MS 2013 POWERPOINT

Define Presentation Software Presentation software is a computer program used to organize and present information Presentation software allows you to communicate your ideas effectively You can use PowerPoint to present information in on-screen presentations, notes, audience handouts, slide show broadcasts, and outline pages

Define Presentation Software With PowerPoint you can Enter and edit text easily Change the appearance of information Organize and arrange information Incorporate information from other sources Present information in a variety of ways Collaborate on a presentation with others

Plan an Effective Presentation Planning includes: Determining and outlining your message Identifying the audience and the delivery location Determining the type of output Determining the design Deciding on additional materials needed

Plan an Effective Presentation Storyboard of a presentation

Examine the PowerPoint Window PowerPoint opens in Normal view (the default view) Normal view is the primary view for writing, editing and designing your presentation You move around in each pane using the scroll bars

PowerPoint Window in Normal View

Normal View The Ribbon organizes PowerPoint’s primary commands Each set of primary commands is identified by a tab Commands are further arranged into groups based on their function You can quickly navigate through slides using the Thumbnails pane

Normal View The Slide pane displays the current slide The Quick Access toolbar provides immediate access to common commands, such as Save and Undo The status bar shows messages about what you are doing and seeing in PowerPoint

Enter Slide Text PowerPoint opens in Normal view The title slide has two text placeholders: the title placeholder the subtitle text placeholder A placeholder with text is a text object. An object is any item on a slide that can be modified.

Enter Slide Text When you click inside a placeholder, the insertion point appears A selection box with a dashed line border and sizing handles appears around the placeholder, indicating that it is selected and ready to accept text

Enter Slide Text

Add a New Slide A slide layout contains text and object placeholders that are arranged in a specific way on the slide Modify an existing slide layout or create a new, custom slide layout When you click the New Slide button on the Ribbon, a Title and Content placeholder slide appears

Add a New Slide A content placeholder can be used to insert text or objects such as clip art, tables, or charts To change a slide layout, click the Layout button in the Slides group

Add a New Slide

Apply a Design Theme A design theme includes a set of 12 coordinated colors for fill, line, and shadow, called theme colors; fonts for titles and other text, called theme fonts; and effects for lines and fills, called theme effects Design themes give your presentation a cohesive look

Apply a Design Theme Design themes are found on the DESIGN tab on the Ribbon Point to a design theme on the Ribbon for a Live Preview of how your changes will affect the slides You can also create a custom theme

Compare Presentation Views PowerPoint has six primary views Normal view Outline view Slide Sorter view Notes Page view Slide Show view Reading view

Compare Presentation Views Normal view: Edit slide content Outline: Focus on presentation’s text Slide Sorter view: Rearrange and add slide effects Notes Page view: Type notes to self Slide show view: Present slides Reading view: View presentation on a computer screen

Compare Presentation Views Outline view

Compare Presentation Views PowerPoint views

Format Text Once text is entered, you can format it with fonts, colors and sizes Formatting text allows you to make specific points stand out and grab the audience’s attention Use buttons on the Mini toolbar to format selected text

Format Text

Convert Text to SmartArt The ability to convert text to a SmartArt graphic increases your ability to create dynamic-looking text. A SmartArt graphic is a professional-quality diagram that visually illustrates text. There are eight categories, or types, of SmartArt graphics

Convert Text to SmartArt You can convert existing text into a SmartArt graphic or start from scratch A SmartArt Style is a pre-set combination of simple and 3-D formatting options that follows the presentation theme

Convert Text to SmartArt

Insert and Modify Shapes In PowerPoint you can insert many different types of shapes including lines, geometric figures, arrows, stars, callouts, and banners A Quick Style is a set of formatting options, including line style, fill color, and effects.

Insert and Modify Shapes Use the rotate handle to manually rotate a shape Use the adjustment handle to modify a shape Use the Eyedropper to match colors

Add Slide Footers Footer text can give your slides a professional look and make it easier for your audience to follow your presentation You can review footer information that you apply to the slides in the PowerPoint views and when you print the slides

Add Slide Footers

Insert and Style a Picture In PowerPoint, a picture is defined as a digital photograph, a piece of line art or clip art, or other artwork that is created in another program. You can insert 14 different types of pictures including JPEG File Interchange Format and BMP Windows Bitmap files into a PowerPoint presentation.

