The Faculty Activity Information Reporting Project

Objectives Provide faculty with easy to use tool to document academic activities and generate digital CVs Provide administrators with web-based reporting for P&T, faculty review, accreditation

University of Missouri’s Current Faculty Accomplishment System (a.k.a. FAS) “Front Page” Courses Publications

What’s been done (Step 1) Consulted with campus provosts (UMAOs) & the Intercampus Faculty Council (IFC) Directed environmental scan of industry

Environmental Scan Results Institutional status We are not alone in this need Examples of commercial apps Activity Insight by Digital Measures Faculty 180 by Data 180 Research in View by Thomson Reuters Pricing structures vary By FTE or by unit

What’s been done (Step 2) Conducted focus groups & generated common themes Presented findings of needs requested by faculty & administrators to the UMAOs & IFC

Focus Groups Conducted two per campus Discussed current state of FAS faculty and administrative Discussed current state of FAS likes and dislikes Generated common themes FAS Focus Group Themes Moving forward wants, needs and concerns

Themes

Accountability What is the purpose? Our department has not accessed FAS in five or six years. College looks at data but faculty get little feedback. What are my incentives other than I won’t get my raise?

Customization & the User Interface Doesn’t fit faculty who do clinical teaching and community service. Our faculty experience frustration from having to choose from fields that are not intuitive and/or applicable. We have someone in our office who does the data entry for our CVs because the user interface is so unfriendly. Data entry was time consuming and slow. There would be a value to have a system that could be customized to fit each department/division/unit.

Functionality The system should be able to import from internal/external databases Musts haves include assessment, customizable, align with P&T process, annual reviews/reports, accreditation, etc. Output to faculty web profiles. It must generate a variety of CVs and bio-sketches. i.e. for NIH, NSF, full CV. It should be able to function as a repository for file storage i.e. pdf, mp3, wav, doc, etc. A new

Desired Features Identified

Needs for Faculty Generate Digital CVs Follow P&T workflow steps Generate Bio Sketches NSF, NIH, USDA Import Bibliographic Data EndNote, Ref Manager, Zotero Import from External Databases Scopus, PubMed, etc. Direct feeds from UM Data SIS, Grants, etc. Maintain Document Repository Syllabi, Recordings, etc. Auto-generate Web Profiles

Digital Curriculum Vitae Example Set CV reporting range for courses or select all Output in Word, HTML or PDF Hyperlinks to take you back to your profile Use a template or select sections desired for CV

Needs for Administrators Customizable Reporting Generate & Save Ad Hoc Reports Accrediting Reports P&T and Annual Faculty Reviews Course Data Reporting Grants & Publication Information

What’s been done Assembled a four-campus committee that: drafted an Request for Proposals (RFP) reviewed the proposals and vendor demonstrations made a recommendation Vetted recommendation with the IFC, UMAOs and general officers Identified an IT project manager Identified a project “champion” for each campus

(timeline subject to change) What’s left to do Phase-In Implementation – Fall 2013 & Spring 2014 Full Implementation – Summer 2014 & Fall 2014 (timeline subject to change)