International Program Consultant, Global Support Services Overseas Employment Krister Anderson International Program Consultant, Global Support Services krister_anderson@harvard.edu

Agenda What is Global Support Services (GSS)? Overseas Employment Trends Six International Hiring Options Overseas Employment Resources

Global Support Services (GSS) University-wide Dual mission: Support and enable international projects and travel Mitigate risks to the University and individuals 3 teams: Client Services International Safety & Security Harvard Global Research and Support Services, Inc. (“Harvard Global” or “HG”, a separate legal entity) Work across the University with students, faculty, and staff from all Schools and departments Sit in Campus Services with a dotted line to the Vice Provost for International Affairs, Mark Elliott Our office provides guidance, resources, and tools to help you plan and navigate 3 teams that operate within GSS -- we’ll discuss the teams and how each one can help you, but for now, let’s provide context for why we exist

Overseas Employment Trends Substantial amount of employment questions (~25% of GSS caseload) Strong upward trajectory in use of global PEOs

Overseas Employment Options Frequent travel by U.S.-based staff Partner with Established Organization Hire via Harvard Global Leverage an existing Harvard entity Contract with a Professional Employer Organization Engage as an independent contractor

1. Frequent Travel by U.S. Staff Evaluate program needs and determine if U.S.- based staff is an option. Staff must be a resident of MA and spend less than 6 months overseas. Pros Avoids employment complications, still have Harvard affiliation and benefits Cons Travel & visa expenses, potential foreign tax liability

2. Partner with Established Org. Work with a local partner to hire staff. Pros Partner handles tax and labor law compliance Fees typically less than other options Cons May not be able to sponsor visas Little or no control over benefits and no Harvard affiliation

3. Hire via Harvard Global Harvard Global is an affiliated non-profit based in Cambridge that can employ staff under certain agreements or if it has an established office. Pros Harvard University affiliation w/ID and access to Harvard systems Relatively low cost Cons May take awhile and visa sponsorship is limited Only an option in select countries thus far Tier I – In a country where there is a bilateral agreement allowing employment and we’re not registered: $200 per employee, per month Tier II – In a country where we’re registered or have jurisdiction to operate in: $650 per employee, per month

4. Leverage Existing Harvard Org. Harvard has many entities that may be able to employ staff. Pros Harvard University affiliation and low admin fee Cons Limited availability, widely varying benefits, and limited visa sponsorship

5. Use a PEO A professional employer organization (PEO) provides employment services, including human resource and payroll services, similar to a temporary staffing agency. Pros Widely available and limited risk, since PEO handles tax and labor law compliance Cons High admin cost, with little control over benefits No Harvard University affiliation

6. Use an Independent Contractor Hire an independent contractor (IC) if permissible under local law. MA law irrelevant though many of the principle overlap with foreign laws. Pros Relatively fast implementation, IC responsible for taxes, office space, obtaining visas/work permits Cons No Harvard University affiliation Increasing restrictions on ICs globally and significant penalties for a program/school if the employee is found to be misclassified

Overseas Employment Resources - GSS Website: globalsupport.harvard.edu/ manage-projects/staffing - International Employment Reference Guide on website - GSS International Program Consultants

Questions? Krister Anderson International Program Consultant for FAS, SEAS, GSE, CADM, Radcliffe, HDS, GSD krister_anderson@harvard.edu Morgan Brown Senior International Program Consultant for HBS, HLS, HMS, HSPH, HSDM morgan_brown@harvard.edu globalsupport.harvard.edu