ESS Vision 2020: information on the VIG, overview of current projects and process for the selection of new projects Roberto Barcellan, ESTAT B1 ESS RDG 2014 Item 3 ESS RDG 12 December 2014

Implementing the ESS Vision 2020

Background and mandate “A vision is void if it is not followed by a strategy and concrete actions towards implementation” ESS Vision 2020 First steps towards implementation: Creation of a temporary Partnership Group Task Force mandated to prepare the DGINS discussions on implementation Evaluation of the on-going and frozen ESS.VIP projects Identification of new areas of Vision relevant work Definition of the criteria for the evaluation of new projects Give thoughts to the future associated governance DGINS discussion – 24 September 2014 ESSC discussions in September and November 2014

Organisation of work of the TF Chair: chair of the PG (SE) Transparent working arrangements Three sub-groups: Proposal for a permanent governance structure aligned to the existing ESS governance organisation and based on a portfolio management approach Initial analysis of the five priority areas in the ESS Vision 2020 including a stocktaking of ongoing initiatives and identification of gaps Evaluation of currently running and frozen ESS.VIP projects, using the criteria in Annex C in the Vision 2020 as a starting point

Strategic aims USERS QUALITY NEW DATA SOURCES STATISTICAL PROCESSES agile and responsive attitude to users’ needs response to user groups partner and a leader for innovation strategic alliances public and private CoP and ESS Quality Assurance Framework quality assurance tools fit for purpose usability and quality of source data sound methodology and effective quality assurance mechanism improving existing data collection methods exploiting the potential on new data sources establishing alliances and partnership with data owners new IT tools and methodological development organisational changes partnership of the ESS enterprise architecture standards common methods and tools sharing IT services and infrastructures (micro) data exchange and statistical confidentiality experts working together dissemination and communication strategy pool of European statistics portfolio of dissemination products and services European statistics brand USERS QUALITY NEW DATA SOURCES STATISTICAL PROCESSES DISSEMINATION

Objectives USERS QUALITY NEW DATA SOURCES STATISTICAL PROCESSES data requirements customise end-user products data warehouses target users and products active role of users in planning European statistics production use of existing databases and multiple data sources quality assurance tools for indicators for direct policy use assessment of usability and quality of new data sources of user- oriented quality assurance mechanisms exploitation of both administrative and innovative sources associated challenges (relations with providers, legal and financial issues, etc.) investment in methodology and IT infrastructure reference ESS Enterprise Architecture model statistical process harmonisation sharing of data and services in a few high level use cases EU data pool to different users segments data services that allow navigation, reuse and visualisation data warehouse architecture single Entry Point for European statistics (open data portal) tailored products and services USERS QUALITY NEW DATA SOURCES STATISTICAL PROCESSES DISSEMINATION

ESS Vision 2020 portfolio

Portfolio of actions Selection and prioritisation criteria Strategic alignment and relevance Potential contribution to building infrastructure and services that could be used across several statistical domains Effective use of integrated data sources, including new data sources Statistical products enhancement Implementation through a portfolio of Projects Programs Other actions to enable the accomplishment of the Vision goals

Priority actions ESS Enterprise Architecture Capabilities and Infrastructures Standardisation process Interoperable technology Common platforms for microdata exchange New Methods and Tools Methodology for integrating new sources Big Data Data pool for dissemination Optimal exploitation of new data sources strategic alliances with public and private partners legal and privacy framework capability building quality of data sources

A balanced portfolio PG TF report in November 2014: The number of projects that can be proposed is limited The new projects should focus on key areas of the ESS Vision 2020 that are not covered by the currently running or at least designed ESS.VIPs Overlaps between the projects must be avoided There should be a focus on a few clear deliverables for each potential ESS.VIP Outcome: map of the 5 key areas of the Vision with the identified ESS Vision 2020 enabling projects: a balanced implementation portfolio for all five key areas of the Vision

Eligibility of ESS.VIPs Alignement with the ESS Vision 2020 13 criteria outlined in the ESS Vision 2020 Same criteria used in assessing current and frozen ESS.VIPs in summer 2014 Go / no Go

Evaluation of ESS.VIPs The evaluation Provided useful insights in the development of the Vision portfolio Proposes to make use of the experience gained from ESS.VIPs Considers that current and frozen ESS.VIP projects are based on valuable and still valid considerations BUT weaknesses in planning clear goal and results setting buy-in of all involved manageability coordination cost/benefit and risk analysis taking into account the national perspective

ESS.VIPs as part of the ESS Vision 2020 portfolio Agreement on removing 3 projects (ICT, NAPS-S and PRIX) from the list of the ESS.VIPs, while some of their elements could be continued (Eurostat-internal projects or different context) Recognition that SIMSTAT, ESBRs, Validation are generally in line with the ESS Vision 2020 – further elaboration of business cases and work plans and presented to ESSC Similarly for the business cases for ADMIN and ESDEN, as well as the 3 cross-cutting projects (DW, IMS and SERV) ESSnets 2015 (facilitating tool) discussed in the November ESSC

