Data Coordinators Meeting January 26, 2018

Agenda Assessments NYSITELL 3-8 PBT/CBT Regents NYSAA State Reporting Upcoming Deadlines PD Reminders

NYSITELL New NYSITELL effective 2/1/2018. M.A.A.R.S. High Level Process for Scoring “Teleform and ASAP Directions for NYSITELL Processing” is located in the FTP site in 2017-2018/NYSITELL/DOCUMENTS. NYSITELL Teleform.TFT files and PDFs of the answer sheets are loaded to the FTP site in 2017-2018/NYSITELL/TELEFORM FORMS.

NYSITELL – ASAP Rights

NYSITELL – ASAP Selection

3-8 Assessments Answer Sheet Changes

3-8 Assessments Districts Charters & Non-Public Schools 3rd Sort File for Answer Sheet Printing - Sample Rosters and Final Review – end of day today Student data updates to Level 0 – End of day January 26th (today) Printing of Rosters and labels will start January 29th Charters & Non-Public Schools Student data updates to Level 0 – End of day January 19th (last Friday) Printing of Rosters and labels will start January 22nd

CBT - Operational Data Breach User Access / Accounts (From NYSED) “At every roadshow, we will discuss the data breach as we open the day to make sure our operational CBT districts and schools are well informed. We want to provide an opportunity to hear concerns and talk about security for student data, which is our top priority as we transition into a more technology-present world.” User Access / Accounts DTC’s & Principals – should now have login accounts New Account will need to be created for other user roles not collected from SEDREF Reference: User Roles and Responsibilities – https://cbtsupport.nysed.gov/hc/en-us/articles/115002030266-Nextera-Admin-Roles-Responsibilities

CBT - Operational Student Data February 8: Math student data need to be up-to-date in the DW by end of day. February 20**: ELA student data should be available in Nextera Admin. March 13**: Math student data should be available in Nextera Admin. **Adding of additional students and rostering students can occur ONLY after the availability dates referenced above! Please do not add students before these dates. **Setting student testing accommodations and setting Not Tested Codes can also begin after these dates.

CBT - Operational Nextera Secure Browser Good practice and highly recommended by NYSED that schools do an uninstall and re-install of the secure browser The link below will have the complete article on CBTsupport including a list of devises… New! Article with Nextera Secure Browser Versions and Release Notes (From NYSED) What are the current versions of the Nextera Secure Browsers on each allowable testing device for CBT? https://cbtsupport.nysed.gov/hc/en-us/articles/115003900471

CBT - Operational Upcoming potential improvement… Nextera Admin Multiple Student Edit Possibly the ability to apply a reason-not-tested to a group of student (a.k.a. rostered together)??

CBT - Operational Practice Tests New practice test maybe available the end of this month (January) via Nextera Admin.   (From NYSED) New Practice Tests in the Secure Browser, Available End of January We will keep you posted on the release date and announce to the CBT Listserv when the new practice tests are available in the Nextera Secure Browser. The 2018 Nextera Secure Browser practice tests will require new logins this year. You can find last year’s Secure Browser practice test logins in the following articles: How do we access Math practice tests in the Nextera Secure Browser? How do we access ELA practice tests in the Nextera Secure Browser? We will be updating these same articles with the new Secure Browser practice test logins, so you can bookmark those articles—we will provide a green “update” indication at the top of the articles so that you know the new logins are available. The 2017 practice test logins will no longer work when we release the 2018 practice tests on the Nextera Secure Browser. As a reminder, the new practice tests for 2018 that will be released in the Nextera Secure Browser are the exact same practice tests available now in the publicly available online Question Sampler. The benefit is that students will be able to experience the Secure Browser that “locks down” their access to other areas on their computer and does not allow the student to access the internet when testing within the secure browser. We have heard from our schools that this is a valuable experience for students to have prior to sitting for the operational CBT exams in the spring.

