GPSA Grants Code Updates

Agenda Introduction Perspectives SRG / PDG Scoring Rubrics Graduate Scholarship Fund Funding Amounts Organizational Updates Other updates

Intro Why are we making these changes: To make perspectives clearer and more specific to better ensure that the Reader from an applicants perspective is familiar with the topic/subject To make scoring more reflective of the outcomes of the application than grammar To codify the rules that govern the GPSA Scholarship To clear up items that have been confusing or operationally challenging

Perspectives – No Change Applies to any creative arts whose products are to be appreciated primarily or solely for their artistic, aesthetic or intellectual content Examples: Studio Art, Music, Theatre, Dance, Film, Creative Production Applies to academic disciplines that study aspects of human society and culture, or process and document the human experience. Examples: Ancient and Modern Languages, Literature, Philosophy, Geography, History, Religion Fine Arts and Design (FAD) Humanities (HUM)

Perspectives - Updated Social and Behavioral Studies Social Sciences (SOS) Applies to disciplines dealing with the institutions and functioning of human society, or with a particular phase or aspect of human society Examples: Economics, Business, Management, Public Administration, Public Policy, Law, Political Science Behavioral Sciences (BES) Applies to disciplines dealing primarily with human action, and often seeks to generalize about human behavior in society Examples: Psychology, Sociology, Education, Anthropology, Women Studies, Communication

Perspectives - Updated Science, Technology, Engineering, & Math Natural Sciences (NAS) Formal Sciences (FOS) Applied Sciences (APS)

Perspectives - Updated Science, Technology, Engineering, & Math Natural Sciences (NAS) Applies to sciences that deal with matter, energy, or the physical world, and their interrelations and transformations or with objectively measurable phenomena. Examples: Biology, Chemistry, Earth Sciences, Astronomy, Physics Formal Sciences (FOS) Applied Sciences (APS)

Perspectives - Updated Science, Technology, Engineering, & Math Natural Sciences (NAS) Formal Sciences (FOS) Applies to disciplines concerned with theoretical formal systems, and the theoretical branches of computer science Examples: Computer Science, Math, Geometry, Statistics, Logic, Information Theory, Systems Theory, Linguistics Applied Sciences (APS)

Perspectives - Updated Science, Technology, Engineering, & Math Natural Sciences (NAS) Formal Sciences (FOS) Applied Sciences (APS) Applies to disciplines that apply scientific knowledge to practical problems.  Examples: Medicine and Health Sciences, Engineering

SRG/PDG Scoring Rubrics: Background Current – 25 Points Applicant’s academic/professional interests and stage in degree program are clearly stated. (0 – 10 Points) Activity is described in detail: What exactly will the applicant do, where and when is it happening, and why is it significant for the applicant’s interests? (0-10 points) Activity is put into context of the applicant’s academic/professional field at large. (0-5 points) SRG Updated – 30 Points Applicant’s academic/professional interests are clearly stated. (0 or 5 points) Activity is described in detail: (0-20 points) What exactly will the applicant do? (5) Where and when is the activity happening? (5) Why is it significant for the applicant’s interests? (10) PDG Updated – 35 Points Applicants professional goals are clearly stated (0 or 5 points) Activity is described in detail:, (0-20 points) How is it significant for the applicant’s goals? (10)

SRG/PDG Scoring Rubrics: Benefits Current – 30 Points Proposed activity’s benefits to applicant are clearly stated and linked to academic /professional development. (0-15 points) Benefits of applicant’s work to academic professional community are clearly stated. (0-15 points) SRG Updated – 30 Points Proposed activity’s benefits to applicant are clearly stated and linked to academic interests. (0-10 points) Benefits of applicant’s work to the UNM community are clearly stated. (0-10 points Benefits of applicant’s work to academic and/or professional community are clearly stated. (0-10 points) PDG Updated – 25 Points Specific benefit(s) is clearly stated and explained (0-10 points) Proposed activity’s benefits to applicant are clearly linked to professional development and/or career goals. (0-15 points)

SRG/PDG Scoring Rubrics: Composition Current – 15 Points Proposal flows logically. Writing style is direct and action-oriented. (0-5) points Proposal is suitable for a general academic audience. Technical terms are defined. (0-5 points) Proposal shows evidence of proofreading, with few errors in grammar or usage. (0-5 points) SRG Updated – 10 Points Proposal flows logically and writing is clear. (0-5) points PDG Updated – 10 Points

