Elite Athletes’ Briefing Wednesday 28th February 2018 Elite Athletes’ Briefing

Briefing Agenda Welcome and introductions Competition jury Schedules and timetables Check-in and procedures The course Post-race procedures Weather forecast

Welcome and Introduction Shin Otsuka, ITU Vice President Ahmed Nasser, ITU Executive Board Member Kris Gemmell, ITU WTS Manager Thanos Nikopoulos, ITU Team Leader Howard Vine, ITU Technical Delegate Dirk Bogaert, ITU Head Referee Men Sarah Taylor-Hough, ITU Head Referee Women Dr. Charl Carstens, ITU Medical Delegate Gary Marescia, LOC Race Director

Competition Jury Thanos Nikopoulos (GRE) - ITU Representative Howard Vine (GBR) - Chair Shin Otsuka (JPN) - ITU Vice President Thanos Nikopoulos (GRE) - ITU Representative

Schedule and Timetables Wednesday 18:30 Race pack pick-up Your race package includes: Helmet stickers (3x) Bike sticker (1x) Body decals (4x) – both arms and both legs + Accreditation card: give access to the athlete’s lounge on race day 20:00 Welcome drink at the Crowne Plaza Hotel; Stills Bar

Schedule and Timetables Thursday 10:00 – 13:00 Athletes Lounge Open Please report to the athletes’ lounge before the familiarization 10:30 – 11:00 Bike Course familiarisation 11:30 – 12:30 Swim Course familiarisation. All the bikes should remain in the Athlete’s Lounge área whilst swimming. This will be a secure area.

Schedule and Timetables Friday ELITE MEN 12:00 – 13:00 Athletes lounge check in 12:30 – 13:15 Transition Area check-in 12:30 – 13:15 Swim warm-up 13:29 Athletes’ presentation 13:36 Elite Men Start 14:45 Medal ceremony after finish

Schedule and Timetables Friday ELITE WOMEN 14:00 – 15:00 Athletes lounge check in 14:30 – 15:15 Transition Area check-in 14:30 – 15:15 Swim warm-up 15:29 Athletes’ presentation 15:36 Elite Women Start 16:45 Medal ceremony after finish

Transportation Elite Familiarisation – Thursday 1st March - Shuttles will be arranged from official hotels to the race village departing 1hr before the familiarisation at 9:30am. Return shuttles from the race village to the official hotels will run from 12:30-13:00 Race Day – Friday 2 March - Shuttles will be arranged from official hotels to the race village departing 11:30. Return shuttles from the race village to the official hotels will run from the end of the event

Access to the Venue

Check-in Procedures Bike check – on entering Athletes’ Lounge area Refer to 5.2 in competition rules - Helmet check - Handlebars with clip-ons - Bike frame - Saddle position (-5cm≤ Men -2cm≤ Women) exceptions here: http://www.triathlon.org/uploads/docs/itu_sport_elite_bike_saddle_rule_exceptions_updated_20170202.pdf - Wheels (non authorized UCI wheels rule) Spare wheels to be checked in & taken to wheel station by the coach - Disc brakes are now legal and spare wheels with disc brakes may be placed at the team wheel station however they are not allowed in the neutral wheel station - Technological fraud check

Check-in Procedures Athletes’ Lounge Uniform and gear check (name, country, logos, ITU logo, zippers, race caps) – photos will be taken of each uniform. Wearing a different uniform during the race = DSQ Body marking check (both arms and both legs, 33 vs ) Swim cap distribution Athletes wishing to wear a swim cap under the ITU cap must bring it for inspection at this check in (NOTE: only plain non-branded caps allowed) Timing chip distribution (2 timing chips, one for each ankle) 33

Check-in Procedures Transition Area Helmet on bike – Ensure it is unfastened in transition. Glasses on bike Water bottles on bike Running shoes go outside your box Return your non-competition gear to the Athletes’ Lounge (use your numbered bag drop sticker) These bags will be moved into the recovery area (Men)

Check-in Procedures Bike Equipment Approval for any addition/modification of equipment to the bike, MUST be obtained from the Head Referee up to 10 minutes after the end of the Athletes’ Briefing. A Bike Mechanic will be available during check in.

The Course Swim Bike Run 1 lap of 750 metres 5 laps of 4.12 kms

The Course

Pre-start Procedure Athletes’ Introduction 25 minutes before your start, you will be called to leave the Athletes Lounge, following the technical officials instructions, towards the prestart area under the Viceroy hotel (keep in mind that this takes 5 minutes walking) The area will be supplied with water, chairs, etc.; From that area, you can also practise the swim start, and go for swim warm up Please leave any clothing towels etc in the numbered bags. These bags will be returned to the athletes lounge/recovery area When you are introduced, jog to the swim start platform Quickly select your start position After selecting your position, stay behind the line Blocking more than one position = DSQ

Start Procedure Athletes in Position The start can be given any time after the Head Referee announces “On Your Mark!” Electronic Horn Blast The race starts Athletes not moving forward from the start line = 10 second penalty in TA1 Delayed start athletes Athlete will move forward on the call of the designated official

False Start Procedure False start with many athletes Several horn blasts Kayaks move in front of you Everyone goes back to his/her original start spot Valid start with early starters If a few athletes start before the horn and everyone else starts with the horn, the false starter(s) will receive a 10 second penalty in TA1. During the time penalty, the athlete(s) many NOT touch any equipment.

