Central Region Office Scaled Platform Regional Meeting November 15, 2017

Region Superintendent Mr. John D. Pace Region Superintendent

Administrative Director Academic & School Operations Mr. Eric Acosta Administrative Director Academic & School Operations

Community & School Operations Maintenance/Capital Improvements Thanks for your feedback on the Maintenance Report. Please continue to monitor and provide feedback. Next survey will go out the week of November 27th Purpose of Monthly Report New feature to survey includes a dropdown to indicate priority items New principal dashboard tool to monitor work orders Maintenance does not address Pest removal issues. Please contact the Department of Safety, Environment & Hazards Management “Request For Assistance for Pest Control Problems” Cleaning and Sanitation Audits Areas that need correction Re-inspection Incident Reporting Be specific and stick to the facts! (Who, What, When, and How) Please watch your grammar

Community & School Operations Emergency Evacuation Drills Emergency Evacuation Drill #5 and FASI System Lockdown Drill (Code Red) Automated External Defibrillator (AED) Equipment and Deployment Procedures (quarterly report) – (WB #20928) Paraprofessional/School Support Personnel of the Year Packets are due to the region by November 17th (WB #22090) Immunization Report Please monitor and take appropriate actions Best practice

a

Community & School Operations Miami-Dade County Youth Fair & Exposition - Walter B. Arnold, Jr. Youth Hall of Fame Community Service Awards Nomination – Due February 9, 2018 (WB #22074) M-DCPS Social Media Campaigns (WB #22135) #MondayMotivation: Select an inspirational quote and post it with an image of teachers, students, or staff at your school. #TeacherTuesday: Highlight educators at your school by recording a short video featuring a teacher explaining why he or she love to teach. This can be a short 20-30 second video and can be recorded with your cell phone. #TechnologyThursday: Take a photo of students using technology at your school and share how it elevates the learning environment. #ThrowbackThursday:  If you have historical photographs of your school and alumni, post them on social media to promote school pride and spirit. #FlashbackFriday: Did you recently host a fun and memorable event at your school? You can post the images using the hashtag #FlashbackFriday to remind your followers about the event.

Contact Information Mr. Eric Acosta, Administrative Director ericacosta@dadeschools.net (305) 499-5050 ext. 5056 – Office (305) 470-9531 – Private Line (786) 261-1861 – Cell Ms. Ana Perez, District Administrative Assistant 244943@dadeschools.net (305) 499-5050 ext. 5061

Dr. Janice Cruse-Sanchez Administrative Director Financial Human Capital

Personnel Continue to pursue candidates for openings Look at your College Interns as possible hires Waiver Options ESE – New Hires with Core Subject Area only Gifted Reading Austistic Spectrum Disorder (ASD) ESOL Endorsement (with list of ESOL students) Releasing of Probationary Employees Hire Temp Instructors for ALL open positions

Audits Auditors are actively finding issues: Monitoring of Community School Accounts! FTE Exceptions: DEUSS date (ELL start date) No Evidence of LEP Committee/6 Semesters or more Home Language Survey ESE – IEP out of date/missing signatures

Audits Auditors are actively finding issues: Title 1 Monitoring property, especially non-capitalized Properly Identified and Disposal Procedures Employees working in position paid for by grant Money not deposited in a timely manner Collection/Deposits Log (FM7249) Not using BPI Receipt Books

Budget Communication Procedures Funds When communicating about Budget related matters include in Subject Line Name of School Location # Confidentiality Funds Funds should be interfaced soon; I will email you when available All Funds must be monitored on a monthly basis Negative amounts at end of year will be taken from next year’s budget

Weekly Briefings WB #22105 – Money DOES Matter Support Program Resources - October Session WB #21901 – Ethics Matter WB #22106 - Board Policy 8510, Wellness Policy and Federal Guidelines for Food Sales on School Campus WB #22088 – 2017-2018 American Federation of State, County and Municipal Employees (AFSCME) Support Personnel Program

Contact Information Budget Office Mr. Paul Mickey, Budget Coordinator pmickey@dadeschools.net (305) 995-1574 – Office Ms. Gabriela Petrini, Instructional Staffing Officer gabrielapetrini@dadeschools.net (305) 995-7225 – Office Mr. Henry Tablada, Non-Instructional Staffing Officer htablada@dadeschools.net (305) 995-7244 – Office Mr. Zachary Garvin, Non-Instructional Staffing Officer (ETO) zachgarvin@dadeschools.net (305) 995-4896 – Office

