Scaled Leadership Regional Meeting Central Region Office Scaled Leadership Regional Meeting February 7, 2018

Region Superintendent Mr. John D. Pace Region Superintendent

Scaled Leadership Regional Meeting Central Region Office Scaled Leadership Regional Meeting February 7, 2018

Community School Operations Mr. Eric Acosta Community School Operations

Community School Operations FEMA Inspections. All inspection dates will be confirmed via Outlook invite. 4-6 months to complete FF&E Hurricane Related Damage Survey will go out this week. Quick turnaround time WB #22532 – Mandatory Lockdown Drill Due in February 2018. Report the Lockdown Drill utilizing the FASI system on the same day the drill is performed

Community School Operations WB #22533 – Eighth Emergency Evacuation Drill during the month of February WB #22519 – Custodian Induction Academy (CIA) for All Newly Hired Custodians Identify new custodians hired after Wednesday, November 7, 2017 and ensure that they register to attend this mandatory Academy

Ms. Ana Perez, District Administrative Assistant Contact Information Mr. Eric Acosta ericacosta@dadeschools.net (305) 499-5050 ext. 5056 – Office (305) 470-9531 – Private Line (786) 261-1861 – Cell Ms. Ana Perez, District Administrative Assistant 244943@dadeschools.net (305) 499-5050 ext. 5061

Office of Professional Standards Dr. Gloria Arazoza Office of Professional Standards

Professional Standards OPS Updates WB #22433 – School Improvement Plan Waivers Region Meetings March 5th. Waiver forms must be submitted in person to the Region Office.

Theresa Vazquez, District Administrative Assistant Contact Information Dr. Gloria Arazoza garazoza@dadeschools.net (305) 499-5050 ext. 2102 – Office (305) 470-1801 – Private Line (786) 393-7420 – Cell Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools.net (305) 499-5050 ext. 5048

Contact Information OPS - Instructional Ms. Carmen Gutierrez, District Director carmengutierrez@dadeschools.net (305) 995-7104 – Office OPS - Non-Instructional Ms. Maria G. Zabala, District Director mzabala@dadeschools.net (305) 995-7106 – Office Employee Assistance Program Ms. Rosaline Linares, Clinical Officer rlinares2@dadeschools.net (305) 995-7111 – Office

Academic Operations Secondary Schools Ms. Robin Atkins Academic Operations Secondary Schools

Master Schedule Calendar Academic Operations Secondary Master Schedule Calendar January 29th DSIS available for all future school activity February 5th Aspen scheduling create future scenario April 16th Future schools complete entry of feeder (future) students May 1st Preliminary Master Schedule with students in preparation for budget conferences July 23rd Aspen - Schools begin running the Pre-Export Validation Report until the report is error-free August 1st Aspen Rollover August 2nd Aspen Final Transfers Middle and K-8 Schools August 3rd Aspen Final Transfers High Schools ITS programmatically futured all traditional M-DCPS students to their future home schools on Friday, January 26th

Academic Operations Secondary Ensure that plans for extended learning opportunities such as Saturday School are strategic and connected to student data and student needs Student groupings for differentiated instruction should be based on data from iReady Diagnostic 2 Ensure data chats are conducted for the upcoming Mid-Year assessments (Biology, Science, US History, and Civics) which are scheduled from January 22nd – February 16th Maximize the use of feedback from Mid-Year Plans to refine processes and systems for all assessed areas

iReady Predicted Proficiency Academic Operations Secondary iReady Predicted Proficiency Navigate to the ELA_DATA or MATH_DATA tabs and look for the columns titled: “Predicted_Proficiency_ELA” or “Predicted_Proficiency_Math” The values provided by iReady are from 0% to 100% and denotes the probability that the student will score a Level 3 on the FSA Assessment

iReady Predicted Proficiency (continued) Academic Operations Secondary iReady Predicted Proficiency (continued) A helper column has been added to identify gains or decreases in iReady levels from AP1 to AP2. The columns are on the ELA_DATA and MATH_DATA tabs titled “IrdyELALvlChange” or “IrdyMathLvlChange” Positive numbers indicate an increase “0” indicates no change Negative numbers indicate a decrease

