PBIS Radar Report

OBJECTIVES This presentation will: Demonstrate how to display, export and print the PBIS Radar Report Describe key features of the PBIS Radar Report Describe how the PBIS Radar Report is used by facility Transition Teams and Focus Teams to identify, intervene and monitor youth who present with at-risk or high risk behavior

The PBIS Radar Report The PBIS Radar Report is a tool designed to help identify youth who have had recent behavior problems. The report is used by facility transition teams and focus teams to determine which youth need to be considered “at risk” or “high risk”. In the PBIS system, these youth should be considered for specialized supports and interventions to help them develop positive strategies for coping .

ACCESSING THE PBIS RADAR REPORT ON JTS A link for the PBIS Radar Report is located in the Facility Reports Section of JTS. Since this report contains links to view youth-related SIRs this report is only available to staff who have authorization to view Special Incident Reports on the OQA Database. All transition team representatives should have this authorization.

EXPORTING AND PRINTING THE REPORT Figure 1. The PBIS Radar Report will not print correctly unless you first export it to another format such as Excel, PDF or Word. In the upper left hand corner of the report select “actions” (figure 1), then select “Export” and specify the report format you wish to use (figure 2). In this case Excel is selected. *note – in some browsers export cannot be performed unless the browser is set for Compatibility View. The last slide will address how to setup compatibility view in your browser. Figure 2.

EXPORTING AND PRINTING THE REPORT Once you select the export format a bar will appear on the bottom of your screen allowing you to open or save the PBIS Radar Report in the selected format. Once you have saved or opened the report document you can print it from that application.

FEATURES OF THE PBIS RADAR REPORT The PBIS Radar Report includes a complete Roster of all youth currently in the facility. This report indicates each youth’s current PBIS Tier, critical events over the previous 7 days, number of consecutive weeks on the radar and secure weeks radar history . Each of those features will be explained in in the following slides

Current Tier The report indicates each youth’s current PBIS Tier. A youth’s tier designation is established or changed when a Facility Program Transition Team Communication note is entered in JTS (see the following slide)

SETTING THE TIER WITH A TRANSITION TEAM NOTE Tiers are set with a Transition Team Communication Note in the Facility Programs JTS Module. If no transition team note has been entered yet, the PBIS Radar Report will default to Tier I.

PAST WEEK EVENTS This section provides a count of the Disciplinary Reports, Special Incident Reports, Alternative Education Placement (AEPM) episodes and Nominations each youth received over the previous seven days.

PAST WEEK EVENTS The SIR column only counts incidents that reflect behavior problems where the youth is the accused. It counts such things as physical assaults, property destruction, possession of contraband, etc. It does not count self-harm incidents.

PAST WEEK EVENTS The Nomination column counts the number of PBIS Radar Nomination Notes that have been entered in the past seven days. A PBIS Radar Nomination note can be entered by any transition team representative when they have concerns about a youth and want to have him or her “on the radar” for discussion during the transition or focus team meeting.

PBIS RADAR NOMINATION A PBIS Radar Nomination should be entered whenever a youth has behaviors of concern that may not have resulted in an SIR, DR or AEPM Placement over the past week. This note can also serve as a way of getting the youth “on the radar” for an upcoming transition or focus team meeting if they have an SIR or DR pending that hasn’t been entered into the database yet.

ON THE RADAR OR OFF THE RADAR? A youth is considered “Off the Radar “ if they have no critical events over the previous 7 days. Youth who are off the radar show up with green color coding on the weeks On/Off cell. A youth is considered “On the Radar” if they have at least one event within the previous 7 days. Color coding will be yellow, orange or red for youth On the Radar. The Weeks On/Off column displays the number of consecutive weeks each youth has been either on or off the radar. In this example Lorena Mendez has been on the radar for 6 consecutive weeks and Kim Vaughn has been off the radar for 1 week. On Radar Off Radar

SECURE WEEKS HISTORY The Secure Weeks History section shows the total number of consecutive weeks each youth has been in a secure facility and the number of weeks they have been on the radar during that time. That information is also converted to a rate that tells the percentage of their secure time that they have been on the Radar. The accuracy of this data will be limited for awhile since some of the processes like PBIS Radar Nomination, DRs and AEPM placements have not been operational until recently.

THE REPORT IS ALSO A MEASURE OF POSITIVE ADJUSTMENT This report can also be useful for identifying youth who are doing well. In this example Colleen Rodriguez has been in a secure facility for 33 weeks and has only been on the Radar twice. She has been off the radar 13 consecutive weeks. Staff might want to let her know that they are aware of how well she has been doing.

TRANSITION / FOCUS TEAM USE OF THE REPORT This report can help the team organize meeting time by quickly identifying youth who are having difficulty meeting PBIS expectations. Youth who are having difficulty will show up on the Radar. This does not mean that a youth should automatically be placed on Tier II or III if they appear on the Radar -- Context is everything. The team should discuss each youth who is on the radar and determine whether the event(s) constitute a pattern or significant need. A youth who has been doing well may have a difficult week or two following a stressful event, but that doesn’t necessarily mean they need to be considered “at risk” or “high risk”.

TRANSITION / FOCUS TEAM USE OF THE REPORT Transition and/or focus teams should have access to information about any DR, SIR, AEPM Placement or PBIS Radar Nomination that occurs for a youth. Page two of the PBIS Radar Report displays a log listing youth who have received SIRs over the past week. The log also lists the SIR number and SIR code(s) associated with each SIR. The SIR number is a hyperlink that will load a copy of the incident report so that details can be reviewed in the meeting. Future enhancements will include similar logs for DRs, AEPM placements and PBIS Radar Nominations. In the meantime, teams will need to develop local procedure for having this information available during the team meeting.

TRANSITION / FOCUS TEAM USE OF THE REPORT The team should also review youth on Tier II and Tier III who are Off the Radar to determine whether they need to continue with that level of support. In this example Elaine Curry is on Tier 3 and Miranda Valdez is on Tier 2. Both of them have been off the Radar for several weeks and they may be ok with lower levels of support. The team may want to adjust their Tier designation after some discussion.

TRANSITION / FOCUS TEAM USE OF THE REPORT After team meetings a Transition Team Note should be entered into JTS to document discussion of each youth who appeared on the PBIS Radar Report. The team should make a determination about the appropriate level of support the youth will need and make any needed adjustments to the youth’s tier designation through this note.

LIMITATIONS OF THE REPORT Data for this report is not dynamic – it compiles information from historical data entered into JTS and OQA once a day between midnight and 3 AM. Consequently any information entered after 3-AM will not appear in the report until the next day. SIRs, DRs or AEPM placements that have not been entered into the system will not appear on this report. If a youth has any of these events and it is clear that the information will not be entered into the system within 24 hours of the transition or focus team meeting a PBIS Radar Nomination should be entered before midnight the day before the meeting. Any information entered on the day of the meeting will not appear in the report.

SETTING YOUR INTERNET BROWSER FOR COMPATIBILITY VIEW For Internet Explorer 9.0 and 10.0 select compatibility settings under the Tools menu and then check the box that says “Display all websites in Compatibility View”