Professional Standards for Non-Instructional General Reminders Remember to contact me prior to giving any formal written document to employees (i.e., Professional Responsibilities Memo) Email me with a general message “Please call me in reference to personnel matter”. (If it is urgent) Mid-Year Evaluations with Clerical Personnel occur in December (FM-3882) Document areas of concern now with Progressive Discipline Should have at least Professional Responsibilities Memo prior to documenting concern in mid-year meeting Security Monitors - Must be in District “Green Shirts” Custodial Work Hours (see WB #18352)

Instructional Performance Monitoring and IPEGS Assessment Timeline Calendar for Site Supervisors See OPS Manual page I-2 for specific dates/deadlines Instructional Performance Evaluation and Growth System (IPEGS) Online IPEGS document must be used Formal Observation results in “unsatisfactory” level of performance requires that formal assistance and support be provided the following documents are only issued after review by this administrator: Support Dialogue (SD) Improvement Plan (IP) – follows a Support Dialogue when the professional’s job performance has not improved within the SD time frame Support Dialogue Initiated by the assessor at any point during the school year Designed to facilitate discussion about identified performance standards and to identify ways to address improvement The Support Dialogue (SD) Form is submitted to this administrator in Word format for review and discussion with the principal (prior to giving the SD Notification form)

IPEGS Support Dialogue Process Contact me immediately after an unsatisfactory observation that will require initiating an SD, prior to providing notification of the SD meeting, and prior to meeting with the instructional professional; ALL documents must be reviewed by the principal FIRST and sent to me via the principal’s email Should arrive prior to the period beginning and stay for the entire lesson SD for Performance Standard 2-8 (teachers) or 2-7 (instructional support or student services) must occur within ten (10) calendar days of the observation 48 hours notification must be provided to the professional prior to the SD meeting via the Support Dialogue (SD) Meeting Notification Form (which is available in the online system); UTD representation and/or peer support professional (mutually agreed upon by professional and assessor)

IPEGS Support Dialogue Process cont’d Timeframe for Support 21 calendar day period Upon completion of the 21 calendar day SD process, a subsequent observation must be conducted by the same assessor; ensure that support identified on Observation of Standards Form (OSF) occurs and is documented Second observation should be conducted as soon as possible, within 2-3 days after the 21 calendar day period has ended Recommended that the second observation be conducted during the same class/period/event as the initial observation Possible outcomes Professional improves/remediates Professional made “some” progress, SD can be extended for up to 10 days Professional makes “no” progress; Improvement Plan (IP) initiated

Deliberate Practice Growth Target IMPORTANT DATES Reflection and Development Phase October 26th – the Professional submits document November 17th – the Designated Administrator signs and returns to employee (do not delay in reviewing these documents) Ensure Timelines are met by all Administrators WB #22070 – 2017-2018 Required Professional Learning on the Deliberate Growth Target (DPGT) Process All newly hired instructional professionals who have not attended a previous session Wednesday, November 29th at CPL; Two 3 hour sessions

Weekly Briefings WB #21769 – ETHICS MATTER - Employee-Student Relationships WB #21901 – Ethics Matter Training WB #22070 – 2017-2018 Required Professional Learning On The Deliberate Practice Growth Target (DPGT) Process WB #22079 - ITS-Online Professional Development Opportunities

Weekly Briefings WB #22027 - 2019 Teacher of the Year Nomination Packet Due: Monday, November 20th One original and 4 copies WB #22037 – 2019 Rookie Teacher of the Year Nomination Packet Due: Friday, November 17th WB #22126 – New State Educator Certificates Renewing and Addition of subjects process

Contact Information Dr. Janice Cruse-Sanchez, Administrative Director jcruse-sanchez@dadeschools.net (305) 499-5050 ext. 5057 – Office (305) 470-9464 – Private Line (305) 305-499-5074 – Fax (786) 229-5412 – Cell Ms. Raquel Diaz, District Administrative Assistant radiaz@dadeschools.net (305) 499-5050 ext. 5047 Office of Professional Standards Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools.net (305) 499-5050 ext. 5048

