Making PowerPoint Accessible Spotlight for the ISD Training Committee May 16, 2014 Alison Hitchens

PowerPoint accessibility: accessible for who? People viewing your slides as part of the audience People using your slides as a document ISD Spotlight: Accessible PowerPoint

Design Use the slide layouts rather than adding text boxes Use unique slide titles Use the Outline tab to help you check Use simple transitions; advance on mouse click ISD Spotlight: Accessible PowerPoint

Text Minimum font size 18-24 Have good contrast Don’t use colour as only method of emphasis Not all screen projectors are the same quality as your laptop or PC ISD Spotlight: Accessible PowerPoint

Font design – Good & bad This text is probably too small for people in the back People in the back can probably read this text This is a serif font, recommended for print Sans serif is recommended for screen reading Colour should have better contrast Use bold or italics in addition to colour ISD Spotlight: Accessible PowerPoint

Content Don’t crowd the slide Use simple language Hyper-links should be meaningful Images should include alternative text Embedded audio should have transcripts Embedded video should be captioned ISD Spotlight: Accessible PowerPoint

Example of overcrowding 000 12535cam a2200421 i 450 001 4361473 007 ta 008 120705t20132013ne a b 001 0 eng 010 __ |a 2012022179 020 __ |a 9780123848666 (hardback) 020 __ |a 0123848660 (hardback) 040 __ |a DLC|e rda|b eng|c DLC|d OCLCO|d YDXCP|d CGU|d NhCcYME 042 __ |a pcc 050 00 |a QC880 |b .H65 2013 082 00 |a 551.51/5 |2 23 090 __ |a QC880 |b .H65 2013 |5 CaOGU 100 1_ |a Holton, James R., |e author. 245 13 |a An introduction to dynamic meteorology / |c James R. Holton, Gregory J. Hakim. 246 30 |a Dynamic meteorology 250 __ |a Fifth edition. 264 _1 |a Amsterdam : |b Elsevier : |b Academic Press, |c [2013] 264 _4 |c ©2013. 300 __ |a xvi, 532 pages : |b illustrations ; |c 24 cm 336 __ |a text |2 rdacontent 337 __ |a unmediated |2 rdamedia 338 __ |a volume |2 rdacarrier 504 __ |a Includes bibliographical references (pages 513-517) and index. 650 _0 |a Dynamic meteorology. 700 1_ |a Hakim, Gregory J., |e author. ISD Spotlight: Accessible PowerPoint

Focus on a few things Example of extent and content, media and carrier types in RDA: 300 __ |a xvi, 532 pages : |b illustrations ; |c 24 cm 336 __ |a text |2 rdacontent 337 __ |a unmediated |2 rdamedia 338 __ |a volume |2 rdacarrier ISD Spotlight: Accessible PowerPoint

Images should have alt text Right-click to format picture Choose “Alt Text” Fill in title and description ISD Spotlight: Accessible PowerPoint

Focus on the important part of a screen shot Do you really need to show the whole web page? What will the audience be able to see? ISD Spotlight: Accessible PowerPoint

Accessibility Checker (live demo) Check slide titles Check reading order of elements on the slide Check for alternative text for images Access by: File Info Check for issues Check accessibility ISD Spotlight: Accessible PowerPoint

Some resources (with accessible links) WebAIM. PowerPoint Accessibility Penn State. AccessAbility. PowerPoint Tips Queen’s University. Accessibility Hub. Accessible PowerPoint Presentations Checklist ISD Spotlight: Accessible PowerPoint

Questions? Alison Hitchens Cataloguing and Metadata Librarian ahitchen@uwaterloo.ca x. 35980 ISD Spotlight: Accessible PowerPoint