CBT Training and Support Nextera Admin – DTC Support: January 30th – (MAARS) CATS Training Room A&B – 8:30am-3:30pm Regional CBT Winter Training Session (Reminder to folks that have registered) Nextera Admin – BTC/DTC Support (entering Students): Feb. 28th- PDC Big Ridge Rd. Room 2 8:30am-3:30pm March 5th- 15 Linden Pk. Room Room 2 8:30am-3:30pm ScorePoint Training Locations & Dates Tuesday, March 6: WNYRIC in Buffalo, NY Wednesday, March 7: EduTech/Wayne Finger Lakes in Newark, NY Friday, March 9: NERIC in Albany, NY https://cbtsupport.nysed.gov/hc/en-us/articles/360000211551-What-are-the-2018-dates-for-ScorePoint-Training-Sessions- Proctor Training (Webinar) – May 2018 – more info. coming soon. Wednesday, February 7, 2018, Time: 9:00 am – 3:30 pm On-Site: Monroe/ M.A.A.R.S RIC, 3599 Big Ridge Rd, Spencerport, NY 14559 Professional Development Center Rooms 1&2

CBT Training and Support Other Upcoming Training Events…

CBT – Field Test Field Test Assignments We have reached out to NYSED to find out when the assignment lists will be released… more info. to come.

Regents January Physics Regents Restricted – manual entry into Level 0 June Global History & Geography Transition Exam – Tuesday, June 5th: Schools may be chosen to use Pearson for answer sheets and scoring.

TSDL Roster Verifications TAA Applications PMF BEDS ePMF Forms TSDL Roster Verifications V.S. PURPOSE: staff BEDS Day Collection TEMPLATES: Staff Snapshot & Staff Assignment TAA: Teachers log into TAA and complete teaching assignments in ePMF forms NOTE: Non-Teaching Professional data is collected through Staff Assignment FUTURE: Course Instructor Assignment & Student Class Entry/Exit will be used to populate teaching assignment CERTIFICATION DUE: February 23 PURPOSE: calculation of Staff Evaluation state growth scores relating to APPR TEMPLATES: Staff Snapshot, Staff Assignment, & Staff Student Course TAA: Grades 3-8 ELA/Math and Math Regents teachers log into TAA to review course rosters (Teacher of Record) NOTE: Be sure Principals are current in Staff Assignment CERTIFICATION DUE: June 22 https://eservices.nysed.gov/taa/login.htm

PD ‘End of Year’ Reporting via SIRS The ‘End of Year’ Special Education data contained in VR’s 11-16 (and included SPP Indicators as assigned to district), requires the upload of SE Snapshot, SE Events, Assessment (COSF), and Program Service (TOD, Intervening Services) data to populate the reports. VR 13, VR 15 (and associated SPP Indicator #7), and VR 16 Certification between 5/29 – 8/27/18 VR 13 requires upload of SE Snapshot to the Data Warehouse (End of Year Snapshot from Frontline IEP) VR 15 (SPP #7) requires upload of COSF Assessment to the Data Warehouse (Indicator 7 Assessment Fact Extract from Frontline IEP) VR 16 for affected districts populates through SIRS via Enrollment, EI Program Service (5753), and TOD data All require TOD data VR 11 (and associated SPP Indicator #11, as assigned), VR 12 (and associated SPP Indicator #12, as assigned), and VR 14 (ALL public school districts) Certification between 5/29 – 9/24/18 Requires upload of SE Events to the Data Warehouse (Events Extract from Frontline IEP) REMINDER: Level 2 repository FREEZES to all demographic, enrollment, program service (including type of disability), assessment (COSF), and SE Snapshot data on 8/24/18. You must have this data loaded into Level 0 by Thursday 8/23/18 for the L2 deadline to populate the data into the PD site. SE EVENTS is the only Special Education data that can be uploaded to Level 0 after Level 2 freezes on 8/24/18.

ESSA Update On 01/16/2018, NYS’s final State Plan was approved. http://www.p12.nysed.gov/accountability/essa.html Expenditures per pupil reporting and suspensions used for accountability will be implemented in 2018-19. Changes include: inclusion of NYSAA students in the College, Career, and Civic Readiness Index denominator for accountability (Skills & Achievement and Level 2-4 on NYSAA earns CCCR credit) Academic Achievement can only include ELA and math, so separate measures for “Core Subjects” (ELA, math, science, and social studies) will be introduced and a Composite Level will be used to determine TSI and CSI schools Cannot use continuously enrolled tested students for Academic Achievement, but can use them for Core Subject Performance

ESSA Waiver Update 1 of 3 waivers approved: Grades 7 and 8 advanced students may take a Regents math in lieu of the grades 7 and 8 math tests for accountability. Grade 8 advanced students may take a Regents science in lieu of the grade 8 science test for accountability. ELLs in their second year of enrollment in U.S. school may NOT be exempt from using the general ELA assessment for accountability. Students with disabilities may NOT be tested out of grade.

Communication

Questions? Next Meeting: May 3, 2018 Thank you for coming!