College of Arts & Sciences Student Activity Fee Review Process For FY 2018 Budget Presented by: Sheadrick Stevenson October 2016 Last updated: 2/21/17

Agenda Welcome Student Activity Committee Members How to Complete Your Budget Request Form What the Committee is Looking For Student Activity Fee Guidelines and Overview Rules to Spending Spending Funds Vendor List Monthly Expenditure Review Deposits Social Media Web Pages Questions

Student Activity Fee Committee Annette Cash, Chair, Faculty Anjelica Guerrier, Student Michael Vo, Student Arielle B Melville, Student Morgan S Smith, Student Bailey Fairbanks, Student Olesya Sarajlic, Student Dan Abitz, Student Olga Glebova, Student Don Gamage, Student Tolulo Funso, Student Jessica A Adiyiah, Student Katelyn Downey, Student Lauren R Roberts, Student

Completing Budget Request Form The portal will open to begin submitting your budget request on the first business day in February. The deadline to submit your request is on or before February 28th. Please see link below for instructions https://casweb.gsu.edu/saf/Asset/Docs/SAFBRS_Quick_Start_Guide.pdf

What the committee is looking for Complete application Professional Presentation Spending Growth Active members Activities Additional revenue Collaboration

Rules to Spending Funds No alcoholic beverages can be purchased. Purchase of food for meetings can not exceed 10% of the organizations account balance. This does not apply to events or organization activities. Example: GSU SAF Award $1000 Organization contribution $2000 Total for Org. Account $3000 Total amount allowed for food is $300 for meetings only.

Spending Funds Contact your Business Manager for assistance with: Purchase Order Requisitions Payment Request Forms Actual Drilldown Report Reimbursements Please attach all original receipts. For meeting expenses please attach: Attendance sign in sheet. Flyers of the event or agenda.

Monthly Expenditure Review Please review your organization’s monthly expenditures at the end of each month. By reviewing your monthly expenditures you can immediately identify any errors that may have occurred.. You will be notified when each month accounting books close. Please see your Business Manager for a copy of your Actuals Drilldown Report after the month closes.

Deposits Know your organizations Speed Type.(account number) Contact the Business Manager of your organization for assistance. Your Business Manager will complete the GSU deposit form for proper credit of funds to your organizations account. The revenue account number is 470100. Once your deposit has posted the Business Manager will then contact the Arts & Sciences Administrative Services Accountant to increase your budget by the amount deposited.

Social Media Web Pages Please visit the university’s social media web page for guidance on what is allowed at  http://commkit.gsu.edu/guidelines/social-media-guidelines/. Questions should be directed to University Relations at 404-413-1356 or tconiglio@gsu.edu. Please contact Rene Mondy at reneprestimondy@gsu.edu to reserve the Information Booth on the second floor of Langdale Hall to promote upcoming events. http://www.cas.gsu.edu/facebook.html http://www.cas.gsu.edu/twitter.html

Contact Information If there is a change in President or Advisors of your organization, please contact your Business Manager and the Administrative Services Accountant as soon as possible. Shanetha Dugger Accountant II Langdale Hall, Suite 748 404-413-5059 Email: sdugger3@gsu.edu

Questions & Answers