Academic Operations Secondary WB #22529 - Futuring of All Students. ITS programmatically futured all traditional M-DCPS students to their future home schools on January 26th Schools should review the following reports to determine which, if any, students were not futured programmatically: From Control D: Product #T0500P76-01 Not Futured (Immunizations) Product #T0500E70-01 Not Futured (Residence School Problem) From the Online Report Request System (Option 5 in DSIS): Student List (Incorrect or invalid home address)

Theresa Vazquez, District Administrative Assistant Contact Information Ms. Robin Atkins ratkins@dadeschools.net (305) 499-5050 ext. 5058 – Office (305) 470-9464 – Private Line (786) 256-9245 – Cell Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools.net (305) 499-5050 ext. 5048

Dr. Janice Cruse-Sanchez Financial Human Capital

Financial Human Capital WB #22477 – Required Teacher Roster Verification Florida Statute, Section 1012.34 - Personnel Evaluation Procedures and Criteria - requires that the District provide instructional personnel the opportunity to review the accuracy of class rosters that will be used in their evaluation The Teacher Roster Verification link will be available on the Teacher Portal for FTE Survey 3 on Monday, February 12th Principals are to inform all instructional staff that the link is available via the Teacher Portal Principals are required to monitor the staff members who have accepted or not accepted the final rosters through the portal report. Principals are to print and file this report at the end of the roster verification window (February 12th - March 1st) Should a teacher roster have an error, FM-7494 Roster Correction Form is available as a link labeled "Roster Correction Form" in the "Roster Verification" box on the portal FM-7494 must be completed, saved, scanned, and emailed by the teacher to tchrroster@dadeschools.net

Master Treasurer’s Visiting Report Summary Central Region Office Operational and Financial Management Master Treasurer’s Visiting Report Summary Best Practices

Kudos to the following MDCPS Master Treasurers Michelle Bhoorasingh-Van E. Blanton Elementary Suzanne Tan-Coconut Grove Elementary Rosalind Brown-Charles Drew K-8 Yenisel Arce-Fairlawn Elementary Gina Ferrandiz-Ada Merritt K-8 Lori Sterling-Henry E.S. Reeves Elementary Mary Carey-Santa Clara Elementary Taneisha Robinson-Carrie Meek/Westview K-8 Angela Rowe-Kinlock Park Middle Lilliam Rivero-South Miami Middle Alex Dor-Ronald Reagan Senior Isabel Santana-Miami Coral Park Senior Felicia Cox-Miami Edison Senior

Master Treasurer’s Visiting Report

Deposits missing signatures on Bank Transaction Posting Journal

Recap Sheets missing receipt numbers, funding structure, and sponsor signatures

Missing purchase orders

Invoices missing Goods Received stamp

Selected picture bid missing principal’s signature

Fundraising Applications incomplete

Missing Activity Log and Operating Report

Serialized Forms Log missing signatures

Need to create a separate folder for JV transfers Need to create a separate folder for voided checks

CRO Fiscal Review Best Practices Presented by: Alicia Hidalgo, Principal at Miami Coral Park Senior High Heather D. Tyler, Principal at Fairlawn Elementary Community School

Kudos to the following district fiscal review team William Aristide Alicia hidalgo Melanie Megias omar riaz Debbie Saumell heather tyler

Payroll (common errors and best practices) Sign-In Procedures All Full-time, Non-Instructional Staff sign in/out using time-in and time-out All MEP Staff sign-in/out using initials

Payroll Cont’d (common errors and best practices) Payroll Corrections Print Corrections (shows proof of payments)

Payroll Cont’d (common errors and best practices) Anticipated Payroll Anticipate only Full-time and Permanent Part-time employees No other employees are to be paid beyond the day/date of anticipation

Payroll cont'd (common errors and best practices) Leave Cards FM 7433 “Temporary Duty Request”…attach to Leave Card of all Instructional Employees attending PDs Attach PD Registration

Payroll Cont’d (common errors and best practices) Additional Documents Do not include unnecessary documents with payroll (i.e. Doctor’s notes, correspondences between staff and administrators, etc…)

Payroll cont’d (common errors and best practices) Organize and file numerically according to pay period, not weekly

Quad a and Security Roles Reports Print Both Monthly Set Outlook Event as a reminder