SRG/PDG Scoring Rubrics: Budget Current – 30 Points Applicant pursued other sources of funding within the University or academic community (e.g. department, Office of Graduate Studies, Career Services), or from outside organizations relevant to the applicant’s research. (0 OR 10 points) Items to be funded by SRG/PDG, applicant, or other sources are indicated as such. (0 OR 5 points) Budget appears well-researched and complete for scope of project (names of facilities, dates, itineraries, etc.), listing all spending related to activity. Choices appear to be economical and/or are explained. (0-15 points) SRG Updated – 30 points Applicant has or will attempt to secure other sources of funding within the University or academic community (e.g. department, Office of Graduate Studies, Career Services),from outside organizations, or personal finances; explanations shall be included for each additional funding source. (0 OR 5 points) Budget has been completed using the GPSA Budget template; items to be funded by SRG/PDG, applicant, or other sources are indicated as such. (0 OR 10 points) PDG Updated – 30 Points Applicant has or will attempt to secure other sources of funding within the University or academic community (e.g. department, Office of Graduate Studies, Career Services),from outside organizations, or personal finances; explanations shall be included for each additional funding source. (0 OR 5 points) Budget has been completed using the GPSA Budget template ; items to be funded by SRG/PDG, applicant, or other sources are indicated as such. (0 OR 10 points)

Graduate Scholarship Fund The Graduate Scholarship Fund shall award up to $1,000 to cover the cost of tuition and fees for graduate students The Graduate Scholarship fund shall be awarded based on need and merit Need will be demonstrated through a financial aid score provided by the Financial Aid department; all applicants will need to fill out a FAFSA Merit will be determined through a 500 word essay submission and letter of recommendation Essay should indicate the current stage of education, professional goals, and describe financial need, as well as other lines of current financial support Need will comprise 40% of the score; merit 60% A complete Graduate Scholarship Application will include: A 500 word essay, which will not include the applicant’s name The completion of a FAFSA A letter of recommendation from a faculty member or advisor, which must not include the applicant’s name

Funding Amounts Application Funding Allotments Graduate Scholarship Fund During the spring and fall semesters, the GSF will allocate for a minimum of 9 awards, equaling a total of $9,000 per semester; additional scholarships may be awarded at the discretion of the Grants Chair During the summer semester, the GSF will allocate for a minimum of 4 awards, equaling a total of $4,000; additional scholarships may be awarded at the discretion of the Grants Chair Student Research Grant During the spring and fall semesters, the SRG will allocate for a minimum of 20 awards, equaling a total of $10,000 per semester; an additional $2,000 in awards per semester may be granted at the discretion of the Grants Chair During the summer semester, the SRG will allocate for a minimum of 10 awards, equaling a total of $5,000; an additional $1,000 in awards may be granted at the discretion of the Grants Chair The Grants Chair shall reserve two of the above mentioned allotments from the allotted funds of the fall and spring semesters, and one for the summer semester If appeals are not granted, this money will roll over into the next funding period. Professional Development Grant During the spring and fall semesters, the PDG will allocate for a minimum of 20 awards, equaling a total of $10,000 per semester; an additional $2,000 in awards per semester may be granted at the discretion of the Grants Chair During the summer semester, the PDG will allocate for a minimum of 10 awards, equaling a total of $5,000; an additional $1,000 in awards may be granted at the discretion of the Grants Chair Remaining funds shall remain in the endowment.

Organizational Updates Old New Section 1: Student Research and Allocations Committee (GPSA Student Research Grant) and Specialized Travel (Professional Development Grant) Section 2: Graduate Research Development (New Mexico Research) Fund Section 1: Governing Rules for GPSA Grants and Scholarships Applicant Eligibility, Applicant Workshops and Outreach, Application Requirements, Disqualifiers, Application Readers, & Deadlines Section 2: GPSA Student Research Grant and Professional Development Grant Section 3: Graduate Scholarship Fund Section 4: Application Scoring Section5: Graduate Research Development (New Mexico Research) Fund

Other Updates Applicants will now have 30 days to claim funds, instead of 90 SRG and PDG will have 750 word maximum proposal; proposals over 750 words will be disqualified SRG and PDG Budget will need to be submitted on GPSA template Cleaned up eligibility language Added disqualification language