The portfolio (1) Key area 1 User needs and cooperation with stakeholders Key area 2 Quality of European statistics Key area 3 New data sources UA/IPROD User analytics and innovative products Objectives: regular and timely analysis and prioritisation of user needs Deliverables: analysis of user needs and products; monitoring user needs; prioritisation; development lab; training QUAL Quality Objectives: quality management (fit-for-purpose quality assurance methods and tools); quality of data sources. Deliverables: to be specified at technical level - quality indicators Big Data ESS.VIP ADMIN potential: Integration sources Objectives: prepare the ESS for Big Data; use of administrative sources Deliverables: IT infrastructure, methodology, quality tools, legal frameworks, governance structure

The portfolio (2) Key area 4 Efficient and robust statistical processes Key area 5 Dissemination and communication on European statistics Supporting Frameworks ESS.VIPs SIMSTAT, ESBRS, VALIDATION, ESDEN, SERV, IMS, DW Objectives: build the ESS infrastructure for production processes Deliverables: ESS production infrastructure, services and tools DIGICOMM Digital communication DARA remote access to confidential data Objectives: ease of users' access (data pooling, open data, visualisation tools, mobile technologies, social media; access to microdata Deliverables: tbc ESS horizontal frameworks and standards Enterprise Architecture, cooperation models, data exchange, shared IT infrastructure, tools and methods, coordination of external activities, stakeholder relations etc.

Portfolio prioritisation Criteria drawn from the Task Force report complemented by others that are normal good practice in project, programme and portfolio management Attractiveness Strategic fit; architectural fit; perceived benefits; product enhancement potential Achievability Degree of challenge; capability to deliver Affordability Whole life cost of the project

Governance ESS Committee (ESSC) Vision Implementation Group (VIG) Vision Implementation Network (VIN) Portfolio Management Office (PMO) Directors’ groups Working Groups Expert Groups/Task Forces

Governance – how it works

VIG and VIN VIG Formal Commission expert group strategic monitoring of Vision implementation oversee the successful implementation of the ESS Vision 2020 on behalf of the ESSC advisory role prepare recommendations for decisions to be taken by the ESSC (opinions, recommendations and reports) VIN informal network of vision implementation experts no formal status or procedural role in the governance of the portfolio ensures that Member States not in the VIG are well informed In principle, the members of the VIG will be drawn from the VIN

PMO and other actors Other Actors ESSC PG Directors' Groups secretariat support to the VIG collect information on the progress of all projects, monitor risks, oversee dependencies, facilitate training and provide support to project managers ensure connection with the ESP and the AWP provide a unified framework (methodologies, templates) integrated with the project and portfolio management methodologies of the Commission Other Actors ESSC PG Directors' Groups Technical groups ESS EA TF

Time table ESSC and special DGINS - February 2015 DGINS discussion on implementation on the ESS Vision 2020 – September 2014 PG TF “Implementation of the ESS Vision 2020” prolonged till the end 2014 ESSC – November 2014 Emerging content of the portfolio and concrete deliverables in each of the 5 key areas, including potential new VIPs VIG set-up – January 2015 oversee and coordinate the implementation of the ESS Vision 2020 advise the ESSC on the prioritisation of VIPs Support by PMO (Eurostat) + Vision implementation network (VIN) ESSC and special DGINS - February 2015 ESS Vision 2020 portfolio business cases and work plans ESS EA ESSC - May 2015 Annual Work Programme New projects ESSnets / Centres of Excellence

Workflow ESS.VIPs October November December January February PMO W Thematic groups V VIG Report G Directors groups E ESSC October November December January February March/April May ESBRs E V SIMSTAT E V VALIDATION E S W G V E ADMIN S W G V E DARA S W G V E ESDEN S G V E IMS S W G V E SERV S G V E DW S G E ESSC 13/11/14 DIME/ITDG SG 8/12/14 VIG Mid-January 2015 ESSC special DGINS Feb 2015 DIME/ITDG Feb 2015 ESSC May 2015

Enterprise Architecture Building the 2020 ESS Administrative data Communication Governance Users Big Data Validation Data warehouses Methods Services Quality Enterprise Architecture Standards Network

A long journey towards modernisation ESS collaborative approach – building together Strong links with International modernisation activities Research and methodological community Stakehoders / users Step by step approach Monitor and manage Working mechanisms

What the RDG is called to do? Important role in supporting frameworks cooperation models Important role on impact assessment Coordination with ESP and AWP Important role in enhancing skills in the ESS EMOS Training

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