Technology Center Norms Be Present and Engaged Be Respectful to All Silence All Cell Phones/Electronic Devices Be positive and Opened-Minded No Food or Drinks in Training Labs

Training Agenda Welcome/Introductions View Office 365 Demo Account E-mail Calendar Settings OneDrive Overview Q & A

What Is Office 365 for Outlook Office 365 is the new software that employees of Shelby County Schools will use for their Outlook needs. Office 365 for Outlook allows you to check e-mail, set calendar appointments and meetings, and personalizing your settings.

Checking E-mail Using a web browser, login to www.scsk12.org, select the Employees link at the top, and click the yellow envelope in the upper right hand corner.

Checking E-mail You will type in your SCS e-mail address and your normal Active Directory Password. Note: You will be prompted when it is time for you to change your password.

Checking E-mail Once you have entered your full SCS e-mail address and password, Office 365 for Outlook will open. Your name will appear above the word “Inbox” and in at the top of the window tab.

Checking E-mail Office 365 for Outlook defaults to viewing/sorting your messages as “Conversations By Date.” This view groups your messages. You can click the dropdown arrow to the right of “Conversations By Date” and turn the Conversations off, or view your messages in a different order.

Checking E-mail To compose a New Message using Office 365, click the “New” button in the Upper left. To Search for existing mail, type in your criteria in the Search box to the Upper left.

Calendar Appointments and Meetings Click the Grid in the upper left corner to get to your Office 365 Calendar. Choose New to begin making your appointment and fill in the necessary information. To share your Calendar, right-click on My Calendars, and choose Share Calendar. Enter the appropriate e-mail address.

Customizing Settings To view Outlook options, choose the Settings window in the upper right corner. Automatic replies: Set your Out of Office messages Change theme: Choose a color/design scheme Options: Signatures, Rules, and more.

What Is OneDrive Employees of Shelby County Schools have access to OneDrive, which is Microsoft's service for storing files in the "cloud." You can now save your e-mail attachments on OneDrive, which will help to free up storage space in your inbox. Taking advantage of One Drive will prevent the mailbox limitation messages that occur when your Inbox is too full.

Saving Attachments Using a web browser, login to www.scsk12.org, select the Employees link at the top, and click the yellow envelope in the upper right hand corner. In Office 365, click the grid in the upper-left corner and select OneDrive. Choose Upload and browse to the attachment that you saved. Once you locate the file that you wish to upload to OneDrive, click Open. You will now see the file is located in OneDrive.

OneDrive Options Click on an uploaded file to see available options, such as: Edit, Manage, and Share. Edit: You may be required to enter username and password Manage: See available options Share: Share files in your OneDrive by typing in email addresses Go back to your mail and delete the attachment from your Inbox once you have verified that your file is in OneDrive. This will help you save space in your Inbox!

Questions