H UMANITARIAN R ESPONSE – I NFORMATION M ANAGEMENT

1.Objectives 2.Definition and Importance 3.IM Chain 4.IM Stakeholders 5.Strategy 6.Buy-in 2 I NFORMATION M ANAGEMENT - I NTRODUCTION Information Management

1.Define - and understand the process of - Information Management. 2.Identify what kind of information is important and how it drives food security interventions. 3.Understand the interaction between cluster coordinator and IMO in establishing information management strategies. 4.Identify and understand the framework of information management strategies 3 F OOD S ECURITY C LUSTER - O BJECTIVES Information Management

4 I NFORMATION M ANAGEMENT R ELEVANCE Information Management Why is this subject covered? Information management is one of the key enablers of the coordination and decision-making necessary for an efficient and effective food security response. How does this relate to my day to day tasks? IM tasks and products are essential for assessment and analysis, strategy development, program review, resource mobilization and general coordination (gap analysis, etc.)

5 Information Management I NFORMATION M ANAGEMENT - D EFINITION Humanitarian Information Management is the systematic process for the collection, collation, storage, processing, verification, and analysis of data and information from one or more sources, and the dissemination of relevant data and information to humanitarian stakeholders, to support effective and timely humanitarian action. Effective and timely humanitarian action WHAT WHO TO WHY Collection Collation Storage Processing Verification Analysis Dissemination One or More Sources Humanitarian Stakeholders

6 Information Management I NFORMATION M ANAGEMENT - IM C HAIN D ATA AND I NFORMATION CollectCollateAnalyseDisseminate Communication Information Data Effective and timely humanitarian action WHY Information Needs

I NFORMATION M ANAGEMENT - IM C HAIN Communication Information Data CollectCollateAnalyseDisseminate Collect: Identify information requirements Evaluate the existing information Design methodology for data collection Data collection forms Facilitate collection Collate/Process: Enter, reformat and clean data Compile Verify quality (or lack thereof) Storage, assign metadata Archiving, back-up, retrieval

I NFORMATION M ANAGEMENT - IM C HAIN Communication Information Data CollectCollateAnalyseDisseminate Analyse: Needs/Gap Analysis Experience Spatial data Statistical data Contextual data Disseminate: Report format - Graphic presentation Personal - meetings, phone calls Hard copy Soft copy Website

I NFORMATION M ANAGEMENT - S TAKEHOLDERS Communication Information Data CollectCollateAnalyseDisseminate Initiator Audience Beneficiaries Line Ministry Operational Agency HCT Donor Other Clusters Beneficiaries Line Ministry Operational Agency HCT Donor Other Clusters

I NFORMATION M ANAGEMENT - S TAKEHOLDERS Communication Information Data CollectCollateAnalyseDisseminate Initiator Audience Beneficiaries Line Ministry Operational Agency HCT Donor Other Clusters Beneficiaries Line Ministry Operational Agency HCT Donor Other Clusters

I NFORMATION M ANAGEMENT - S TAKEHOLDERS Communication Information Data CollectCollateAnalyseDisseminate Initiator Audience Beneficiaries Line Ministry Operational Agency HCT Donor Other Clusters Beneficiaries Line Ministry Operational Agency HCT Donor Other Clusters FSC Coordinator IMO …plays a vital role in collecting, analysing, and sharing information that is important for the cluster stakeholders to make informed (evidence based) strategic decisions… VALUE-ADDED

I NFORMATION M ANAGEMENT - S TRATEGY Information Management Communications Strategy Identify Key Stakeholders Information needs of Stakeholders Stakeholder profiles Target Audience Communication Activities Frequency of Activities Resources Available & Tools Monitor Evaluate Objectives of Commu- nication CC & IMO Team Strategy: Guides communication with each stakeholder Different stakeholders require different information to make decisions So the aim, method and content of communication will differ for the different groups Strategy is jointly developed between the cluster coordinator and the IMO

13 Information Management 1.Audience 2.Communication Objective 3.Communication Methods / Activities 4.Frequency 5.Content I NFORMATION M ANAGEMENT - S TRATEGY CONSIDERATIONS

I NFORMATION M ANAGEMENT - B UY -I N Information Management Convince partner to share Add value Dissemi nate quickly Partner sees net benefit

Programmatic Response I NFORMATION M ANAGEMENT – C LUSTER N EEDS AND P RODUCTS Needs: Agreed, coherent picture of situation, risks/needs IM Products: 3/4Ws, assessment tools and forms, analysis templates, database, sitreps, maps Needs: Agreed, coherent objectives, strategy, response plan IM Products: Strategy outline/document, maps Needs: Strategy, prioritized projects, roles and responsibilities IM Products: Sector contribution to appeal (CHAP, etc.), OPS, FTS Needs: Coordinated, deconflicted projects; M&E of strategy IM Products: 3/4Ws, contact lists, maps, databases; sector updates to appeals Effective and timely humanitarian action WHY

16 I NFORMATION M ANAGEMENT R ELEVANCE Information Management Why is this subject covered? Information management is one of the key enablers of the coordination and decision-making necessary for an efficient and effective food security response. How does this relate to my day to day tasks? IM tasks and products are essential for assessment and analysis, strategy development, program review, resource mobilization and general coordination (gap analysis, etc.)

I NFORMATION M ANAGEMENT