Learning PowerPoint

Ribbon Tab Title Bar 2 3 1 4 5 6 Group Placeholder Dialog Box Launcher 6 Group Placeholder 10 Slides & Outline Tabs 7 9 8 Notes Pane Status Bar View Buttons

Insert Tab 1 Smart Art 5 8 6 2 4 7 3 Movie & Sounds Picture Drawing Shapes Header & Footer WordArt Clip Art

Design Tab 1 2 Themes or Backgrounds

Quick Animation 4 1 Animation Tab 3 2 Slide Transitions Custom Animation 5 Task Pane

2 Play from Beginning 1 Slide Show Tab 3 Play from Current Position

Getting to Know PowerPoint POWERPOINT presentation software used to create slide shows for printing, on-screen projection, Web-based display.

PowerPoint Views View is the mode in which the presentation appears on the screen. Normal View is composed of three working Outline Slide Slide Pane Notes pane Slide Sorter displays all the slides in the presentation Slide Show View fills the entire screen and allows you to view the presentation just as the

Design Templates and Layouts Design Template provides consistency in design and color throughout the entire presentation including: Color Schemes Layout or Style Font and Font Size Effects The first slide in a new PowerPoint presentation is the Title.

Design Templates and Layouts To change the slide layout go to the Home Tab > Slides group   To change the design of the slide go to the Design Tab > Themes Group If a slide layout or design is changed the text and object stays the same and the objects are repositioned

Design Templates and Layouts To add a new slide click on the new slide button To indent text press TAB or Decrease indent press SHIFT + Tab or

Formatting & Clip Art Placeholders are boxes that automatically display when you create a slide. All slide except the Blank slide layout will have a placeholder. Placeholder accommodates clip art, graphics, movies clips etc.

Formatting & Clip Art Text and Content Areas Surrounded by dotted outline. Number of areas depend on the slide layout selected.

Formatting & Clip Art To insert clipart, smart art, shapes, etc. go to the INSERT TAB > ILLUSTRATIONS GROUP To change an image to an exact size use the shape height & width located on the FORMAT TAB > SIZE GROUP

Boring To Bold Smart Art Smart art can be used to replaces traditional bulleted items enhance the visual appeal of your information Boring To Bold

Header and Footers To add a header or footer go to the Insert Tab > Text group Headers and Footers can be added to Slides Notes and Handouts

Custom Animation & Transition The path to insert custom animation or slide transitions go to the animation tab Transition Group Used to progress from one slide to another. Animation Used to apply an effect to graphics or text

Printing & Saving Office Button, Print PowerPoint is saved as a .pptx Print What Slides, Handouts, Note Pages, Outline View Color/Grayscale Color, Grayscale, Pure Black and White PowerPoint is saved as a .pptx

STEPS TO CREATING A PRESENTATION Blank Presentation Use the blank design (Office Theme) to concentrate on the words and message before adding color and design. Insert Information Key in manually on Slide Tab Use Outline Tab

Outline Tab  The Outline tab provides a quick and easy way to create a presentation. An outline created in Word can be uploaded and will create a basic PowerPoint

Creating Additional Slides Add additional information on a new slide and changing the layout To add a New slide click on the New slide button on the home tab Select a Layout Change the slide layout through Layout in Slides group Reset a slide Delete a slide

Bulleted Lists To create a multilevel bulleted list Increase indent Icon Tab  Decrease indent Shift Tab

Choosing a Design Theme Document Theme (Design) Provides consistency in design and color throughout entire presentation.

Enhance Graphics and More Insert tab, Illustrations group Picture Clipart Should enhance the slide. Shapes Word Art Media Clips Movie Sounds Enhance

Animation & Transitions Apply animations to text or graphics and apply transitions to slides. Apply Animation Visual effects for entrances, emphasis, exit, and motion paths to enhance slide show applied to text or content Slide Transitions Controls how slides move from one another

Running a Presentation Slide Show tab, Start Slide Show group, From Beginning OR F5 Computer acts like a slide projector. Slide is displayed on a full screen. Can start from current slide. Can be run manually or timed.

Power Point presentations are usually meant to be used as a roadmap for discussion.

Almost anyone can learn to use PowerPoint.

The question is . . .how can you make sure that your presentations are not a painful or boring experience for the audience?

Here are a few tips to help you improve the quality of your presentations:

1. Keep it short and simple: Plan on each slide being on the screen for no more than 2 – 3 minutes (one slide for each topic).

2. Be consistent. Use a similar design and color scheme – with no more than 2 or 3 font styles throughout the presentation.

3. Don’t go overboard: Use animation and slide transitions for emphasis only.

4.Practice, practice, practice. . . until you get the timing right.

5. Allow for audience reaction and interaction 5. Allow for audience reaction and interaction. If your topic is interesting, your audience is more likely to respond.

In conclusion . . . keeping these five tips in mind will help you accomplish your objectives and avoid wasting your audiences time.

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