Campus 2017-2018 ESSA Grant Packet Training SAISD Federal Programs Department

Stage 4 of the Organization and Development Process Hooray! We are now at stage 4 of the Organization and Development Process where you can now Link your Campus Plan to Federal, State, and Local Funding Sources. Link Plan to Federal, State, and Local Funding Sources 4

Stage 4 of the Organization and Development Process In order for the District to receive ESSA federal funding, the District is required to complete a 2017-2018 ESSA Consolidated Federal Grant Application. As part of the application, the District must list the programs/activities that will be implemented as a result of receiving the grant. Therefore, campuses must complete the grant documents that are associated with the Title I funding they will be receiving.

Stage 4 of the Organization and Development Process (Cont.) Campus ESSA Grant Packet and supporting documents for allocating funds are auditable documents that provide the justification for use of ESSA Funds.

Stage 4 of the Organization and Development Process (Cont.) SAISD > Departments > Federal Programs Click on the Campus tab at the top of the website Scroll down to STAGE 4: Link the Plan to Federal, State, and Local Funding Sources Click on the Campus ESSA Grant Packet

What is the Format of the Grant Packet? The Grant Packet is an Excel file. There is a Tab for each Budget.

What should be done before completing the Grant Packet? Select Committee Members to review the ESSA Grant Packet. Review the Budget Allocations and determine what is needed for the 2017-2018 school year based on your CNA / CIP. Utilize the Sign-In sheet template at the end of the Excel document to record your Committee Members.

Budget Allocations Program Budget Extra Duty Budget Discretionary Budget

Explanation of Allocation Sheets The only funds available to distribute in the Budget Amount Tabs are from the Discretionary schoolwide amount on your Budget Allocations Sheet. These funds can be allocated in the following Budget Tabs: Program Budget Extra Duty Discretionary Budget

Steps to Complete the Budget Allocation Sheets

Step 1: Program Budget Tab Enter the Campus Number. Your Campus name will populate once you enter your Campus Number. Enter the Campus Allocation found on your budget sheet.

Step 2: Program Budget Tab Enter the Assignment and Grade Add the number of staff positions for each row in the yellow highlighted cells. Check ‘Yes’ or ‘No’ in the Included in Needs Assessment & CIP Column. The total will reflect in the Discretionary Budget Worksheet.

Steps 3: Extra Duty Budget Tab List the number of requested positions, hourly rate (if applicable), days and total budget for each position in the yellow highlighted cells. Note: Part-time employees cannot be used for secretaries, data clerks, counselor clerks, etc. Note: Substitute teachers is the only category to input the Total Budget amount. Taxes are calculated for “Office Use” and are calculated in the allocated budget. No substitutes for STAAR/EOC testing.

Steps 4: Discretionary Budget Tab Input the dollar amount for each position in the yellow highlighted cells. Check ‘Yes’ or ‘No’ in the Included in Needs Assessment Column. If the allocated amount is exceeded, an “Exceeded Budget, Recalculate!!!” will appear.

Allocating Funds for Equipment

Use of Funds Questionnaire Object Code 6639 - Furniture & Equipment Greater than $5,000 This code is used to classify expenditures for all equipment, furniture, technology equipment and capital outlay items having a per unit cost of $5,000 or more and a useful life of more that one year not classified elsewhere. If purchasing Equipment (6639) please complete the Use of Funds Questionnaire. Note: Combine all purchases on one form per Program

Use of Funds Questionnaire Title Programs This form is to be used when allocating Equipment (6639) using Title Program Funds. Only respond to the questions indicated by the corresponding Title Program listed in the Quick Reference. Most campuses will respond to Questions 1-4, 5(a) and 6(a). This form can be saved as a pdf and will need to be submitted with your Grant Packet.

Allocating Funds for Out of State (OS) Travel and Field Trips

TEA Justification Form – Out of State (OS) Travel This form is to be used when allocating Out of State Travel funds. This form can be saved as a pdf and will need to be submitted with your Grant Packet.

TEA Justification Form – Field Trips This form is to be used when allocating Field Trip funds. This form can be saved as a pdf and will need to be submitted with your Grant Packet.

Review and Assurances Schoolwide Components Assurance Record of Assurance (Sign-In) ESSA Grant Completion and Review Check boxes ESSA Grant Provisions, Assurances, and Certification ESSA Certification for Federally Funded Positions ESSA Expenditures Certification for Federal Awards

Schoolwide Components Assurance Utilize the SW Components Assurance Tab as a checklist to ensure all SW components are implemented in the Campus Improvement Plan. All SW Components must be checked. SW components must also be completed in Plan4Learning under the Title I tab. Please customize to reflect your individual campus’ strategies. The SW Components have changed slightly due to ESSA, once they are available from TEA campuses will be notified.

Record Assurance (Sign-In) When the ESSA Grant Packet is complete, sign in on the ESSA Grant Committee Sign-In template. Document the Campus Leadership Team members involved in the ESSA Grant Packet process.

ESSA Grant Completion and Review To ensure completion of the Grant Packet, utilize the ESSA Federal Consolidated Grant Completion & Review form. Be sure to check all boxes indicating that all schedules, and applicable forms have been completed. This form requires 3 original signatures.

ESSA Federal Grant Provisions, Assurances, and Certification Click on the link below to read and/or download all ESSA Provisions, Assurances, and Certifications. Check the box and sign to certify.

ESSA Certification for Federally Funded Positions Read the certification below on Federally Funded Positions. Check the box and sign to certify.

Expenditure Certification for Federal Award Read the certification below on expenditures for Federal Awards. Check the box and sign to certify.

Submission Instructions Steps to submit the ESSA Grant Packet

What should I do before I submit the ESSA Grant Packet? Save the ESSA Grant Packet as an Excel Workbook. Use the following as the file name: Campus Name 2017-2018 ESSA Grant Packet

What should I do before I submit the ESSA Grant Packet? (cont.) Scan all Assurances and save as PDF files. Use the following as the file name: Campus Name 2017-2018 SW Components Assurance Campus Name 2017-2018 ESSA Grant Committee Sign-In Campus Name 2017-2018 ESSA Completion and Review

How do I submit the ESSA Grant Packet? Email all documents to federalprograms@saisd.net Grant Packet Use of Funds Questionnaire TEA Justification Form – Out of State (OS) Travel TEA Justification Form – Field Trips SW Comp Assurance Committee Sign-In ESSA Completion and Review Use the following as the subject of the email: Grant Packet – Campus Name

Deadline for Submission All documents must be submitted via email by Friday, June 16, 2017

Thank you! Please contact the Federal Programs Department with any questions or concerns (210) 554-8320