Contact Information Non-Instructional Ms. Maria G. Zabala, District Director Office of Professional Standards mzabala@dadeschools.net (305) 995-7106 – Office Instructional Ms. Carmen G. Gutierrez, District Director carmengutierrez@dadeschools.net (305) 995-7104 – Office Employee Assistance Program Ms. Rosaline Linares, Clinical Officer rlinares2@dadeschools.net (305) 995-7111 – Office

Administrative Director Academic Operations K-12 Mr. Michael Lewis Administrative Director Academic Operations K-12

Academic Operations Attendance iAttend Schools Certification of Attendance (1st Grading Period just ended), please ensure that all corrections are done Attendance Review Committee Meeting – ARC (FM# 6704) iAttend Schools “Targeted Student Status Form”, please ensure that this document is monitored closely and corrective strategies are implemented. Friday, November 17th is the due date for submission of documents for the month of November Attendance Boundary Committee (ABC) The next scheduled meeting is November 30th

Academic Operations Exceptional Student Education (ESE) Updates Hurricane Maria/Irma Aftermath: Displaced Students If records are Available To the extent possible, follow existing procedures regarding transfer student form outside Florida according to Rule 6A-6.0334, Florida Administrative Code (F.A.C.) https://www.flrules.org/gateway/ruleNo.asp?id=6A-6.0334 If Records are not Available Accept and document the parent’s or guardian’s statement that the student is a student with a disability. Meet with parents and student, if appropriate, to obtain as much information as possible regarding the student’s disability and services, including IEP goals and accommodations. Provide comparable services Determine the most appropriate placement and program based on information gathered.

Academic Operations Exceptional Student Education (ESE) If Records are not Available Determined the most appropriate placement and program to include grade level placement based on student progression plan Obtain consent Placement/services Evaluation Develop an IEP Follow initial evaluation and eligibility procedures Evaluation and RTI procedures must be conducted concurrently Progress must be monitored Provide parent with procedural safeguards FTE Survey 2 ended October 13th, FTE is up Over 500 Expired IEPs Inclusion Rate up form 49.4% to 54.4%

Academic Operations Exceptional Student Education (ESE) H-4 Subject: Review of ESE Program and Related Services Please visit e-Folder to review the proposed actions. Review of ESE Program and Related Services Link to Strategic Blueprint: Relevant, Rigorous and Innovative Academics. Task Force Submit report to School Board in February 2018. ESE Instructional Program Audits Starting in November 2017 11 Schools, 3 per region A process similar to the protocol applied for IRs will be implemented analyzing the following main components: Instruction, Learning Environment, Operations, and Staff.

Academic Operations Student Transfers Suspension/Expulsions Principals are obligated to meet with parents Please submit All transfer request on the date received Address Verification Agreement (FM# 4686E) Suspension/Expulsions Remember, there are NO SUSPENSIONS! Student Success Center (SSC) please use required forms (FM # 6810 and 7604). Pathways Program is for students exhibiting Level IV- V behavior. Students that normally would have received a 10-day outdoor suspension during the expulsion process will now be temporarily assigned by the Division of Educational Opportunity and Access (DEOA) to one of the Pathways locations For students in grades 6-12 Requires completion of a form and parent permission (FM-7603, Rev 08-15) Locations: Jan Mann Opportunity School or Miami Mac Arthur South

Academic Operations Procedures for Non-Disciplinary (Voluntary Assignment) – see WB #19783 Procedure has been streamlined. No longer required to submit FM #3666 Submit only Request for Non-Disciplinary Assignment to Opportunity School Complete in its entirety. Ensure parent is aware that the student must remain in the program for two successful grading periods in order to be dismissed Requires Region approval. Therefore, the Form must be scanned and emailed to me from the Principal only. Indicate in the Subject of the email: Request for Non-Disciplinary Assignment to Opportunity School – Student Initials and ID # After review, I will respond Approved/Disapproved. Principal will be to utilize the email response as proof of Region approval.

