brown 07:30-19:30 11 hours Robert Benson Pam Smythe There is a form for 15th – 31st of any month, but it is not included in this presentation.

A Brown Robert Benson X0112233 October 2015 At the end of the month, add up the number of nursing student hours that have been completed. In this instance it is 22 hours. There is no sickness or annual leave taken. 22 Robert Benson 31.10.2016 A Brown 31.10.2016 Once complete scan and email the 3 pages for October to the practice tutor.

Robert Benson X0112233 Summary account 1.1 iv; 1.3. i; 1.4.i; 1.4 ii Evidence added to the portfolio is numbered sequentially. The number of the piece of evidence should be included on the piece of evidence itself.

Mentors should set calculations for students to complete Mentors should set calculations for students to complete. Actual examples from practice are particularly relevant.

Robert Benson X0112233 Mentors should seek feedback from at least two service users regarding a student’s performance, preferably one from practice period 2 and one from practice period 3. Discuss the student’s performance with the service user, then complete the form.