Insert and Style a Picture You can also hide a portion of the picture you don’t want to be seen by cropping it. To reduce the size of the file you can permanently delete the cropped portion by applying picture compression settings in the Compress Pictures dialog box.

Insert and Style a Picture

Insert a Text Box Sometimes you need an extra text box in addition to the text box placeholders. There are two types: a text label and a word-processing box. To insert a text box, click the Text Box button in the Text group on the INSERT tab

Insert a Text Box

Insert a Chart A chart is the graphical representation of numerical data Every chart has a corresponding worksheet that contains the numerical data displayed by the chart An embedded object is one that is a part of your presentation except that an embedded object’s data source can be opened for editing purposes.

Insert a Chart Choose a chart type from the Insert Chart dialog box

Insert a Chart Types of Charts

Insert Slides from Other Presentations To save time and energy, you can insert one or more slides you already created in other presentations into an existing presentation or one you are currently working on. Two methods: Copy and paste Slide Library

Insert Slides from Other Presentations To save time and energy, you can insert one or more slides you already created in other presentations into an existing presentation or one you are currently working on. Two methods: Copy and paste Slide Library

Insert Slides from Other Presentations

Insert and Format WordArt WordArt is a set of decorative text styles that you can apply to any text object You can apply WordArt to existing text or you can start from scratch

Insert and Format WordArt

Customize the Background and Theme The background, which is on every slide, is the area behind the text and graphics A background graphic is an object placed on the slide master You can modify the background with images and color to enhance slides

Customize the Background and Theme You can also apply a background style which is a set of color variations derived from the theme colors Theme colors are coordinated colors that determine the colors for all slide elements including: Text, lines, hyperlinks, Shadows, accents, and backgrounds

Customize the Background and Theme

Use Slide Show Commands You can show a PowerPoint presentation using Slide Show view – which fills the entire screen In Slide Show view, you can annotate slides (draw on them) or jump to specific slides To get started, click the Slide Show button on the status bar

Use Slide Show Commands

Use Slide Show Commands

Set Slide Transitions and Timings Slide transitions determine how a slide moves in and out of view during the slide show Transitions are organized by type into three groups To start, click the TRANSITIONS tab on the Ribbon

Set Slide Transitions and Timings Slide timing refers to the amount of time a slide is visible on the screen Each slide can have a different slide timing Use the Advance Slide settings on the Timing group

Animate Objects Animations let you control how objects and text appear on the screen and allow you to manage the flow of information and emphasize specific facts You can animate text, graphics, sounds, hyperlinks, SmartArt diagrams, charts and chart elements

Animate Objects There are four categories of animations: Entrance and Exit animations Emphasis animations causes an object visible on the slide to have an effect Motion Path animations causes an object to move on a specified path on the slide

Animate Objects A small numeral 1, called an animation tag, appears at the top corner of the picture. Animation tags identify the order in which objects are animated during slide show.

Animate Objects

Using Advanced Formatting Tools Change the following attributes: solid and texture fills, 3D effects, and shadows Use the Format Painter button to pick attributes from one object and apply them to another object

Using Advanced Formatting Tools You can apply effects and shape styles to text objects using commands on the DRAWING TOOLS FORMAT tab If your information fits better in a column format, you can create columns within text objects

Using Advanced Formatting Tools

Customizing Animation Effects Animating objects allows you to control how information flows and objects move on the slide The simplest way to animate an object is to apply a standard animation effect using the ANIMATIONS tab

Customizing Animation Effects Slide showing completed animation effects

Customizing Animation Effects There are entrance, emphasis, exit, and motion path animation effects You can customize effect options including starting time, direction, and speed And you can apply animation settings from one object to another with Animation Painter button

Customizing Animation Effects Each animated object has a starting time in relation to other animated objects. There are three options: Start On Click Start With Previous Start After Previous

Customizing Animation Effects