Quad a and Security Roles Reports cont’d Control D Can print past six (6) months of reports Sign and date

Quad a and Security Roles Reports cont’d Emphasis on last 3 pages No more than 3 employees with ISIS-ACAD GRD/TRACE UPD access No more than five (5) employees with WGBA Attendance and WGBM Manager Access

Quad a and Security Roles Reports cont’d Print monthly, sign, and date “Live” Report Cannot print previous months’ reports

Property: capitalized (Including title I) Conduct In-House Mini Property Audits Three times per year Report missing property to School Police immediately Complete and Submit Plant Security Report for missing property

Property cont’d: non-capitalized (Including Title I): Accountability Create spreadsheet with serial numbers and locations in order to track items/property Report missing property to School Police immediately Complete and Submit Plant Security Report for missing property

Property cont’d (Best Practices) Disposal: Complete FM 1670 “Outgoing Control Equipment” and remove nonfunctioning equipment from facilities Do not keep excessive inoperable equipment in facilities

Property cont’d (Best Practices) Disposal (Title I): In a Memo addressed to Title I, request permission to dispose of nonfunctioning Title I equipment Upon receipt of approval from Title I, immediately dispose of/remove nonfunctioning equipment from facilities

If you need Assistance or have additional questions: Alicia Hidalgo: hidalgo@dadeschools.net 305-322-0340 Heather D. Tyler hdtyler@dadeschools.net 786-402-9682

Dr. Janice Cruse-Sanchez Contact Information Dr. Janice Cruse-Sanchez jcruse-sanchez@dadeschools.net (305) 499-5050 ext. 5057 – Office (305) 470-9523 – Private Line (786) 229-5412 Cell TBA, District Administrative Assistant TBA (305) 499-5050

Contact Information Budget Office Mr. Paul Mickey, Budget Coordinator pmickey@dadeschools.net (305) 995-1574 – Office Ms. Gabriela Petrini, Instructional Staffing gabrielapetrini@dadeschools.net (305) 995-7225 – Office Mr. Henry Tablada, Non-Instructional Staffing htablada@dadeschools.net (305) 995-7244 – Office

Academic Operations K-12 Schools Mr. Michael Lewis Academic Operations K-12 Schools

Academic Operations K-12 Attendance ABC iAttend “Targeted Student Status Forms” are due on Thursday, February 22nd ABC Doral Community Meeting scheduled for Tuesday, February 13th at John I. Smith K-8 (Middle Learning Center)

Exceptional Student Education FSAA Administrator/School Level Coordinator (SLC) Meetings (Two half-day) February 20th Miami Lakes Ed. Center Auditorium February 22nd at Miami Killian SHS Auditorium. Transfers No transfers will be processed during FTE week (February 5th – 9th)

Contact Information Mr. Michael Lewis mjlewis@dadeschools.net (305) 499-5050 ext. 5046 – Office (305) 470-1904, Private Line (786) 402-4070 – Cell Deborah Gonzalez, Social Work Chairperson Student Administrative Transfers d.gonzalez@dadeschools.net (305) 499-5050 ext. 5043 Ms. Ana Perez, District Administrative Assistant 244943@dadeschools.net (305) 499-5050 ext. 5061

Academic Operations Elementary / K-8 Mr. Alejandro Perez Academic Operations Elementary / K-8

Academic Operations Elementary / K-8 WB #22425 – ITS Parent Notification of EOC Final Course Grades in Florida’s EOC Eligible Courses WB #22433 – UTD Building Stewards 2018-2019 School Improvement Plan (SIP) Waivers WB #22478 – Lottery/Registration Procedures and Attendance Guidelines for the Voluntary Pre-Kindergarten (VPK) Program

Academic Operations Elementary / K-8 WB #22318 – Third Grade Promotion Requirements letter WB #22449 – Complimentary Snacks for Florida Standards Assessment and FCAT 2.0 Testing

Ms. Maria Areas, Secretary Contact Information Mr. Alejandro Perez aperez@dadeschools.net (305) 499-5050 ext. 5059 – Office (305) 470-9447, Private Line (786) 412-6789 – Cell Ms. Maria Areas, Secretary mareas@dadeschools.net (305) 499-5050 ext. 5049