Swim Conduct Definition from the ITU CR §4.1: e.) Athletes may sportingly maintain their own space in the water: (i) Where athletes make accidental contact in the swim and then immediately afterwards move apart no penalty will be incurred; (ii) Where athletes make contact in the swim, and an athlete continues to impede the progress of the other athlete without moving apart, this action will result in a time penalty; (iii) Where athletes deliberately target another athlete to impede their progress, gain unfair advantage and potentially cause harm will result in disqualification and may be reported to ITU Arbitration Tribunal for potential suspension or expulsion.

Swim Conduct Definition from the ITU CR §4.1: There will be additional boats and Technical officials deployed on the swim course to monitor athlete’s behaviour in this respect . Infringements will be recorded and appropriate action will be taken dependent on the rules definition from the previous slide . Please respect your fellow competitors and keep the race fair.

Swim Course 1 Lap of 750 m (anticlockwise) Distance to first turn buoy (orange) at 370m; keep on left shoulder Keep remaining orange buoys on your left shoulder and red buoys on your right shoulder Swim behaviour will be closely monitored Take swim cap and goggles to transition and place in your box Today at 12.00: Water temperature: 23.4ºC Air Temperature: 29.0ºC

Swim Course

Swim Exit Swim In Swim In

Transition Area Individual bike racks Name, Number, Country Code and Flag All used equipment goes into your box Goggles, hat, (wetsuit) Failure to put equipment in box = 10 second penalty on run Mount Line is at the exit of Transition (GREEN LINE) Dismount Line is at entrance to the Transition (RED LINE)

Bike Course 5 laps of 4.02 km = 20.5 km Ride through the venue and the Transition Area Technical in some parts of the course, like the access to the tunnel, the exit of F1 course and going through the venue Two Wheel Stations Team WS approximately 50 m after exiting transition, on the left side Neutral WS at 2km inside F1 course (no disc brake wheels) Littering zones for the bike, after the neutral wheel station Lap Counter: at the end of the Transition Area Lapped athletes will be removed from the race. Last bike / first runner scenario can occur at the exit of F1 course

1st Transition Bike Out

Bike Course

Bike Course #Tunnel

Caution Signals Caution Signal Sharp whistles and/or red flags

2nd Transition Bike In Run Out

Run Course 2 Laps of 2.55 km = 5.1 km At end of Lap 1 run through transition At end of Lap 2 run down finish shute Aid Stations 3 per lap Sealed water bottles Only discard bottles and litter within the littering zones as indicated by the following signs: Photo Finish When you finish, keep moving through to the mixed-zone and recovery area.

Run Course First runner Last Biker scenario

Run Penalty Box Failure to serve penalty = DSQ The Run Penalty Box is for infringements in Swim, TA1, TA2 or Run Course Location: Just before entering at the venue on the right side Notification: Number posted on the white board at the Penalty Box Procedure: 10 second time penalty served on either lap of the run Failure to serve penalty = DSQ NOTE: It is your responsibility to check the board

Penalty Box and Finish Finish Penalty Box

Post-race Procedures Photo Finish When you finish, keep moving through to the mixed-zone and recovery area For awards, dress “up” with race uniform or country clothes Ambush marketing rules apply

Post-race Procedures Anti-doping Control Team Medical Access Photo ID is REQUIRED for every athlete that is selected for testing Team Medical Access Only accredited team medical personnel will be permitted to enter the medical tent, after receiving the ITU Medical Delegate’s permission Each National Federation is permitted to have 1 team medical accreditation. Team doctors should register with the ITU Medical Delegate (Dr. Charl Carstens)

Ambush Marketing Rule Ambush marketing is defined as: “Deliberately using the opportunity of live television and media photographers to acquire additional exposure for your sponsor product, apparel or brand.” The consequence for this behavior is that the athlete will immediately forfeit their prize money for that event, if any. Please follow the ambush marketing rule

Coaches’ Areas Coaches wristbands will only be distributed to those coaches who’s National Federations registered them through the on-line system They will have access to: The Athletes’ Lounge and Post-recovery Area Behind the start area Next to the swim exit Media lane (in front grandstands)

Measurement of the course One coach per NF can have access to the elite run course between 14:40 and 15:20 on Friday for measuring the course, escorted by the Chief Run Official Vests will be provided by the LOC. Please be at the Elite athletes’ lounge by 14:35 on Friday Registration is immediately after this Briefing on exit at the coaches’ accreditation distribution desk.

Notes There will be no warming up on the bike course as the roads will be in use for other events / logistics purposes Prize money will be wire transferred to the athletes by ITU following the event.

TV post race production Go Pro cameras may be placed on two athletes bikes Images will be used on the post race production, with credit on the athlete carrying the camera The camera will be mounted at the front or the back of the bike Athletes will be selected by the ITU

Weather Forecast Temp Weather Thursday 26ºC to 28ºC Partly Cloudy Friday 26ºC to 29ºC Partly Cloudy

Athletes Agreement There has been a change in the procedure of filling the Athlete’s Agreement. All Athletes will have to fill in their data on their Admin page of the ITU Website before competing on their first event, or if there is any change. If you need logins please contact webmaster@triathlon.org Following the briefing you will sign the Agreement before taking your race package, that does not include the section with detailed information. The reason for this change is to integrate the information of the athletes to the same database – which is not public – and to avoid any missing or inaccurate information.

Athletes Agreement You must hand in the agreement with the following completed in order to receive your race pack Name: Date: Sign the agreement: No agreement no race pack !* * except athletes who have already signed an agreement in 2018

Access to Briefing Presentation Race Briefings can be found as follows: http://www.triathlon.org/about/downloads/category/race_briefings

GOOD LUCK!