Nancy Ferguson, University of Georgia Anchors Aweigh: Managing Study Abroad at your Institution 9/20/2018 2016 GASFAA Conference

Discussion of Best Practices Agenda Federal Regulations State Regulations Discussion of Best Practices 9/20/2018 2016 GASFAA Conference

The University of Georgia A Little About Me… The University of Georgia 9/20/2018 2016 GASFAA Conference

The University of Georgia 2,240 UGA students studied abroad in 2013-14 UGA is ranked 11th in the nation in study abroad participation UGA is the top-ranked institution in the Southeast in study abroad participation Liddon Quad, UGA at Oxford 9/20/2018 2016 GASFAA Conference

The University of Georgia 9/20/2018 2016 GASFAA Conference

The University of Georgia Office of International Education’s Education Abroad Unit Student applications Transfer credit Other education abroad services 9/20/2018 2016 GASFAA Conference

Federal requirements 9/20/2018 2016 GASFAA Conference

Federal Requirements A student can receive FSA funds for study abroad if: The home school awards academic credit for it; AND The student remains concurrently enrolled at the home institution. UGA en España - Valencia 9/20/2018 2016 GASFAA Conference

Federal Requirements The program DOES NOT have to be a required part of the student’s eligible program; BUT The credits must count toward graduation for the student’s degree program. UGA en France: Food Production, Culture, and the Environment 9/20/2018 2016 GASFAA Conference

Federal Requirements A school must have a written agreement with the institution offering the study abroad or with an entity representing that institution. University of Sydney 9/20/2018 2016 GASFAA Conference

Types of programs 9/20/2018 2016 GASFAA Conference

Types of Programs Home school sends the student to a foreign host school. The home school must have a contractual agreement with the foreign school. The US institution is always the “Home School” University of New Orleans at Innsbruck 9/20/2018 2016 GASFAA Conference

Types of Programs Home school sends the student on a program with a study abroad organization that represents one or more foreign schools. Written agreement must describe the duties and responsibilities of each entity. AIFS Study Abroad Programs 9/20/2018 2016 GASFAA Conference

Types of Programs Home school sends students and faculty to a foreign site. This foreign site is an additional location under 34 CFR 600.32 if they provide at least 50% instruction for the program. UGA at Costa Rica 9/20/2018 2016 GASFAA Conference

Written Arrangements between schools 9/20/2018 2016 GASFAA Conference

Written Arrangements Between Schools The home school must give credit for courses at the host school as if the home school provided the training itself. Grades do not have to count in gpa but do need to count in SAP. Unless specified, agreements can go on indefinitely. UGA Bali and Beyond 9/20/2018 2016 GASFAA Conference

Cost of attendance 9/20/2018 2016 GASFAA Conference

Cost of Attendance Schools can add “reasonable” costs associated with study abroad as long as your institution will accept the credit. Schools determine what constitutes reasonable. Romania: Culture-Centered Communication and Engagement 9/20/2018 2016 GASFAA Conference

Cost of Attendance Some things to consider Tuition and fees Program fee Airfare Room and Board Books and supplies Personal expenses Bhutan Summer Study Abroad: The School for Field Studies 9/20/2018 2016 GASFAA Conference

Cost of Attendance Can the following be added to the cost of attendance? Immunizations required for the trip? Passport or visa fees? Excursions not part of the class? Souvenirs? Peru Medical Maymester UGA en España 9/20/2018 2016 GASFAA Conference

Cost of Attendance Document! Document! Document! A letter of acceptance from the program Plane ticket receipt Documentation from the program of fees and estimated expenses UGA en Buenos Aires 9/20/2018 2016 GASFAA Conference

State programs requirements 9/20/2018 2016 GASFAA Conference

State Programs Requirements GSFC calls it “Study Away” Can receive HOPE/Zell as long as the home institution accepts the credits Amount paid is the amount the student would receive if they were attending the home institution UGA Ecuador Insects and Animals of Ecuador and the Galápagos Islands 9/20/2018 2016 GASFAA Conference

State Programs Requirements If the host institution is another Georgia school, follow the standard HOPE transient process If the host institution is not in Georgia, the home school pays HOPE UGA: Teaching English in Vietnam 9/20/2018 2016 GASFAA Conference

Uga’s process 9/20/2018 2016 GASFAA Conference

UGA Programs Students register for their courses in Banner Students register for a placeholder course with 0 hours so we can assess the program fee We award their financial aid as usual UGA is the transcripting institution Study Abroad in Morocco Islam, Islamic Culture, Arabic, and Intercultural Dialogue 9/20/2018 2016 GASFAA Conference

“Non-UGA” Programs Student completes a Credit Approval Form with the Office of International Education Cost is $125/$250 Requires information from OIE, foreign language dept (if applicable), and academic advisor UGA Portuguese Flagship Program 9/20/2018 2016 GASFAA Conference

“Non-UGA” Programs 9/20/2018 2016 GASFAA Conference

“Non-UGA” Programs OIE compiles the information and sends it to OSFA: Student information Name of the program Host school/program Number of credit hours Start and end dates for the program UGA at Cortona 9/20/2018 2016 GASFAA Conference

“Non-UGA” Programs Student enrolls in a placeholder course for number of hours enrolled OSFA: Adjusts aid for actual hours of enrollment Adjusts cost of attendance if necessary Adjusts disbursement dates UGA Globis Study Abroad in Verona 9/20/2018 2016 GASFAA Conference

“Non-UGA” Programs After the program ends: OSFA monitors the receipt of the transcript We notify OIE, who tracks down missing transcripts OSFA adjusts aid as necessary UGA Costa Rica 9/20/2018 2016 GASFAA Conference

“Non-UGA” Programs OIE receives the transcript and translates if necessary. OIE sends to Admissions who enters the credit into Banner. OSFA confirms the credit. Registrar changes placeholder course to an audit course. UGA at Cortona 9/20/2018 2016 GASFAA Conference

What are your processes? 9/20/2018 2016 GASFAA Conference

Questions? Nancy Ferguson Senior Assistant Director for Programs University of Georgia nferg@uga.edu 9/20/2018 2016 GASFAA Conference

Resources http://news.uga.edu/releases/article/2015-open-doors-ranking Federal Student Aid Handbook: http://ifap.ed.gov/fsahandbook/attachments/1516FSAHbkVol2Ch2.pdf State Programs Regulations: https://apps.gsfc.org/main/publishing/pdf/2016/2016-HOPE-PUBLIC.pdf 9/20/2018 2016 GASFAA Conference

Resources All photos are property of the study abroad programs. Please visit their web sites for more information. 9/20/2018 2016 GASFAA Conference