Project Kickoff Meeting Date Institution’s Name Project Manager’s Name ****Please make this PPT beautiful ****

Sponsor(s) Name, phone number, and e-mail

Senior Management Present on the importance of the project Give positive words for a successful project

Project Management Team Project Manager: Project Manager’s Name Phone Number: E-mail Address: List Other Team Members With Contact Information (E-mail)

Kickoff Meeting Goals Meet and Greet Team Establish Communications Describe how project aligns with Institution’s Mission and Goals Discuss Key Factors for Success Overview of design and plan of project

Institution’s Mission Present Mission and relevance of project to meeting Mission. goals and how will be met

Establish Expectations Discuss plans and present tools developed: Plan Change Management Risk Management Communication Plan Reporting Requirements Closing Process

Project Management and Planning

Project Management Objectives Include goals and expectations of the project

Project Team Roles

Project Management Tools

Project’s Key Milestones

Meetings Define different types, frequencies

Managing Change

Change Is Expected…. Discuss types of change When does change matter?

Impact of Change Discuss how change impact current status - Change Threshold When to Discuss Report Meet

Managing Change Discuss how you are managing Potential Actual

Risk Management

Managing Risk Discuss how you will do this Add you tools in next slides

Communication Plan

Communication Plan Format

Communication Plan Frequency

Reporting Requirements

Types of Reports

Frequency of Reports

Purpose of Reports

Closing Process

Closing Meetings

Verification Audit Include how you will evaluate project Discuss lessons learned Discuss how knowledge transfer will occur and to whom Identify who in leadership will provide formal sign-off

End of Project Success Indicators – including metrics

INPUT Ask for everyone’s input/feedback Time for Q & A

Positive Send-off to Kick Off the Project Get everyone on board, excited, and enthused about the project. Motivate them—they should be ready to get to work and make it a successful project! Give kudos and thanks to those who have been working so hard already on this project.

References