Weekly Briefings Please monitor emails from Ms. Morales WB# 22092 – Live CBT Training for New Test Chairperson WB# 21976 – November is Homeless Awareness Month WB# ESE forthcoming

Contact Information Mr. Michael Lewis, Administrative Director mjlewis@dadeschools.net (305) 499-5050 ext. 5046 – Office (305) 470-1904 – Private Line (786) 402-4070 – Cell Deborah Gonzalez, Social Work Chairperson Student Administrative Transfers D.Gonzalez@dadeschools.net (305) 499-5050 ext. 5043 Ms. Ana Perez, District Administrative Assistant 244943@dadeschools.net (305) 499-5050 ext. 5061

Administrative Director Academic Operations Elementary/K-8 Mr. Alejandro Perez Administrative Director Academic Operations Elementary/K-8

Academic Operations

Academic Operations

Academic Operations WB #22057 – Mandatory ACCESS for ELLs 2.0 Certification Requirements for All Test Administrators  WB #22062 – Accessing EESAC Funds WB #22104 – ITS - 2017-18 Grade 3 Mid-Year Promotion WB #22067 – School Health Index Annual Report Due December 15, 2017

Administrative Director Ms. Rosa Lewis, Administrative Secretary Contact Information Mr. Alejandro Perez, Administrative Director aperez@dadeschools.net (305) 499-5050 ext. 5059 – Office (786) 412-6789 – Cell (305) 470-9447 – Private Line Ms. Rosa Lewis, Administrative Secretary rosaelenalewis@dadeschools.net (305) 499-5050 ext. 5049

Administrative Director Academic Operations Secondary Ms. Robin Atkins Administrative Director Academic Operations Secondary

Academic Operations WB #22092 – Live Computer Based Training for new Test Chairpersons ONLY on November 15th and November 20th. Required in order to administer the FSA , NGSSS, and FCAT 2.0 assessments WB #22083 – Advanced Placement Mid-Year Student Curriculum Review. Meeting date November 18th WB #22063 – 2017-18 Miami Herald Silver Knight Awards. Deadline to lock and submit applications is January 29th WB #22054 – ACT English Language Support

Academic Operations WB #22057 – Mandatory ACCESS for ELLs 2.0 Certification Requirements for ALL Test Administrators Testing Window January 29th through March 23, 2018 Test Administrators receive Login information on November 2nd. Check with your Test Chairperson Test Administrators must complete all training tutorials, quizzes and certifications December 15th Principals MUST complete and submit the Google Docs Form. Link is in the Briefing

Academic Operations WB #22053 – Requesting Medically Complex and Extraordinary Exemptions for Participation in Statewide Assessment Programs Request for Medically Complex Exemption (FM-6783); Request for Extraordinary Exemption (FM-7530) Request deadlines are December 22nd Schools must NOT re-submit requests for students still covered by a prior-year’s request that was approved by the Commissioner

Academic Operations WB #22071 – Dual Enrollment Registration for Miami Dade College and Florida International WB #22056 – FL-DOE Industry Certification/Digital Tool Certification Test Administration Procedures WB #22059 – Social Sciences – Senior High School 2017-18 Mock Trial Competition WB #21920 – Scholastic Arts – Writing Awards

Academic Operations POWER BI Power BI Usage: Central Region 1st Place 79% Active Users An “Active User” on Power BI is defined as someone holding a pro license who has signed on at least one time in the past 30 days. “Power Users”: Central Region: 1st Place with 37 Power Users A “Power User” is ranked amongst the top 100 users in the District based on frequency and duration of log-ins into Power BI.

POWER BI - TOPIC ASSESSMENTS Academic Operations POWER BI - TOPIC ASSESSMENTS Schools’ percent tested data continue to be extremely low Percent Tested amount lower than 95% on the FSA/EOCs will result in a grade of “I” Topic Assessments ensure that teachers stay on pace to cover all the content on the pacing guides prior to the FSA Topic Assessments allow schools the ability to reflect/ calibrate on their progress in relation to last year’s data as well as in relation to other schools

POWER BI - TOPIC ASSESSMENTS Academic Operations POWER BI - TOPIC ASSESSMENTS If teachers are not assessing the content taught, how are they being reflective practitioners? How are non-mastered benchmarks being identified? How are students needing remediation (or ready for enrichment) being identified? How are students in the Lowest 25% being progress monitored with grade-level content?

POWER BI Topic Assessments Percent Tested by Region Academic Operations POWER BI Topic Assessments Percent Tested by Region

Contact Information Ms. Robin Atkins, Administrative Director ratkins@dadeschools.net (305) 499-5050 ext. 5058 – Office (305) 470-9464 – Private Line (786) 256-9245 – Cell Ms. Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools.net (305) 499-5050 ext. 5048

Central Region Office Scaled Platform Regional Meeting November 8, 2017