General Council Meeting Gallery Room, Memorial Union Wednesday, November 5, 2015 2:10 PM Gallery Room, Memorial Union

AGENDA Call to Order & Seating of Substitutes Establish Quorum Clayton Johnson Establish Quorum Kate Goudy-Haht 1. Approval of the Agenda 2. Approval of the Minutes October 2015 Regular Council Meeting

AGENDA (continued) 3. Administrative Reports Senior Vice President & Provost Jonathan Wickert Associate Vice President, University Human Resources Clayton Johnson for Julie Nuter

Annual Benefits Open Change – 2016 Please take the opportunity to review and make changes to your benefits. Consider what life event changes may impact your benefit choices. For ISU Plan participants, make online changes via AccessPlus: Opened November 2 @ 9:00 A.M. Closes November 20 @ 5:00 P.M. Live Webcast: November 11 – 9:00-10:30 A.M.

AGENDA (continued) 3. Administrative Reports Senior Vice President & Provost Jonathan Wickert Associate Vice President, University Human Resources Clayton Johnson for Julie Nuter Faculty Senate Robert Wallace

AGENDA (continued) 4. Professional & Scientific Council - Executive Committee Reports President Tera Lawson Secretary/Treasurer Kate Goudy-Haht VP for University Community Relations Jessica Bell VP for University Planning and Budget Jordan Bates

Budget Development Process Division of Student Affairs November 5, 2015

Division of Student Affairs – Council Members

Office of the Senior Vice President for Student Affairs Admissions Assessment and Enrollment Research Dean of Students Office Department of Residence International Students and Scholars Office ISU Dining Learning Communities Memorial Union Office of the Registrar Office of Student Financial Aid Student Counseling Center Student Support Services Program Thielen Student Health Center Upward Bound and Educational Talent Search

RMM Student Affairs Advisory Committee The Division of Student Affairs has a 20 person RMM Student Affairs Advisory Committee. Membership includes: At-Large Chair Faculty College Representatives Faculty Senate Graduate and Professional Student Senate Information Technology Services Professional and Scientific Council Student Government Senior Vice President for Student Affairs

Budget Development Timeline State appropriations and tuition proposals to Board of Regents - August/ September Establish priorities for budget planning – October Board of Regents approves tuition rates – December Preliminary enrollment and revenue projections – December Governor submits state budget proposal – January Division’s submit preliminary budget plans – February Updated enrollment and revenue projections – March Division’s develop updated budget plans – April Scheduled last day of legislative session – April/May Final enrollment and revenue projections – May Finalize parameters for employee compensation – May Finalize budgets – June Board of Regents approves budget - August Review and Discuss Preliminary Budget Requests – November RMM Student Affairs Advisory Committee Meeting to gather feedback regarding requests – Mid-January SVPSA submits preliminary FY2017 budget plans to the President – February Continue to review and update preliminary requests as needed – March SVPSA submits updated FY2017 budget plans to the President – April President Budget Cabinet Meeting to finalize budget allocations to each division – May SVPSA submits final FY2015 budget reports to the President – June

Budget Development Process Review and Discuss Preliminary Budget Requests – November RMM Student Affairs Advisory Committee Meeting to gather feedback regarding requests – Mid-January SVPSA submits preliminary FY2017 budget plans to the President – February Continue to review and update preliminary requests as needed – March SVPSA submits updated FY2017 budget plans to the President – April President Budget Cabinet Meeting to finalize budget allocations to each division – May SVPSA submits final FY2015 budget reports to the President - June

FY2015 General Funds Breakout General Operating Funds $25,111,665 Senior Vice President’s Office $3,012,484 Dean of Students $5,597,246 Admissions $6,549,527 Records & Registration $2,260,871 Counseling $1,774,793 Financial Aid $2,047,208 International Students $919,559 Memorial Union $2,949,977

Budget Development Process Auxiliary Operations Department of Residence ISU Dining Thielen Student Health Center

Department of Residence and ISU Dining The Department of Residence and ISU Dining follow a very specific Board of Regents process and timeline. At the University of Iowa and the University of Northern Iowa, these two operations are consolidated as one unit. As the Department of Residence and ISU Dining sell bonds in the debt financing market. As a result, a debt coverage ratio of 35% must be met. The two units have about a $16,500,000 bond payment annually as the bonds all roll together. To cover the debt coverage ratio, these units must be in a net financial position of approximately $22,275,000 ($16,500,000 *1.35).

Thielen Student Health Center The Thielen Student Health Center does not receive any general funds, but submits their budget to the SVPSA in mid-spring each year. The Thielen Student Health Center is also required to make a presentation to the Special Student Fee Committee because a portion of their revenue is generated from the Student Health Fee.

Ongoing Budget Discussions Throughout the Fiscal Year The SVPSA Fiscal Officer meets as a group with the budget/finance personnel from all SVPSA reporting units on a monthly basis. Additionally, the SVPSA Fiscal Officer meets individually with the budget/finance person and director of each SVPSA reporting unit on a monthly basis to discuss arising budget issues.

AGENDA (continued) 4. Professional & Scientific Council - Executive Committee Reports President Tera Lawson Secretary/Treasurer Kate Goudy-Haht VP for University Community Relations Jessica Bell VP for University Planning and Budget Jordan Bates VP for Equity and Inclusion Katie Davidson

AGENDA (continued) 5. Professional & Scientific Committee Reports Awards Chris Neary Communications Amy Ward Compensation & Benefits Karl Schindel Peer Advocacy Ben Green Policies & Procedures Kris Koerner Professional Development Lynn Bagley Representation Stacy Renfro

AGENDA (continued) 6. Unfinished Business and General Orders Smoke-Free Campus Policy – Motion Facilities and Grounds Use, Activities (Chapter 13 or the Iowa Administrative Code) – Motion Video Cameras, Administrative Uses Policy - Motion

AGENDA (continued) 7. New Business Amend Professional & Scientific Council Bylaws Regarding Committee Appointments – Motion Campus Safety and Security Summit Report

AGENDA (continued) 8. Announcements Announcements from Councilors Professional & Scientific Council Seminar Series Event Overview of 2016 Benefits Ed Holland, Benefits Coordinator, University Human Resources November 10, 2 – 3 PM, Memorial Union Pioneer Room Executive Committee Meeting November 19, 9:00 – 11:00 AM, 107 Lab of Mechanics General Council Meeting December 3rd, 2:10 – 4 PM, Memorial Union Gallery Room

Adjournment