VTF Banner Training

VTF Banner Information The Virginia Tech Foundation has a separate instance of Banner: https://banweb.banner.vt.edu/ssomanager_fprd/c/INB Use PID Separate password Shares orgs, entities, and vendor database with Virginia Tech Departments have “Read-Only” permission on all available forms. Works just like VT Banner Wildcard character – “%” Queries Chart of Accounts – “F”

Available Banner Forms Fund Maintenance Forms FTVFUND FZIGRNT FTMFUND Accounting Forms FGITBSR FGIGLAC FGIBDST FGITRND

Available Banner Forms (cont’d) Vendor Maintenance Forms FZIVEND Miscellaneous Forms FTVORGN FTVACCT

FTVFUND Fund Code Validation Form Query for fund number or name

FZIGRNT Grant Search Form Search for Endowment and corresponding funds Endowment Fund, Income Fund and Operating Fund are shown if applicable

FZIGRNT (cont’d) Enter Endowment number in “Grant” field to see associated funds

FZIGRNT (cont’d) Enter Income or operating number in “Fund” field to see associated funds

FTMFUND Fund Code Maintenance Form Shows Fund attributes Endowment fund, assoc. income fund, status of fund, org number and/or program code

FTMFUND (cont’d) To Query information: Endowment – enter in “grant” field Income or Operating fund – enter in “Fund” field

FGITBSR Trial Balance Summary Form View current balance in fund or by period

FGITBSR (cont’d) Endowment funds show no cash balance To determine the book value of an Endowed Fund, add the following together: Acct 6628 – Consolidated Endowment Acct 6623 – Realized Endowment Appreciation To determine the market value of an Endowed Fund, add the following together: Acct 6628 Acct 6632 Acct 6633 (Unrealized Endowment Appreciation) Values are updated quarterly, a month after quarter end

FGITBSR (cont’d) Viewing Income Funds Cash Balance – Acct 6100 (Claim on Cash Interfund) C* next to current balance means a negative amount If Acct 7200 (Accounts Payable) has an amount listed, reduce cash in 6100 to get full balance

FGIGLAC General Ledger Activity Form Shows activity within a fund for General Ledger account codes (ex. 6100)

FGIGLAC (cont’d) Can navigate to form from main menu, or through FGITBSR Can see endowment income posted in income funds, as well as other transactions that affect cash Operating funds will not show endowment income Does not display fund balance

FGIBDST Organization Budget Status Form Shows different types of expenditures Helpful in projecting budget for future years or summarize current spending

FGITRND Detail Transaction Activity Form Used to view activity in fund Info is similar to “VTF Operating Ledger Balance and Transactions” web report

FZIVEND Vendor Inquiry Form Used to see if a Vendor is setup in VTF Banner Click on the “search” icon to the right of the Banner ID field

FTIIDEN The search navigates you to this screen You can search by person or by company name

FTIIDEN (cont’d) To display vendor information from search in FZIVEND, double click on the vendor name

FTVORGN Organization Code Validation Form Used to find Org numbers Search using org number or wildcard in Title area

FTVACCT Account Code Validation Form Used to find account code names and numbers

Questions? Contact: References: Michael Hall, A/P Supervisor 231-2860 Michael.Hall@vt.edu References: Common Banner Forms 9/20/2018