Gina Leimkuehler Director of Accounting ADP Time and Attendance Recording your Time for FLSA EMPLOYEE PRESENTATION Gina Leimkuehler Director of Accounting

Recording time worked…… In order to get everyone on task and ready for the FLSA (Fair Labor Standards Act) changes effective December 1, 2016…. All impacted employees will begin recording their hours worked effective on the pay period beginning, Sunday 10/16/16. As many of you will be recording your time via the ADP Computer application, please make sure you have your ADP log in information and you have registered in ADP.

Self Service Registration Quick Reference 1. Begin by accessing the site http://workforcenow.adp.com Select Register Here under First Time User. Complete the following steps, clicking Next to continue: Enter your registration code: GCircle-ESS 2. Enter your name and personal information exactly as they exist in your Great Circle records. Note: We use Partial Social Security number, Birthdate, and Name 3. Create your password to log in to your ADP service. Passwords must be at least 8 characters long and contain at least 1 letter and 1 number. Passwords are case sensitive. Note: Your user ID is your first initial last name @gcircle (Example: jdoe@gcircle)

Self Service Registration Quick Reference 4. Select security questions and enter security answers to protect your account. Answers must be at least 2 alphanumeric characters long and are not case sensitive. Be sure to read the questions carefully and enter appropriate answers that you will remember later. Note: You will be required to respond with the exact answers to confirm that you are the owner of the account if you ever forget your user ID or password. 5. Enter your contact information to receive notifications from your company or ADP. The contact information you enter here may also be used to retrieve your forgotten user ID or password. Note: ADP will send an activation code to your email address and/or phone numbers to confirm they belong to you. 6. Enter the activation code(s) you received from ADP for your email address. By activating your email address you receive a temporary password and/or your user ID by email from ADP Note: You may need to wait longer for an activation code to arrive by email. There can be a delay due to Internet traffic, your service provider, firewalls, etc.

ADP Etime – Time and Attendance Employee Training Recording Time via ADP Web Software Log into ADP via the ADP Portal workforcenow.adp.com   To access the Enterprise eTime screen select the Myself tab. Choose the Time & Attendance heading and Click Time.

Your time card will come up in the screen If you get the Welcome to ADP-Time & Attendance Gateway screen Select the 3rd option: Time & Attendance Navigator Login then click SUBMIT (If you do not select this option – you will not see all of the ADP functions needed to complete your tasks) Your time card will come up in the screen

HOURLY EMPLOYEE – WEB TIME RECORDING Click the Record Timestamp button - Click the Refresh button (This will put the time of your punch in your time card) You will perform this action for the following: * Starting your Shift * Ending your shift * Starting your Lunch Period * Leaving work for Personal reason * Ending your Lunch Period

HOURLY EMPLOYEE – WEB TIME RECORDING **If you find that you have missed a punch (In, Out, lunch, etc.) **If you are approaching Overtime fill out the MTA form Please fill out an MTA form, Sign the form and send to your Supervisor so they can adjust your time card or approve OT ASAP.

HOURLY EMPLOYEE – WEB TIME RECORDING **If you find that you have missed a punch (In, Out, lunch, etc.) **If you are approaching Overtime fill out the MTA form Please fill out an MTA form, Sign the form and send to your Supervisor so they can adjust your time card or approve OT ASAP.

SALARY-NON EXEMPT EMPLOYEE – WEB TIME RECORDING Click in the Cell Under the Appropriate Date Enter the Number of Hours you Worked (in Hours and Decimals) Click SAVE View the TOTALS for the Week to watch if you are approaching Overtime

SALARY-NON EXEMPT EMPLOYEE – WEB TIME RECORDING Recording your Lump Sum hours for Actual time worked YOU NEED TO: Converting Hours & Minutes to Hours & Decimals The Conversion is Minutes Worked Divided by 60 Examples: 10 min/60 = .17 23 min/60= .38 55 min/60= .92

SALARY-NON EXEMPT EMPLOYEE – WEB TIME RECORDING If you find you have entered your hours incorrectly or on the wrong date. Click in the Cell where the incorrect hours are and key in the correct hours SAVE

APPROVING YOUR TIME CARD Via the ADP WEB SOFTWARE At the end of the pay period you will need to approve your time card, verifying that everything on your timecard is correct. Before you approve, make sure your supervisor has entered any adjustments you requested to your time card, then approve your time card. Your MUST approve your timecard in order for you to get paid.

APPROVING YOUR TIME CARD Via the ADP WEB SOFTWARE SALARY NON-EXEMPT Click Approve A message will pop up that your time card has been approved.

APPROVING YOUR TIME CARD Via the ADP WEB SOFTWARE HOURLY NON-EXEMPT Click on the More Button Click Approve A message will pop up that your time card has been approved.

ADP Etime – Time and Attendance Employee Training Recording Time via Time Clock with your Employee Badge HOURLY EMPLOYEE TIME CLOCK RECORDING Badge Scanner To Clock In or Out– Slide your Badge through the badge scanner on the right hand side of the clock. You will hear a beep Your name will appear on the screen and a statement “Punch Accepted”

APPROVING YOUR TIME CARD Via the TIME CLOCK Click on the Blue Button Aside of Approve Timecard The ENTER BADGE ID Screen below will come up SCAN YOUR BADGE This will enter your badge ID

APPROVING YOUR TIME CARD Via the TIME CLOCK You will be asked to SELECT TIME PERIOD Select Current Pay Period By pushing the Blue button to the side.

APPROVING YOUR TIME CARD Via the TIME CLOCK You will get a screen that will show your punches for the pay period and if you scroll down using the arrows at the bottom of the screen you will see the totals for the pay period and the word APPROVE

APPROVING YOUR TIME CARD Via the TIME CLOCK To APPROVE your time card Push the large button at the bottom right of the time clock You will get a message “Timecard successfully approved”

ADP Etime – Time and Attendance Employee Training COMING SOON…. Recording Time via ADP Phone Application ~~~~~~~~~~~~~~~~ The app is currently available for viewing your pay statements

Summary Time Recording Time entry “practice” starts Sunday, October 16th – Record your hours, approve your time card Each time you APPROVE your timecard, you are attesting this information is accurate and appropriate If you are Salary Non Exempt - record Lump Sum hours per day, keep your time worked to the minute and convert to decimals These Slides and other Help aids will be posted on the training site. Instructions to approve your time card will be posted by the time clocks Mobile App can be used to view your pay statement. Time recording via the phone is coming soon

Questions Remember complete and sign form and turn into your supervisor for this training. Please send questions to: Gina.leimkuehler@greatcircle.org Thank you so much for attending this session!